This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Medical Records Administration Specialist

Department:Department of the Army

Agency:U.S. Army Medical Command

Job Announcement Number:SWEX13763104998844D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,252.00 to $67,931.00 / Per Year

OPEN PERIOD:

Sunday, November 17, 2013 to Tuesday, November 19, 2013

SERIES & GRADE:

GS-0669-10

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

10

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Leavenworth, KS View Map

WHO MAY APPLY:

United States Citizens

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

SPECIAL NOTICE - PLEASE READ!

This position is currently being announced under SWEX13763104998578 open to Merit Promotion candidates.  If you are currently a permanent Department of Army employee with status or have other appointment eligibility, please apply to SWEX13763104998578.

On your resume, please include the number of hours worked per week and the length of time in a position in a month/year to month/year OR month/year to present format.

About the Position: This position is located at Munson Army Health Clinic: Patient Administrative Division in Fort Leavenworth, KS.

 

  • Moving expenses are not authorized, based on a determination that a move is not in the Government's interest.
  • Incentives are NOT being offered.

Who May Apply:

  • U.S. Citizens

 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • Current Certified Coding Specialist Credentialing
  • See "Other Requirements"

DUTIES:

Back to top

As a Supervisory Medical Records Administration Specialist, you will....

  • Supervise Outpatient Coding, Inpatient Coding and Medical Transcription by planning, organizing, directing and evaluating all coding activities.
  • Audit medical records to determine that appropriate codes have been used to describe diseases, injuries, operations, and non-surgical procedures.
  • Prepare, maintain, review and revise coding guidelines to adhere to deadlines and regulations.
  • Manage and operate the Ambulatory Data System (ADS) and Code Compliance Editor (CCE).
  • Supervise employees by establishing performance standards and completing appraisals; maintaining manpower levels; and providing on-the-job training and cross-training.
  • Serve as the Health Insurance Portability and Accountability Act (HIPPA), Freedom of Information Act (FOIA), and Privacy Act (PA) Compliance Officer.


QUALIFICATIONS REQUIRED:

Back to top

In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.  Additional information about transcripts is in this document.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.  Specialized experience is defined as: maintaining medical records in accordance to the Joint Commission Guidelines, release of medical information as required under the Freedom of Information Act (FOIA), and the Health Insurance Portability and Accountability Act (HIPAA); coding complex medical diagnoses and procedures; and advising medical staff on proper documentation practices. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities & competencies) in the following areas:
  • Skill in managing medical records
  • Skill in managing employees
  • Skill in training medical staff
  • Skill in effective verbal communication


Some federal jobs allow you to substitute your education for the required experience in order to qualify.  

EDUCATION OPTIONS:

Successful completion of 2 1/2 years of progressively higher level graduate education leading to a doctorate degree or LL.M, that demonstrates the knowledge, skills, and abilities necessary to do the work of a Supervisory Medical Records Administration Specialist.

  • Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. You must include this information with your application package. Click Here for more information.
  • Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Other Requirements: Click here for expanded definitions.

  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • One year trial/probationary period may be required. (includes supervisory probationary period if applicable)
  • Direct Deposit of Pay is Required.
  • This is a Career Program Position (CP) 53.

Conditions of Employment:

  • Obtain and maintain current Certified Coding Specialist credentialling.
  • Obtain and maintain a Registered Health Information Administrator or Registered Health Information Technician certification as required by the Office of Inspector General and outlined in the Federal Register for compliance with coding educational guidelines.

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Interagency Career Transition Assistance Program (ICTAP).  If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority.  See Interagency Career Transition Assistance Program (ICTAP)for more information.  Additional information about the program is on OPM's Career Transition Resources website.


BENEFITS:

Back to top

The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.



OTHER INFORMATION:

  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • You may claim military spouse preference, see the information in the Military Spouse Preference Under Delegated Examining Procedures information sheet.

 



HOW TO APPLY:

Back to top

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, November 19, 2013 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  • It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.




REQUIRED DOCUMENTS:

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment.  A complete description of preference categories and the associated required documents is in the Applicant Checklist (External).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.  If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

Your resume:

  • Your resume may be submitted in any format.
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.

If you are relying on your education to meet qualification requirements: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified."  See: Transcripts and Licenses

If you are unable to apply online or unable to upload your supporting documents follow the directions located at: Faxing Applications and Documents The Vacancy ID is 998844. You will need the questionnaire, View Occupational Questionnaire, to complete your faxed application


NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.


AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
DA SWR Fort Leavenworth
314 Johnson St
Aberdeen Proving Grounds, MD
21005
USA

WHAT TO EXPECT NEXT:

  • If you provided an email address, you will receive an email message acknowledging receipt of your application.  Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. 
  • If you are determined to be ineligible or not qualified, your application will receive no further consideration.
  • The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.

Back to top
Dock
Print Preview

Job Announcement Number:

SWEX13763104998844D

Control Number:

355742700