Job Overview

Summary

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.

This position is located in the Bureau for Africa, Administrative Management Staff (AFR/AMS). The functions of the office are described in ADS Chapter 101. The incumbent of this position serves as the Administrative Specialist and provides direct support to the Office. The incumbent performs a combination of duties requiring the knowledge of a broad range of administrative, management and budget tasks involved in supporting the functional responsibilities of AFR/AMS.

Duties

As an Administrative Operations Specialist, you will:

  • Identifiy and assist in performing liaison tasks to support administrative activities of a routine nature, such as answering routine questions affiliated with a particular administrative management issue, i.e. security, supplies, remedy requests, travel, etc.
  • Draft correspondence, recommendations, reports and memoranda related to management and administrative issues.  
  • Work closely with the Budget Analysts in reviewing financial reports of obligations and expenditures.  Reviews and enters data from a variety of sources into forms, reports and schedules.  Receives recurring reports concerning expenditures and analyze these reports to make recommendations on application funds to the Budget Analyst.
  • Plan and develop new methods for coordinating special projects with the AMS Office.  Schedules meetings and makes arrangements such as preparing agendas, notifying participants, and arranging luncheons and similar matters.