This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (Office Automation), GS-318-08

Department:Legislative Branch

Agency:Library of Congress

Job Announcement Number:130120

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$46,745.00 to $60,765.00 / Per Year

OPEN PERIOD:

Monday, November 04, 2013 to Tuesday, November 26, 2013

SERIES & GRADE:

GS-0318-08

POSITION INFORMATION:

LIMITED - - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy - Washington DC, DC View Map

WHO MAY APPLY:

Current Department employees-CONSIDERATION UNDER THIS VACANCY ANNOUNCEMENT IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF THE COPYRIGHT OFFICE, DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) STATUS CANDIDATES ARE INELIGIBLE. (EMPLOYEES MUST MAINTAIN ELIGIBILITY AT THE TIME OF SELECTION).

JOB SUMMARY:

The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 155 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and over 37 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

Copyright is a form of protection provided by the laws of the United States (title 17, U. S. Code) to the authors of “original works of authorship,” including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works. The United States Copyright Office, under the direction of the Register of Copyrights, is a service unit of the Library of Congress and administers the Copyright Law, advises Congress and federal government agencies on legal and policy matters relating to copyright; represents the nation internationally on issues pertaining to copyright; administers the national copyright registration program; provides collections materials to the Library of Congress through the voluntary registration and mandatory deposit programs; records documents relating to copyright including assignments, licenses and other records relating to chain of title; administers the statutory license provisions of the Copyright Law, including collecting and distributing royalties; maintains the world’s largest database of public records relating to copyright; and, provides information and reference services to the public. 

By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. Citizens. However, non-citizens may be hired provided that immigration law and other legal requirements are met, and the Library determines there are no qualified U.S. citizens available for the position. 

This position is located in the Copyright Office, Performing Arts Division.

    
This is a confidential position that serves as Secretary (Office Automation) to the Division Chief in the Copyright Registration Program, Performing Arts Division, U.S. Copyright Office. The incumbent provides administrative and secretarial support to the Division Chief, coordinating office activities for the division. Performs routine and non-routine confidential duties related to sensitive personnel and/or labor relations matters to support the administrative and secretarial activities. The position description number for this position is 85575. 

The salary range indicated reflects the locality pay adjustments for the
Washington, D.C., Metropolitan area. 

The incumbent of this position will work a flextime work schedule.  

This is a non-supervisory, non-bargaining unit position.  
  
 
 

KEY REQUIREMENTS


    DUTIES:

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    Provides administrative and secretarial support and assistance to the Chief and Assistant Chief of the Performing Arts Division of the Copyright Office. Systematically evaluates and improves office operations for an extensive organization with varying functions performed in subordinate offices. Develops and uses formal procedures to track the coordination of work performed outside the organization.

    Receives and screens calls and visitors and takes appropriate action. Contacts prominent private individuals and government officials, and senior Library and Copyright Office managers to share and receive information. Maintains the Division Chief's calendar, establishes priorities without specific approval, and independently schedules appointments, meetings and conferences, including selecting a mutually satisfactory time, reserving rooms and notifying appropriate participants.

    Researches, collects and organizes information and materials for the supervisor's use at meetings, and provides background on the subject matter of meetings and conferences. Attends meetings, notes commitments made, prepares minutes, and follows-up on action items with appropriate staff members to ensure commitments are met. 

    Designs, develops, organizes and maintains a current office filing system.  Assures materials can easily be retrieved. 

    Serves as liaison between the public and other sections of the Division and or Copyright Office regarding questions on correspondence received from the office.  Answers telephone inquiries from the public, the copyright community, congressional staff, and from other sections of the Copyright Office.  Answers questions or inquiries from visiting members of the public, and coordinates with the Division's teams to direct visitors to the appropriate unit. Refers complex questions to the Chief or Assistant Chief. 

    Receives, screens and controls all incoming mail and correspondence for the supervisor.  Reviews, determines and routes items to the appropriate unit, and personally handles items or actions related to regulations and directives.  As appropriate, coordinates information and responses with appropriate staff and unit to ensure consistency and conformance with program policies and regulations, and supervisor's views and desires. Assembles and attaches background information and documents or notes to incoming mail so the supervisor has all pertinent materials available. 

    Serves as the timekeeper and maintains time and attendance records, using the Library's online system, for the Division office, the supervisory staff in the Division, and other sections or units as required.
    Orders and maintains an inventory of supplies. Keeps supplies well organized.  Coordinates with Chief and other staff as to what supplies are needed.


    QUALIFICATIONS REQUIRED:

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    Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

    Ability to Apply Administrative Processes and Techniques.**

    Ability to Attend to Detail**  

    Ability to Utilize Computer Technology. 
     
      
    Ability to Plan and Organize.  
     
    Ability to Focus on the Client. 

    Ability to Exercise Judgment and Discretion.

    Ability to Interact Collaboratively with Others.

    Ability to Communicate Orally.


    No additional requirements to those listed above.

    HOW YOU WILL BE EVALUATED:

    The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
    To preview questions please click here.


    BENEFITS:

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    Please visit our website at www.loc.gov/hr/employment/index.php and click Federal Benefits.

    OTHER INFORMATION:

    While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

    The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

    Applicants must submit a complete application package that is received by the closing date of this announcement.

    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

    The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

    Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

    The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.
     
    Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.  In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

    HOW TO APPLY:

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    Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
    You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

    Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
    Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
    Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

    Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

    Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
    (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.

    (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

    (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
    Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.

    IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

    Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

    If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

    REQUIRED DOCUMENTS:

    Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
     

    AGENCY CONTACT INFO:

    Customer Service Center
    Phone: 202-707-5627
    Fax: 000-000-0000
    Email: JobHelp@loc.gov
    Agency Information:
    LIBRARY OF CONGRESS
    101 Independence Ave. SE
    LM107
    Washington, DC
    20540
    US
    Fax: 000-000-0000

    WHAT TO EXPECT NEXT:

    Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.

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    Job Announcement Number:

    130120

    Control Number:

    354643700