Skip to main content Skip to footer site map
This Position Is No Longer Available


Job Title:  Medical Records Technician
Department:  Department of Defense
Agency:  Defense Health Agency
Job Announcement Number:  NCJT138646977159D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
SALARY RANGE:
$46,745.00 to $60,765.00 / Per Year
OPEN PERIOD:
Thursday, November 07, 2013 to Wednesday, November 20, 2013
SERIES & GRADE:
GS-0675-08
POSITION INFORMATION:
Full Time - Permanent
PROMOTION POTENTIAL:
08
DUTY LOCATIONS:
2 vacancies in the following location:
Fort Belvoir, VA View Map
WHO MAY APPLY:
United States Citizens

JOB SUMMARY:

The Defense Health Agency, National Capital Region Medical Directorate (NCR-MD) is the future of Military Medicine- a partnership in World Class Medical Healthcare. The Walter Reed National Military Medical Center, the National Intrepid Center of Excellence (NICoE), Fort Belvoir Community Hospital, Dilorenzo Clinic and the Joint Pathology Center, provide world class medical services to the nation's service members and their families.

About the Position:
The work is primarily sedentary, however, there may be some walking, bending, standing and/or carrying of light items such as manuals or files. The work area is usually an adequately lighted, heated, and ventilated office or medical facility setting. The environment involves everyday risks or discomforts the require normal safety precautions.

 

Who May Apply: Click here for more information.

 

All US Citizens and Nationals with allegiance to the United States.

KEY REQUIREMENTS

  • Moving expenses are not authorized
  • 20% of travel may be required

DUTIES:

Back to top

You will serve as a Medical Records Technician in the Patient Administration Division, for a large medical treatment facility. Code disease and insure diagnoses, acuity of care and procedures in an ambulatory setting. Uses critical judgment in applying the appropriate guidelines for selection of correct codes and ensuring accuracy of codes. Functions independently while performing medical coding duties. Perform quality analysis to ensure accurate, internal consistency and correlation of recorded data. Identifies the diagnosis which, after study of the patient, is determined to be chiefly responsible for the admission of the patient to the hospital and codes this as the principal diagnosis. Conduct training in groups and one-one-one relating to quality review findings. Oversees coding function for the Ambulatory Data system and trains others in proper, accurate, and current coding practices. Incumbent will use International Classification of Diseases ICD-9 (and ICD-10), Clinical Modification, American Medical Association Current Procedural Terminology (CPT), Evaluation and Management Coding, Medical Terminology and Anatomy and Physiology for diagnoses codes. Assures medical/legal requirements, the Joint Commission standards and other required regulatory data are met. Uses computerized data and retrieval systems to code and retrieve medical records (included but not limited to Composite Health Care System (CHCS) and Armed Forces Health Longitudinal Technology Application (AHLTA)).
 

 



QUALIFICATIONS REQUIRED:

Back to top

In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

 

Experience required:  To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Typical examples of such work include (but are not limited to): Coding inpatient medical records for final diagnosis using approved references. Performs quality reviews of others work. Train other medical record technicians in the proper procedures and data entry for medical records coding. These examples are typical of work performed at the next lower grade/level position in the federal service (GS-07).

Certification: This position requires the following certification:  American Health Information Management Association (AHIMA) with Clinical Coding Specialist (CCS) or Certified Coding Specialist CPC-H (inpatient coding). Must be certified. (You must attach a copy of your certificate with your application.)

 

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

   • Knowledge of medical records coding
   • Skill in quality assurance review
   • Ability to communicate orally

 



Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted.

Other Requirements:
Click
here for more information.

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship.

One year trial/probationary period may be required.

Direct Deposit of Pay is Required.

Must be able to obtain and maintain a ANACI security clearance.

Mandatory seasonal influenza vaccination requirement and is subject to annual seasonal influenza vaccinations.

This position requires mandatory Tuberculosis testing.

 

 


HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.

Basis for RatingQualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

 


BENEFITS:

Back to top

 

The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described at https://help.usajobs.gov/index.php/Pay_and_Benefits.


OTHER INFORMATION:

Click here for more information.  

 

• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
·  The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. Annuitants reemployed in the Department of Defense receive full annuity and salary upon appointment. They are not eligible for retirement contributions or to participate in the Thrift Savings Plan, nor to a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

 

 

• Fort Belvoir is located in Fairfax County, VA on a 8,656 acre tract along the Potomac River. Amenities include free parking, child care services, gymnasiums, bank, post office, education center, chapels, golf course, Officer Club, Community Club and Thrift Store. Accessible via I-95 and Rte 1. Richmond Hwy Express (REX) Metrobus line services Fort Belvoir. The national capital is minutes away. Jogging and walking paths are nearby, and a cafeteria is located within the facilities.

 Multiple positions may be filled from this announcement.


HOW TO APPLY:

Back to top

To apply for this position, you must provide a complete Application Package. Your complete application packages must include:

1. Your resume:
• Your resume may be submitted in any format.
• If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is “most recent.” It is your responsibility to check the status and timestamp of all documents you submit as part of your application.


2. Your responses to the questionnaire
3. Documents to support your eligibility category(ies) (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, November 15, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 

 

If you upload your documents, do not fax the same documents. If you are unable to upload your documents, you may submit them by fax. Download and complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID TAG:VacancyID.  Fax your documents to 1-478-757-3144.

If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

 

1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf. 

 

2.View Occupational Questionnaire Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

 

3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 

 

4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

 

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible. 

 

It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date Friday, November 15, 2013 of the announcement.

 

The Department of the Defense provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addresses on a case-by-case basis.


REQUIRED DOCUMENTS:

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which support your eligibility category or categories. If your eligibility category is listed below, you must provide the documents described for that category. If your eligibility category is NOT listed below, contact the Central Resume Processing Center for assistance. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

 

Applicants Relying on Education to Qualify: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified”.

 

You MUST submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: for current employment verification, a SF-50 or DD3434; If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to: for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.

 

If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. For more information about Veteran's Preference, please click this link: http://www.opm.gov/employ/veterans/html/vetguide.asp. Please upload veteran's documents under the appropriate category

If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

 

PLEASE NOTE:  Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.  Some supplemental documents like military orders and marriage certificates may contain personal information for someone other than yourself.  You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected, to confirm your eligibility.

 

AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
DDAAFG DEP CDR FOR ADMINISTRATION
9300 DEWITT LOOP
FORT BELVOIR, VA
22060

WHAT TO EXPECT NEXT:

If you provided an email address, you will receive email notification as soon as you submit your application. Your responses to the online questionnaire will be used to determine your eligibility, qualifications, and quality ranking for this position. Based on your responses, if you are determined to be ineligible or not qualified, you application will receive no further consideration.

 

Your responses may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. Please follow all instructions carefully. Errors or omissions may affect your rating.

 

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

 

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

 

For questions regarding the status of your application, eligibility or qualifications determination contact the Central Resume Processing Center at USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL


Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance