The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 155 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and over 37 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.
Copyright is a form of protection provided by the laws of the United States (title 17, U. S. Code) to the authors of “original works of authorship,” including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works. The United States Copyright Office, under the direction of the Register of Copyrights, is a service unit of the Library of Congress and administers the Copyright Law, advises Congress and federal government agencies on legal and policy matters relating to copyright; represents the nation internationally on issues pertaining to copyright; administers the national copyright registration program; provides collections materials to the Library of Congress through the voluntary registration and mandatory deposit programs; records documents relating to copyright including assignments, licenses and other records relating to chain of title; administers the statutory license provisions of the Copyright Law, including collecting and distributing royalties; maintains the world’s largest database of public records relating to copyright; and, provides information and reference services to the public.
By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. Citizens. However, non-citizens may be hired provided that immigration law and other legal requirements are met, and the Library determines there are no qualified U.S. citizens available for the position.
This position is located in the Copyright Office, Performing Arts Division.
This is a confidential position that serves as Secretary (Office Automation) to the Division Chief in the Copyright Registration Program, Performing Arts Division, U.S. Copyright Office. The incumbent provides administrative and secretarial support to the Division Chief, coordinating office activities for the division. Performs routine and non-routine confidential duties related to sensitive personnel and/or labor relations matters to support the administrative and secretarial activities. The position description number for this position is 85575.
The salary range indicated reflects the locality pay adjustments for the
Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, non-bargaining unit position.
Provides administrative and secretarial support and assistance to the Chief and Assistant Chief of the Performing Arts Division of the Copyright Office. Systematically evaluates and improves office operations for an extensive organization with varying functions performed in subordinate offices. Develops and uses formal procedures to track the coordination of work performed outside the organization.
Receives and screens calls and visitors and takes appropriate action. Contacts prominent private individuals and government officials, and senior Library and Copyright Office managers to share and receive information. Maintains the Division Chief's calendar, establishes priorities without specific approval, and independently schedules appointments, meetings and conferences, including selecting a mutually satisfactory time, reserving rooms and notifying appropriate participants.
Researches, collects and organizes information and materials for the supervisor's use at meetings, and provides background on the subject matter of meetings and conferences. Attends meetings, notes commitments made, prepares minutes, and follows-up on action items with appropriate staff members to ensure commitments are met.
Designs, develops, organizes and maintains a current office filing system. Assures materials can easily be retrieved.
Serves as liaison between the public and other sections of the Division and or Copyright Office regarding questions on correspondence received from the office. Answers telephone inquiries from the public, the copyright community, congressional staff, and from other sections of the Copyright Office. Answers questions or inquiries from visiting members of the public, and coordinates with the Division's teams to direct visitors to the appropriate unit. Refers complex questions to the Chief or Assistant Chief.
Receives, screens and controls all incoming mail and correspondence for the supervisor. Reviews, determines and routes items to the appropriate unit, and personally handles items or actions related to regulations and directives. As appropriate, coordinates information and responses with appropriate staff and unit to ensure consistency and conformance with program policies and regulations, and supervisor's views and desires. Assembles and attaches background information and documents or notes to incoming mail so the supervisor has all pertinent materials available.
Serves as the timekeeper and maintains time and attendance records, using the Library's online system, for the Division office, the supervisory staff in the Division, and other sections or units as required.
Orders and maintains an inventory of supplies. Keeps supplies well organized. Coordinates with Chief and other staff as to what supplies are needed.