This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:*Privacy Officer

Agency:Smithsonian Institution

Job Announcement Number:14R-DB-299053-DEU-OUSFA

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$105,211.00 to $136,771.00 / Per Year


Monday, November 25, 2013 to Monday, December 09, 2013




Full-Time, Permanent - Federal




1 vacancy in the following location:
Washington DC, DC View Map


This position is open to all U.S. Citizens or
U.S. Nationals

Note:  Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement #


This position is located in the Smithsonian Institution (SI), Office of the Under Secretary for Finance and Administration.  The purpose of this position is to administer the information privacy program for the SI.  This position serves as a privacy expert, and is responsible for leading efforts to ensure proper management of Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information  (sPII)  Ensures  the  protection   of privacy for individuals and information in accordance with Smithsonian directives and applicable governing laws, rules, regulations and privacy industry best practices. 

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Pass Pre-employment Background Investigation
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • May be required to serve a one-year probationary


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  • Responsible for  administering the Smithsonian Privacy Program, coordinating ongoing implementation of Privacy Program requirements and initiatives, and ensuring compliance with members of the Smithsonian community at all organizational levels.   
  • Manages the Smithsonian’s Privacy Program requirements and operations to ensure compliance, oversight, training and accountability.
  • Serves as the Chair of the SI Privacy Council responsible for privacy breach management, and for evaluating recommendations for program enhancement.    
  • Conducts reviews and assessments to ensure compliance with Privacy laws and SI policy.  Identifies areas for improvement and develops appropriate action plans.  Briefs SI management on findings and recommendations.
  • Leads the identification, implementation, and maintenance of various privacy programs, policies and procedures through coordination with SI administration and the various program functions. 


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Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-13 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as experience performing at least four of the following: (1) experience administering a privacy information program for an organization comprised of numerous geographically dispersed components with varied functions and sub units, (2) activities that require implementation of laws and other guidelines related to privacy information, (3) personal responsibility for preparing privacy policy and procedural guidance, (4) evaluating compliance with organizational policies, applicable law and local guidance, (5) conducting training on privacy procedures, and (6) overseeing the organization's personally identifiable information protection processes and procedures.  CIPP certification is desirable.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.  
Veterans Employment Opportunities Act (VEOA):  If you applying as for a VEOA appointment, you must be a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.
Noncompetitive Appointment Authorities:  The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above.  The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Ability to administer a Privacy and Personally Identifiable Information program for an organization comprised of numerous geographically dispersed components with varied functions and sub units in a museum, research or education organization.
  2. Skill in identifying and adopting best practices in the industry including impact of privacy with social media, online and mobile technologies for a museum, research, or educational organization.
  3. Knowledge of privacy laws and regulations and privacy industry best practices in order to update and prepare policy and procedural guidance for a museum, research or educational organization.
  4. Knowledge of privacy assessment and evaluation techniques and tools to identify privacy risks, protective actions and mitigating potential threats to program objectives in a museum, research or educational organization.
  5. Skill in identifying privacy training requirements, developing training materials and conducting training for museum, research, or educational organization staff at all levels. 
Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.

Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.

Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.  

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.

Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.

Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.  

Important Note:

The review of your resume will determine your final rating and should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at



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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of prior federal service such as the latest SF-50, Notification of Personnel Action.
  • A recent performance evaluation
  • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
  • Proof of severe disability if you are requesting special placement consideration.
  • Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
  • Proof of eligibility for any other special appointing authority not specifically mentioned here


W. Diane Brundidge
Phone: 202-633-6304
Fax: 5712584052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 5712584052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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