The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities.
MISSION STATEMENT: Southwestern Indian Polytechnic Institute is a National Indian Community College that prepares Native American students to be productive life-long learners as tribal members in an ever-changing global environment. As a land grant institution, SIPI partners with tribes, employers, and other organizations with a stake in Indian education. An enduring commitment to student success is the hallmark of SIPI's operations.
The purpose of this position is to primarily serve as the Secretary performing various clerical and administrative duties in support of Special Programs at the Southwestern Indian Polytechnic Institute in Albuquerque, New Mexico.
INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian preference eligibles that are not currently employed in the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
STATUS CANDIDATES: Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible. Applicants not entitled to Indian or Veteran's Preference must be Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50B, as proof.
VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information about this program and to determine whether you are eligible, click here .
As a Secretary (OA), you will:
- Prepare a variety of recurring and some nonrecurring correspondence, reports, and other documents. Review and finalize correspondence/documents prepared by others in handwritten or electronic drafts. Compose routine nontechnical correspondence. Consolidate and finalize information for various reports in accordance with established reporting procedures. Review and process incoming and outgoing correspondence, materials, publications, regulations and directives.
- Receive telephone calls, greet visitors, and ascertains the nature of the calls or visits based upon knowledge of the unit and its programs and operations.
- Maintain supervisor's calendar, coordinate meeting arrangements, and schedules meetings and/or conferences.
- Establish, update, and maintain office records of various types that may be needed or will assist in the efficient operation of the office. Update tracker or suspense files as required.
- Make travel arrangements, such as scheduling transportation, make reservations and preparing travel orders and vouchers, based on general travel intentions, known preferences of traveler and in accordance with travel regulations.
- Prepare, consolidate and maintain automated time and attendance system (Quicktime) and related documents.
- Requisitions office supplies, printing support, and related materials and services.