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This Position Is No Longer Available

Job Title:  Human Resources Assistant
Agency:  U.S. Agency for International Development
Job Announcement Number:  14-0027-ASH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$42,209.00 to $60,765.00 / Per Year
Wednesday, November 13, 2013 to Friday, November 22, 2013
Full-time - Permanent
FEW vacancies - Washington DC, DC   View Map
Status eligibles-a current or former federal employee of any department or agency in the Executive Branch who is not a temporary, time-limited employee or is reinstatement eligible.  This includes USAID employees on career or career-conditional appointments, individuals eligible for special appointing authorities such as VEOA, VRA, ICTAP/CTAP, Schedule A, and individuals on Interchange Agreements with Other Merit Systems.


USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  USAID employees must adhere to our Counter Trafficking in Persons Code of Conduct.  For information on the effort to counter all forms of human trafficking, vist

These positions are located in the Office of Human Resources (HR), Office of Civil Service Personnel (CSP), Recruitment and Staffing Branch or Recruitment Division.  The Human Resources Assistant is responsible for a variety of personnel operations pertaining to Civil Service positions.


  • U.S. Citizen or National
  • Males born after 12/31/1959, must be registered with the Selective Service
  • 1 year probationary period maybe required
  • Random Drug Testing
  • Must be able to obtain and maintain a security clearance
  • Direct Deposit/Electonic Funds Transfer (EFT) is required


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As a Human Resources Assistant you will:

  • Process the full range of official staffing actions and perform the full range of technical staffing projects. Apply a comprehensive knowledge of Human Resources rules, procedures, and technical methods necessary to support a staffing function.
  • Assist assigned HR Specialist by performing qualification analysis to determine basic quals on incoming merit applications, draft/ complete vacancy announcements, and coordinate/process new hire entry paperwork.
  • Advisory for e-OPF review to ensure accurate records, calculate SCD and non-federal service credit. 
  • In coordination with the Human Resources Specialist, you will  track recruitment actions from selection of the candidate(s) to entrance on duty including when security clearances are completed. Conduct orientation sessions for new employees by answering questions via telephone or in person and guide them through the paperwork process when they enter on duty.
  • Assist employees who leave the agency through the exit briefing process
  • Assists in all aspects of evaluating and managing data from automated human resources information systems. Processes all types of personnel actions, including a wide variety of unique human resources actions into the National Finance Center (NFC) personnel database and HR Connect interface. Maintains and reviews automated employee data and personnel histories in the agency personnel and payroll system. Reconciles computer errors and edit messages in real time. Reviews output in accordance with Federal and agency personnel regulatory and other policy guidelines to ensure correctness of determinations made.


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You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 level in the federal service if you are applying for the GS-07.  At the GS-08 grade you must have  one year of specialized experience  equivalent to the GS-07 level in the Federal service.  This experience could have been gained in the military, public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis.  Examples of qualifying specialized experience at the next lower level for this position includes: Demonstrated experience coding and processing the full spectrum of personnel actions including Special Hiring Authorities: PMF, Pathways, VEOA, VRA, Schedule A, etc.  Experience in maintaining and reviewing automated employee data, OPF's and personnel histories in an agency's personnel/payroll systems in order to correct personnel information. 

There is no education requirement for this position.

Time-in-grade requirements must be met by the closing date.  This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.  This requirement does not apply when applying under the Veterans Employment Opportunity Act (VEOA) competitive appointing authority.  This allows veterans that meet the criteria below to apply to announcements open to Federal employees only.
To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either:

  • a preference eligible (defined in title 5 U.S.C. 2108(3)), OR
  • a veteran who substantially completed 3 or more years of active service. 

Points are not adjudicated and preference is not applied under this type of announcement.
Interagency Career Transition Program/Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a ICTAP or CTAP eligible, go to:


We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies (KSAOC's) listed on this vacancy announcement.  
In order for your application to be considered, you must meet the following KSAOC’s by the closing date of this announcement.  Please be advised that a narrative is not required, but the KSAOC’s must be displayed in your resume at the next lower grade level.
1. Knowledge of and skill in applying an extensive body of HR rules, procedures, technical methods and operations. 
2. Ability to plan, coordinate, analyze facts, and/or research/resolve complaints or problems in support of the HR Specialties. 
3. Ability to use personal computers with office applications to perform operations or to prepare complex documents containing tables/graphs and summarize HR facts and issues .
USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checks from previous employers may be disqualified.
To preview questions please click here.


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Working for USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at   USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines.  The office is within walking distance of restaurants, shops, museums, and Washington Monument.  A physical fitness facility and food court are on site.  You will be eligible for telework in accordance with Agency policy.


This announcement may be used to fill additional vacancies within 5 months of the closing date.
These are Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.
Moving and relocation expenses are not authorized
EEO Policy:
Reasonable Accommodation Policy:
Veterans' Information:
Selective Service Registration:


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The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted.  

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.  

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.  

Step 2 - Create or Upload a resume with USAJOBS (
-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.
-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or
2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.  
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.
If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST.


  • Resume showing relevant experience.
  • Most recent copy of your SF-50 (notification of personnel action)
  • Supporting documentation if seeking eligibility based any other special hiring authority. 
  • Most recent performance appraisal
  • Veterans' documentation, if applying under a Veterans' hiring authority such as VEOA (e.g. DD-
  •     214). 


    Alice Holland
    Phone: 202-712-1083
    Fax: 202-630-0056
    Agency Information:
    United States Agency for International Development
    1300 Pennsylvania Ave NW
    Washington, DC
    Fax: 202-630-0056


    Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  We will notify you of the outcome after each of these steps.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.

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    EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance