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This Position Is No Longer Available

Job Title:  Mine Safety and Health Asst. (OA)
Department:  Department Of Labor
Agency:  Mine Safety and Health Administration
Job Announcement Number:  DE-14-PHIL-MSHA-0009

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$35,824.00 to $46,569.00 / Per Year
Tuesday, December 03, 2013 to Wednesday, December 18, 2013
Full Time - Permanent
1 vacancy in the following location:
Hebron, OH View Map
U.S. Citizens; ICTAP/CTAP eligibles in the local commuting area.Also being advertised as job announcement MS-14-PHIL-MSHA-0016 for status applicants, Veterans Employment Opportunity Act applicants & persons eligible under these non-competitive authorities:Veterans' Recruitment Appointment; 30% or more compensably disabled veterans; persons w/disabilities (Schedule A); present/former Peace Corps personnel & former volunteers. To be considered for each, apply to BOTH jobs.


About the Agency

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve.  DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located in the Department of Labor, Mine Safety and Health Administration(MSHA) Metal-non-Metal, Hebron,OH field office. This position provides program and administrative support, as well as liaison duties in direct support of the supervisor and a cadre of Mine Safety and Health Inspectors. The purpose of the Mine Safety and Health Administration is to prevent death, disease, and injury from mining and to promote safe and healthful workplaces for the Nation's miners.
This position is at the full performance level GS-06.  
- This position is inside the bargaining unit.  
- Relocation costs will not be paid.  


  • Not Required


  • No


  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • U.S. Citizenship.
  • A fully qualified typist is required
  • Must be at least 16 years of age.


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The incumbent is responsible for receiving and reviewing completeness of a variety of documents submitted by inspectors. Based on knowledge of automated recording and tracking systems used in the office, and knowledge of the area and mines serviced, identifies and recommends solutions for any discrepancies found prior to submission to the supervisor for final review and/or signature. Ensures completed reports and any additional relevant information, including special assessment review form packages are complete, and comply with proper MSHA format,and are forwarded to the District in a timely manner. Researches, gathers, and assembles information for use by field office staff in special projects, evaluations, conference, and meetings, etc., using various sources such as, but not limited to, the MIS , mine files, and internet. Receives calls and visitors, and determines those which he/she can personally handle, referring others to the appropriate field or district office staff. Keeps close contact with the supervisor when out of the office in order to plan, coordinate, and advise on work efforts or to resolve operating problems. Keeps a log of all calls and visitors in supervisor's absences in order to brief him/her via telephone or upon return to the office. Receives, reviews, and distributes incoming correspondence. Expedites record-keeping, tracking, and production of documents, using MSHA- specific automated systems. Uses standard formats or software functions to set up standards documents or format styles that can be retrieved as needed. Develops methods for automating reports, considering the interrelationships and multiple uses of the data, such as accident reports, preparation of performance standards and evaluations, and a variety of monthly , quarterly, and annual reports. Assists inspectors in downloading mine data and Agency directives from the mainframe to the desktop and inspector laptop computers. Performs a variety of administrative functions, e.g., positing and maintaining time and attendance records, preparing necessary personnel documents, requisitioning, and distributing supplies, preparing mileage reports, tracking individual and safety awards etc. Arranges conferences and appointments for the Office following up with staff members to insure that commitments are met.


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IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-05, in the Federal Service. Examples of specialized experience are listed below; these are not all encompassing, yet demonstrate what type of experience is sought to fill this vacancy. Examples off specialized experience are: Knowledge of electronic record keeping systems and their varied capabilities to capture, retrieve, and report data. Knowledge of the capabilities of general office automation software (E.g.: R-base, Access database, Excel spreadsheet, and word processing) to facilitate the technical and administrative needs of the office, such as developing, maintaining, retrieving, importing, and modifying data, documents, and reports. Operating office equipment such as printers, plotters, modems, scanners, fax machines, or copiers. Experience with performing a variety of administrative functions such as sending/retrieving correspondence , answering phone calls, maintaining time and attendance records, personnel documents, making travel arrangement, preparing travel vouchers,  arranging conferences/ meetings, and maintaining schedules. Ability to communicate effectively, both orally, and in writing.  

There is no educational substitution at this grade level.

A fully qualified typist is required.
Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.


If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information): Clerical Administrative: Knowledge of administrative concepts, principles, and practice to coordinate the work of the office, interpret and adapt established procedures necessary to handle unusual situations.  Technical: Knowledge and understanding of office automation software function in order to operate word processors, personal computers, & associated equipment.  Writing:  Ability to use correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information and messages in writing. Oral Communication: Expresses ideas and facts to individuals or groups effectively in order to arrange conferences, describe procedures, obtain instructions, and to plan, coordinate, and integrate work processes among related work units.  Self-Management: Sets well-defined and realistic personal goals; monitors progress and is motivated; manages own time and deals with stress effectively.The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here.


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Additional selections may be made.
All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105.  Certain MSHA employees are required to file a financial disclosure report.  For questions, please contact the vacancy contact on this announcement.
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.


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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document .  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.  Also, do not upload password protected documents.
- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to:
- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
- If applicable, all documents supporting Sole Survivorship (Veterans') Preference (SSP):  SSP Veterans are entitled to be listed ahead of non-preference eligibles in the same quality category and receive the same pass over rights as other preference eligibles.  Due to a temporary system issue, SSP applicants will need to update their DOORS Profile information after December 8, 2013 for any future applications to show that they are eligible for Sole Survivorship Preference.  If applicable and you need assistance, please contact  


Melanie DiMaio
Phone: 215-861-5118
Fax: 215-861-5089
TDD: 215-861-5096
Agency Information:
Labor, Mine Safety and Health Administration
The Curtis Center
170 S. Independence Mall West
Suite 600 East
Philadelphia, PA
Fax: 215-861-5089


Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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