This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Medical Coder)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:MA-1863-993814-MH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$33,923.00 to $55,844.00 / Per Year

OPEN PERIOD:

Friday, November 22, 2013 to Monday, December 02, 2013

SERIES & GRADE:

GS-0675-00

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

4 vacancies in the following location:
Middleton, WI View Map

WHO MAY APPLY:

United States Citizens

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Vacancy Identification Number (VIN): 993814

AREA OF CONSIDERATION: 1.  CURRENT PERMANENT EMPLOYEES OF THE AGENCY FOR WHICH THE POSITION IS BEING ADVERTISED 2.  ALL OTHER CANDIDATES.

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

Full performance level of a Medical Record Technician (Coder) is a GS-8 level.  The Professional Standards Board (a peer-review group) will review the selected candidate’s qualifications and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate.

GS-4 Salary:  $33,923 - $41,276       GS-5 Salary:  $36,192 - $44,418

GS-6 Salary:  $38,363 - $47,534       GS-7 Salary:  $40,448 - $50,645

GS-8 Salary:  $42,960 - $55,844The Medical Record Technician position is located in the Health Information Management Section (HIMS) of Patient Administration (PAS) Service Line at the William S. Middleton Memorial Veteran’s Administration (VA) Hospital in Madison, Wisconsin.  The duty location is Deming Way Offices, 3220 Deming Way, Middleton, Wisconsin.

Certification/Registration:  Certification is offered by AHIMA as a Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Coding Specialist-Physician –based (CCS-P), or Registered Health Information Technician (RHIT).  Certification is offered by the American Academy of Professional Coder (AAPC as a Certified Professional Coder Apprentice (CPC-A), Certified Professional Coder-Hospital Apprentice (CPC-H-A), Certified Professional Coder (CPC) or Certified Professional Coder-Hospital (CPC-H) is not required but is highly desired at the higher grade levels.

VA encourages persons with disabilities to apply. The Health related positions in VA are covered by Title 38, and are not coverd by the Schedule A excepted appointment authority.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required

DUTIES:

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MAJOR DUTIES:

Medical Record Technicians organize process and maintain medical records and health information.  Duties include:  Assembling, reviewing, analyzing, coding, abstracting, maintaining, compiling, and extracting medical record and health data.  MRTs check medical records for completeness, accuracy and compliance with requirements of regulatory and accrediting agencies.

GS-4 Basic Entry Level:  MRT’s at this level serve in entry level Medical Record Technician positions in any area of medical records.   The MRT performs limited routine assignments of a developmental nature, receives guidance from more experienced staff members for more complex issues, and requires daily direct supervision.

GS-5 Developmental Level:  MRT’s at this level serve in developmental positions in any of the identified specialized areas such as, health information technician, coder, tumor registrar, or registry technician.  Duties include:  Applies knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information; applies practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records; uses health information software, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.

GS-6 Level:  Duties include:  Applying knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record; navigates efficiently through the paper and electronic medical record to find needed information; interprets and adapts health information guidelines that are not completely applicable to the work or have gaps in specificity; analyzes medical records and judges whether medical records contain sufficient information for regulatory requirements; and demonstrates comprehensive knowledge of classification systems, such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), Systematized Nomenclature of Medicine (SNOMED or Healthcare Common Procedure Coding System (HCPCS).   

GS-7 Level:  Duties include:  Using knowledge of classification systems, such as current versions of ICD, CPT, SNOMED or HCPCS and applying coding knowledge to a wide range of specialty areas; communicates with clinical staff on coding and documentation issues such as recording inpatient and outpatient diagnoses and procedures, the use of encounter forms, the correct sequencing of diagnoses/procedures, and/or the relationship between health care documentation and code assignment; researches and solves complex questions related to coding and documentation; and reviews and corrects system or processing errors, reviews transmission reports, and ensures all assigned episodes are complete and accurate.

GS-8 Level:  Duties include:  Analyzing the medical record to identify all pertinent diagnoses and procedures for coding and evaluate the adequacy of the documentation; reads and understands the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient; reviews medical record documentation and assigns current version of the classification systems required in the current position, such as ICED and CPT; and advanced knowledge of the full scope of coding and abstracting including inpatient discharges, surgical cases, diagnostic studies and procedures, outpatient encounters, and inpatient professional fees for a highly diversified range of specialties and subspecialties. Physical Demands:  The work is sedentary, but may require walking, bending, standing, and /or carrying of light items such as files and manuals.  The work does not require any special physical effort or ability

Work Environment:  The work area is usually an adequately lighted, heated, and ventilated office or medical facility setting.  The work environment involves everyday risks or discomforts that require normal safety precautions.

RECRUITMENT AND/OR RELOCATION INCENTIVES ARE NOT AUTHORIZED

Work Schedule:  Tour of Duty:  Monday through Friday 8:00AM to 4:30PM

 


QUALIFICATIONS REQUIRED:

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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

BASIC REQUIREMENTS:

Citizenship and English Language Proficiency

Experience GS-4:  Two years of experience that demonstrates the applicant’s ability to perform the work, or provides familiarity with the work.  Six months of the required 2 years of experience must have provided the demonstrated knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work.  This experience should include positions that required the knowledge of basic knowledge of medical terminology; basic knowledge of disease processes and human anatomy; basic knowledge of medical record/health information guidelines, techniques, and procedures; and knowledge of the medical and legal significance of medical records. OR Education GS-4:  Successful completion of an associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed. OR Equivalent combinations of experience and education are qualifying.  The following education/training substitutions are appropriate in this provision for combining education and experience.   (a) Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.  (c) Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience.  (d) Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures.  TRANSCRIPTS REQUIRED.

Note:  Evidence of experience, must be supported by detailed documentation of duties performed in positions held.  Please provide such documentation on your application or resume.  Also, please provide work experience information such as hours per week and starting/ending dates of employment (month and year format) to establish one (1) full year of experience.  The requirement for this proof is specified in the “How to Apply” section of this announcement.  To be credible, experience must be documented in the application and verifiable through employment references and/or other means.  *Your resume must support your answers in the occupational questionnaire.

References: VA Handbook 5005 at http://www.va.gov/ohrm/joblistings/VAQualStds.doc and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at http://www.opm.gov/qualifications/standards/IORs/GS0100/0185.htm .

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.


APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:  When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s ) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp .

Receiving Service Credit for Earning Annual (Vacation) Leave :  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.  Such credit must be requested and approved prior to the appointment date and is not guaranteed.



OTHER INFORMATION:

Placement Policy:   The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status. 



HOW TO APPLY:

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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850C IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( http://www.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc ) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.   Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( https://my.usajobs.gov/Account/Login ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.     Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.

2.     Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf .

3.     Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.     Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.     Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 993814.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.     Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, December 02, 2013.



REQUIRED DOCUMENTS:

To be considered for this position you must provide a complete application package which includes:

· CV or Resume - include: contact information; descriptions of jobs, including name and address of employer, job title, beginning and ending date (month/year) of employment, average hours worked per week, and supervisor's name and phone number; education, including name and location of college, dates attended, and type and date of degree earned; and other information, such as licenses, certificates, etc. Descriptions of duties must sufficiently detail the level of the experience. If the position is (was) with the Federal government, either military or civilian, state series and grade or pay grade (rank) and date of last promotion.

· VA Form 10-2850c - Application for Associated Health Occupations (Available at   http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf ) (required).

· Transcripts (required)

· Responses to the Occupational Questionnaire View Occupational Questionnaire (required)

· Optional Form 306 - Declaration for Federal Employment (Available at http://www.opm.gov/forms/pdf_fill/of0306.pdf ).  This is a required form and must be submitted with your application.

· If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf ).  

· If currently employed in the federal system, include latest SF-50 - Notification of Personnel Action. (required).

APPLICANTS PLEASE NOTE:   The selecting official for this position is not allowed access to your electronic OPF which is why it is required for you to submit a thorough and complete resume to include all of your relevant work information (i.e. starting and ending dates of employment, hours worked, duties, etc).  The resume you provide through this application process is forwarded to the selecting official.  It is highly recommended that you use the resume builder in USA JOBS as it contains all of the information we need to determine whether or not you are qualified for this position.  Failure to provide a resume and all the documents requested in the announcement may render you not qualified for the position you are applying for.    

* INCOMPLETE APPLICATIONS WILL receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software or fax transmissions, etc.

Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position.

NOTICE: Eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligible must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

AGENCY CONTACT INFO:

Michelle Ferris
Phone: (608)280-7026x17597
Email: MICHELLE.FERRIS@VA.GOV
Agency Information:
VHA VISN 12
VISN 12 Great Lakes Human Resources
Honey Creek Three
135 S 84th St Room 175
Milwaukee, WI
53214

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.


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Job Announcement Number:

MA-1863-993814-MH

Control Number:

355181700