This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Purchasing Agent

Department:Department of Defense

Agency:Defense Logistics Agency

Job Announcement Number:DLALndMartm-14-985608-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,960.00 to $51,469.00 / Per Year

OPEN PERIOD:

Wednesday, October 30, 2013 to Wednesday, November 13, 2013

SERIES & GRADE:

GS-1105-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

Few vacancies in the following location:
Pearl Harbor, HI View Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

America's Logistics Combat Support Agency

The Defense Logistics Agency (DLA) is a U.S. Department of Defense (DoD) agency. DLA provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war. It also provides logistics support to other DoD Components and certain Federal agencies, foreign governments, international organizations, and others as authorized.  

KEY REQUIREMENTS

  • See Conditions of Employment for requirements related to this position

DUTIES:

Back to top

As a Purchasing Agent you will be responsible for the following duties: This position may be filled at any grade level announced. If selected at the GS-05 or 06 levels, the selectee may be non-competitively promoted to the next grade level in the time frame allowed by the merit promotion regulations and upon recommendation of the supervisor. Promotion is contingent upon satisfactory completion of any required training, regulatory requirements; demonstrated ability to perform the duties of the position and the availability of work at the next level at the time of promotion.

At the GS-05 and 06 levels, incumbent will participate in formal and on-the-job training designed to prepare them for advancement to the target level position. Assignments are designed to provide diversified experience as a foundation for future responsibility.

  • Performs acquisition functions up to the simplified acquisition threshold for pre/post award actions, to include use of the Government Purchase Card (GPC).
  • Performs simplified acquisitions using the government purchase card (GPC), and issues delivery orders against existing requirements contracts and blanket purchase agreements (BPAs).
  • Reviews market surveys, prepares simplified acquisition solicitations and evaluates offers.
  • Performs market research, identifies potential vendors and creates the solicitation package.
  • Performs evaluation of offers, comparative price analysis for reasonableness and recommends award to the Contracting Officer.
  • Assembles reviews and maintains procurement files related to purchase orders and monitors contractor compliance of them.
  • Reviews delivery time, minimum requirements, and proper item descriptions.
  • Researches applicable contract clauses and provisions for purchases that involve special handling such as inspection, acceptance, packaging, shipping, etc., and determines the best method of transportation for articles ordered dependent on urgency of request.
  • Interprets and applies current Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR) Supplement, Defense Logistics Acquisition Directive (DLAD) and local agency purchasing regulations, policies and procedures.
  • Performs extensive monitoring and oversight of small purchases to resolve problems such as protests, claims, and modifications.
  • Resolves discrepancies with vendors when problems arise using tact and diplomacy at all times when dealing with vendors/contractors.
  • Recommends and prepares award documents to be forwarded to the Contracting Officer for approval.
  • Reviews and scans acquisition documents in to the Electronic Contracts File.


    ABOUT THE POSITION:
    This is an Acquisition, Technology & Logistics (AT&L) Workforce position in the Purchasing career field. If selected at the GS-05 level, the incumbent will be required to become DAWIA certified at Level I (1) in the Purchasing career field within 24 monts, unless a Position Requirements Waiver is approved to extend the 24 month period. AT&L position requirements will be used in the evaluation criteria. If selected at either the GS-06 or GS-07 level, the incumbent will be required to become DAWIA certified at Level II (2) in the Purchasing career field within 24 months, unless a Position Requirements Waiver is approved to extend the 24 month period.
     


  • QUALIFICATIONS REQUIRED:

    Back to top

    A. Applicants for this position must be a qualified typist at a minimum of 40 words per minute. You must indicate your typing speed on your resume. Applicants who do not meet this requirement will not be eligible for further consideration and will be found not qualified for this position.

    B. One (1) year of specialized experience that equipped you with the particular knowledge, skills and abilities (KSA's) to successfully perform the duties of the position and is directly in or related to this position. To be creditable, specialized experience must be equivalent to the next lower grade level, and that experience is equivalent under other pay systems in the Federal service, military or private sector which is in or directly related to the work of this position.

          1. At the GS-05 level, applicants must have one year equivalent to at least the GS-04 grade level. Examples of specialized experience include: 

  • Reviews and screens purchase requests for standard information such as item name, part number and the like.
  • Prepares paperwork in support of the purchasing process.
  • Communicates with others in the organization to obtain, clarify, or give facts and information relating to the purchasing process.
  • Performs basic arithmetic used in business to make simple comparisons of price, discounts, transportation costs, or similar terms.
  • Uses automated or manual small purchase systems sufficient to locate, add, and retrieve information.

      
    2.
    At the GS-05 level, applicants may substitute education for the required specialized experience as follows: Possess at least four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the prerequisite and the course work must demonstrate the knowledge, skills and abilities necessary to do the work. Creditable education must be from a college or university accredited by an organization approved by the U.S. Department of Education.

     3. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the GS-05 grade level and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required; then determining the applicant's education as a percentage of the education required, and then adding the two percentages together. The total percentages must equal at least 100 percent to qualify an applicant for the GS-05.

     4. At the GS-06 level, in the addition to the above, applicants must have one year equivalent to at least the GS-05 grade level. Examples of creditable specialized experience include:

  • Uses solicitation and purchasing methods to make competitive or sole source small purchases.
  • Collects data to determine price reasonableness for new items and accurately documents findings.
  • Identifies problem areas in specifications or work statements and initiates corrective action.
  • Determines if quotations are responsive or if substitutions are acceptable.

      
    5.
    At the GS-07 level, in addition to the above, applicants must have one year equivalent to at least the GS-06 grade level. Examples of creditable specialized experience include:

  • Consolidates orders to meet minimum ordering quantities under Federal Supply Schedules.
  • Assists customers in defining product characteristics, and explains the rules on use of mandatory supply sources and penalties for returning items.
  • Negotiates with vendors on a limited variety of issues, such as, price breaks for items ordered before a sale date; accelerated delivery; reduction of service charges; and, waiver of restocking fees.
  • Identifies additional sources of supply from established lists, history files, catalogs, websites, etc.
  • Negotiates for price reductions or other remedies.
  • Monitors vendor performance through contacts and reviewing of progress reports.
  • Purchases commercial supplies and services through competitive open market procedures or through orders against established contracts.

  • Your qualifications will be evaluated on the basis of your level of competency (knowledge, skills and abilities) in the following areas:

  • Knowledge of the Government Purchase Card and simplified acquisition policies and procedures.
  • Ability to interpret and apply provisions of the Federal Acquisition Regulations (FAR), Defense Federal Acquisition. Regulation Supplement (DFARS), DLA Acquisition policies, as well as purchasing and commercial acquisition procedures pertaining to simplified acquisitions.
  • Ability to communicate both orally and in writing.
  • Ability to deal tactfully and effectively with customers and suppliers.

  • CONDITIONS OF EMPLOYMENT:
    Permanent Change of Station (PCS) Expenses: Not Authorized
    Relocation (Government Home Sale) Expenses: Not Authorized
    Work Schedule: Full Time
    Tour of Duty: Set Schedule- 0630-1500, Mon -Fri
    Overtime Work: Frequently
    Temporary Duty (TDY) Travel: None 
    Security Requirements: Non-Critical Sensitive/Confidential
    Drug Testing Designated Position: No
    Fair Labor Standards Act: Non-Exempt
    Bargaining Unit Position: Yes
    Reemployed Annuitant: Does Not Meet Criteria
    The DoD criteria for hiring Reemployed Annuitants can be found at: 
    http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf
    Emergency Essential: No
    For an explanation of the conditions of employment, please review the definitions at: 
    http://www.hr.dla.mil/downloads/ApplicationInfo/GenAppInfoDef.pdf

    HOW YOU WILL BE EVALUATED:

    We will review your résumé and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant personal, educational, and work experiences as it relates to fundamental competencies, identified in the Qualifications section above, required for this position. Based on the results of this evaluation, you will be placed in one of the following quality categories:

    Best-Qualified:  This highest category will be used for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate quality ranking factor(s), as determined by the job analysis.

     

    Highly-Qualified:  This higher category will be used for those candidates who possess the type and quality of experience that exceed the minimum qualifications of the position, as determined by the job analysis.

     

    Qualified:  This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position.  Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.

     

    Names of the candidates in the Best-Qualified category will be sent first to the hiring manager for employment consideration. Applicants in other categories will be referred in accordance with category rating procedures.

    Veterans’ Preference: If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your résumé. Your veterans’ preference entitlement will be verified by the employing agency. If you are entitled to veterans’ preference and qualified for the position, your name will be placed above non-preference candidates on a list sent to the hiring manager for employment consideration. Qualified veterans' preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job. For information on entitlement see http://www.fedshirevets.gov/job/vetpref/index.aspx

    All Veterans: You are required to submit a DD Form 214, Military Discharge (Member Copy 4).  Veterans claiming 10 Point Preference in addition to your DD 214, you are required to submit a completed SF-15 and, supporting documents outlined on the SF-15.  http://www.opm.gov/forms/pdf_fill/SF15.pdf

     


    BENEFITS:

    Back to top
    For information regarding Federal benefits, please see:

    https://help.usajobs.gov/index.php/Pay_and_Benefits, save and update USA JOBS.



    OTHER INFORMATION:

    ICTAP (Interagency Career Transition Assistance Plan):   If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated Highly Qualified under Category Rating procedures used as the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.  Additional information may also be found at the General Information and Definitions link below.

     

    MILITARY SPOUSE PREFERENCE:  Information and required documentation for claiming Military Spouse Preference may be found at the General Information and Definitions link below. 

     

    SELECTIVE SERVICE:  ATTENTION MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law. 

     

    Please review the General information and Definitions at:  http://www.hr.dla.mil/downloads/ApplicationInfo/GenAppInfoDef.pdf 

     

     



    HOW TO APPLY:

    Back to top

    To apply for this position, you must provide a complete Application Package which includes: 
    - Completed Resume – (Required) For more information click on "How To Prepare A Resume" 
    - Completed Questionnaire  – (Required)
    - Other supporting documentation as required.  Please see the required documents section to determine if there are other documents you are required to submit.

    To preview the questionnaire, please go to View Assessment Questions

    The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, November 13, 2013.
    To begin the process, click the Apply Online button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 

    To review the status of an application through USAJOBS:

    1. Log into your USAJOBS account.
    2. Click Application Status within our profile to expand your application.
    3. Click the more information link under the Application Status column for this position. You will be routed to Application Manager.
    4. Click the Vacancy ID link to open the Application package. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
    5. For additional information, see Details Tab and Checklist Tab.

     

      If you have completed the application process online and were unable to upload your supporting documents, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID  985608 and fax your documents to 1-478-757-3144.

      Note: If you are unable to apply online please follow the directions located at: http://www.hr.dla.mil/downloads/ApplicationInfo/HowToApply.pdf


    REQUIRED DOCUMENTS:

    The documents you are required to submit vary based on what authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee).  Please review the following to see if there are any documents you need to provide:  http://www.hr.dla.mil/downloads/ApplicationInfo/DE_SupportingDocumentation.pdf

      

    AGENCY CONTACT INFO:

    Jodi M. Evans-Harris
    Phone: (614)692-0286
    TDD: 800-654-5984
    Email: JODI.EVANS-HARRIS@DLA.MIL
    Agency Information:
    DLA Human Resources Services Columbus
    3990 E Broad Street
    Bldg 11 Section 3
    Columbus, OH
    43213
    USA

    WHAT TO EXPECT NEXT:

    Once you successfully complete the application process, you will receive a notification of receipt.  Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses.  Applicants that are found among the most highly qualified may be referred to the hiring official for consideration, and you will receive a notification of referral.  The selecting official may choose to conduct interviews, and as part of the selection process, applicants may be required to complete additional supplemental documents.  Once the selection is made, you will receive a notification of the decision.  If interviews are conducted, DLA uses a technique called Behavior Based Interviewing (BBI)
    Be sure to check your USA Jobs account for your notification updates. 

    Back to top
    Dock
    Print Preview

    Job Announcement Number:

    DLALndMartm-14-985608-DE

    Control Number:

    354243000