This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Grants Management Specialist (Program Officer/Senior Program Officer)

Department:National Foundation on the Arts and the Humanities

Agency:Institute of Museum and Library Services

Job Announcement Number:IMLS-13-991156

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$74,872.00 to $115,742.00 / Per Year

OPEN PERIOD:

Wednesday, November 06, 2013 to Wednesday, November 20, 2013

SERIES & GRADE:

GS-1109-12/13

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

1 vacancy in the following location:
District of Columbia, DC View Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The mission of IMLS is to inspire libraries and museums to advance innovation, lifelong learning, and cultural and civic engagement. We provide leadership through research, policy development, and grant making. IMLS is the primary source of federal support for the nation’s 123,000 libraries and 17,500 museums.

 

This Grants Management Specialist (Program Officer/Senior Program Officer) is responsible for managing a variety of assigned grant programs, which are often characterized by such features as a large number of potential applicants; a need for extensive educational endeavors to acquaint potential applicants with the availability and requirements for grants; build and maintain a substantial network of professional contacts in the relevant library communities; responsible for developing and presenting proposals for changes in agency policies relating to the grant program; and carry out responsibilities of equivalent scope in administration of a key grant program.  This is the position of a senior grants specialist in the discretionary grants program. The incumbent manages the administration of a grant portfolio. The position carries substantial responsibility for direction and administration of this program.

 

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • This position requires a background investigation.
  • Relocation expenses will not be authorized.
  • This position requires completing one year supervisory probationary period.

DUTIES:

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This position is located in the Office of Library Services, Discretionary Programs.  This position is responsible for managing a variety of assigned grant programs, which are often characterized by such features as a large number of potential applicants; a need for extensive educational endeavors to acquaint potential applicants with the availability and requirements for grants; build and maintain a substantial network of professional contacts in the relevant library communities; responsible for developing and presenting proposals for changes in agency policies relating to the grant program; and carry out responsibilities of equivalent scope in administration of a key grant program. Employee cultivates contacts with professional staff members of the institutions affected by the assigned grant program, building a network of relationships that will enable the agency to spread information about the program among the affected institutions, to recruit professionals of the library community for reviewing and rating grant applications and to advise on agency programs, to solicit grant applications among the institutions eligible to receive grants under the agency programs, and to enable the staff of the agency to explain grant decisions to both recipients and non-recipients. This position is responsible for the ongoing development and maintenance of a database comprised of subject matter experts in the various phases of library operations who may serve as reviewers of grant applications or members of rating panels or in other capacities helpful to the program. Employee is responsible for representing the agency and the program in a range of activities designed to spread information about the grants, the agency, and the procedures widely among the institutions and associations that are the targets of the grant program.  Employee attends conferences and conventions and makes presentations as a representative of the agency; visits key institutions to establish or maintain relationships with library staffs and to acquaint them with the grant program and recruit as possible raters and reviewers; maintains contacts by other means (telephone, electronic contacts, circulation of program literature, and other methods); and uses every opportunity to spread the word about the grant program and the agency and its other programs. This position is accountable for the assessment of an assigned program area on a routine and/or ad-hoc basis. One is responsible for identification, indexing, risk assessment, gap mitigation, and process enhancements.  Such areas of responsibility may include some of the following: 

·         Program policies

·         Administering and/or awarding grants

·         Cooperative agreement modifications

·         Technical training and oversight for internal and external stakeholders

·         Grantee compliance oversight

·         Post-award assessments and evaluations


QUALIFICATIONS REQUIRED:

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GS-12: At least one year of specialized experience equivalent to at least the GS-11 level in the Federal service at the mastery level of the processes and procedures for soliciting, receiving, reviewing, rating, selecting and administering the grant applications authorized by the statutes.

 

GS-13: At least one year of specialized experience equivalent to at least the GS-12 level in the Federal service at the mastery level of the processes and procedures for soliciting, receiving, reviewing, rating, selecting and administering the grant applications authorized by the statutes.

 

Selective Placement Factor:

This position requires that you have knowledge of the principles and practices of the library and/or archives field.  Carefully read the following above descriptions of experience and select the one that best describes your qualifications for Senior Grant Management Specialist at the GS-13 level.  Make sure your resume supports and represence your response.  Failure to have this information represented in your resume will result in the applicant not being qualified.

 

 


 

 

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under Category Rating and Selection Procedures.

If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified Category, Well Qualified Category, Qualified Category, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position. If your resume does not support the specialized experience or if your application does not support your answers to the Vacancy Specific Questions, your final rating may be modified and/or you may be disqualified from consideration.

 

To view review questions please check here: View Occupational Questionnaire 

 

Veterans' Preference:

Application of Veterans' Preference: the Category Rating Method does not add veterans' preference points or apply the rule of three, but protects the rightsof veterans by placing them ahead of non-preference eligibles within eachcategory. Preference eligibles who donot have a service-connected disability of 10 percent or more will be assignedto the appropriate quality category based upon the job-related assessment andwill be listed ahead of non-preference eligibles within the appropriate qualitycategory. Preference eligibles who havea compensable service-connected disability of at least 10 percent and who meetthe minimum qualifications requirements "will be listed in the highest qualitycategory (except if the position is a scientific or professional position atthe GS-9 level or above). The Office of Personnel Management (OPM) has defined the professional and scientific professional positions and can be accessed here: http://www.opm.gov/qualifications/standards/group-stds/gs-prof.asp " or the full period for which called or ordered to active duty. Ten points may be granted to the eligible ratings of disabled veterans; Purple Heart recipients; spouses or mothers of a 100 percent disabled veteran; or the widows, widowers, or mothers of a deceased veteran.


BENEFITS:

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Benefits include health and life insurance, annual and sick leave, and retirement benefits. Explore the major benefits offered to most Federal Employees here.

This position is may be telework eligible.



OTHER INFORMATION:

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

Applications must be received in the electronic application system by 11:59 p.m. EST on the closing date in order to receive consideration. 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package, which includes both of the following parts:

1.   Your responses to the Assessment Questionnaire, and

2.   Your résumé and any other documents specified in the Required Documents section of this job announcement.

 

Use Application Manager for convenience and quickest processing. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager. Your Application Package status must be Complete by Wednesday, November 20, 2013.


Step 1

Option A:  Application Manager

To begin, choose one of these options:

1.      If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the Apply Online button for this job announcement, not to any Application Packages you may already have created.

2.      If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.

 

To return to Application Manager at any time, use whichever one of the links  you used to begin as described above, or simply go to https://ApplicationManager.gov.

 

Option B:  Paper Qualifications Questionnaire

If it is not possible for you to use Application Manager, you can write your answers on paper.  Follow these steps:

1.  You can print a copy of this job announcement so that you can read the questions offline.

2.  Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.  You may submit the Form 1203-FX, resume, and any supporting documents either by fax, by mail or in person.

By Fax: If you are faxing a completed Form 1203-FX, do not use a separate cover page. Simply make sure that all six pages of the Form 1203-FX are on top of any other documents you are faxing. The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.


Note:
If you are only submitting supporting documents see the Submitting Documents instruction in Step 2 below.

 

                By mail or in person: 

IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC 20036

991156



REQUIRED DOCUMENTS:

Step 2

For this job announcement the following documents are required:

 

Resume

Veterans Preference verification

 

 

Submitting Documents

 

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.gov for this vacancy announcement. Your documents will display under the Details tab in the Document area.

 

Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to print a copy of the cover page. When faxing documents, follow the procedures outlined below.  

 

  • Include the 8-character Vacancy Identification Number 991156,
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page.
  • Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:  

 

  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please be sure to include all of the following information in your resume:

Job Information:
-Vacancy Identification Number, title, grade and location for which you are applying.
Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.
Education:
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study.
- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.
Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Starting and ending dates of employment (month and year).
- Salary.
- Indicate if your current supervisor may be contacted.
Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job-related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.) Do not send copies of documents unless specifically requested.

AGENCY CONTACT INFO:

Lamar Porter
Phone: (202)653-4729
Email: LPORTER@IMLS.GOV
Agency Information:
IMLS Office of Human Resources
1800 M Street NW
9th Floor
Washington, DC
20036

WHAT TO EXPECT NEXT:

You may check your application status into by logging into your USAJOBS account. After the closing date, your application will be reviewed and rated. Ratings will be determined based on the documents and information received by the closing date. The most highly qualified candidates will be referred to the hiring manager for further consideration. If you are selected for an interview, the hiring manager will contact you directly. Once a hiring decision is made, we will notify all applicants of their final status.


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Job Announcement Number:

IMLS-13-991156

Control Number:

354865900