Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  SECRETARY (OA), GS-0318-05
Department:  Department Of The Interior
Agency:  Interior, Bureau of Indian Affairs
Job Announcement Number:  SIPI 13/11 (983261)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,315.00 to $40,706.00 / Per Year
Monday, October 28, 2013 to Friday, November 01, 2013
Full Time - Term NTE 2 years
1 vacancy in the following location:
Albuquerque, NM View Map
All Indian Preference Eligibles or Government-Wide Current Status Employees or Former Employees with Reinstatement Eligibility or VEOA Eligibles


The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes’ needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities.

MISSION STATEMENT:  Southwestern Indian Polytechnic Institute is a National Indian Community College that prepares Native American students to be productive life-long learners as tribal members in an ever-changing global environment.  As a land grant institution, SIPI partners with tribes, employers, and other organizations with a stake in Indian education.  An enduring commitment to student success is the hallmark of SIPI's operations. 


The purpose of this position is to primarily serve as the Secretary performing various clerical and administrative duties in support of Special Programs at the Southwestern Indian Polytechnic Institute in Albuquerque, New Mexico.

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian preference eligibles that are not currently employed in the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).


STATUS CANDIDATES: Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible.  Applicants not entitled to Indian or Veteran's Preference must be Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50B, as proof.


VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information about this program and to determine whether you are eligible, click here .  





Back to top

As a Secretary (OA), you will:

  • Prepare a variety of recurring and some nonrecurring correspondence, reports, and other documents.  Review and finalize correspondence/documents prepared by others in handwritten or electronic drafts.  Compose routine nontechnical correspondence.  Consolidate and finalize information for various reports in accordance with established reporting procedures.  Review and process incoming and outgoing correspondence, materials, publications, regulations and directives.
  • Receive telephone calls, greet visitors, and ascertains the nature of the calls or visits based upon knowledge of the unit and its programs and operations.
  • Maintain supervisor's calendar, coordinate meeting arrangements, and schedules meetings and/or conferences.
  • Establish, update, and maintain office records of various types that may be needed or will assist in the efficient operation of the office.  Update tracker or suspense files as required.
  • Make travel arrangements, such as scheduling transportation, make reservations and preparing travel orders and vouchers, based on general travel intentions, known preferences of traveler and in accordance with travel regulations.
  • Prepare, consolidate and maintain automated time and attendance system (Quicktime) and related documents.
  • Requisitions office supplies, printing support, and related materials and services.



Back to top

SUMMARY OF QUALIFICATIONS REQUIRED: Applicants must meet the qualification requirements contained in the OPM Standards. The following shows the amounts of education "AND/OR" experience required to qualify for positions covered by this standard.

FOR GS-05 position: 1 year of specialized experience equivalent to the GS-04 grade level in the Federal Service OR 4 years of education above high school.

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-04).  Applicants who have the 1 year of appropriate specialized experience, are not required by this standard to have general experience, education above the high school level or any additional specialized experience to meet the minimum qualification requirements. 

Examples of qualifying experience include, but is not limited to files maintenance, time/record keeping, using word processing software to type a variety of correspondence, reports, and create statistical charts, answering telephone and greeting visitors.


Status applicants MUST meet Time-In-Grade requirements and Time after competitive requirements by 11:59 PM EST TAG:Closing Date.


EDUCATION REQUIREMENTS: Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at grades GS-3 through GS-5. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.  One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.


COMBINING EDUCATION AND EXPERIENCE:  Equivalent combination of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-05 and below. 

For GS-05 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.  One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.


EDUCATION: To qualify based on education; submit a copy of your transcripts or list of courses with credit hours, major, and grade-point average or class ranking. Application materials will not be returned.


PROFICIENCY REQUIREMENTS: In addition to meeting the experience or education requirements, applicants must show possession of typing skills, and office automation (personal computer keyboard). Failure to provide OA proficiency will result in loss of consideration. Applicants may meet the office automation requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office off Personnel Management local office or by self-certifying their proficiency. 


SUITABILITY, CLEARANCE & REQUIREMENTS: A background security investigation is required. Appointment is subject to the successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination.


DRIVING REQUIREMENT: Incumbent may be required, as an incidental duty, to operate a government owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required.  Incumbent must have a safe driving record within the two year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.


TERM POSITION NOT TO EXCEED 2 YEARS:  This position is TERM and is contingent upon renewed grant funding separate from the college funding. 



BASIS OF RATING:  As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

  • Clerical and Administrative Support
  • Analytical and Evaluative
  • Office Automation
  • Customer Service 

A review of your resume and supporting documentation will be made and compared against your responses to the questionnaire. The Occupational Questionnaire should take you approximately 15 minutes to complete. After review, if a determination is made that you have inflated your qualifications and experience, your score can and will be adjusted to accurately reflect your abilities. Please ensure that your resume is detailed to include specific experience that pertains to this position, and dates of past employment.  


Follow all instructions carefully. Errors or omissions will affect your rating.


Back to top

The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees here.


CTAP/ICTAP: Department of the Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. 5 CFR 330, Career Transition Assistance for Surplus and Displaced Federal Employees requires the following order of selection for this position:

a) At Bureau option, personnel actions listed in 5 CFR 330.606(b);

b) Any well-qualified SSP candidate who applies within the local commuting area (Surplus and displaced employees will be given equal consideration);

c) At Bureau option, personnel actions not subject to RPL;

d) Qualified RPL candidates in the local commuting area;

e) At Bureau discretion, any other former displaced well-qualified DOI employee, e.g. a well-qualified RPL candidate who applies from outside the local commuting area;

f) Well-qualified ICTAP applicants in the local commuting area;

g) Other outside applicants (other agencies, nonstatus, etc.);

h) To be considered well-qualified, a CTAP/ICTAP applicant must meet the basic qualification requirements with a minimum score of 85 on the Assessment Questionnaire.


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  


Males born after 12-31-59 must be registered or exempt from Selective Service.


Back to top


To apply for this position, a complete Application Package must be received by 11:59PM EST, Friday, November 01, 2013, and include:

1. Your Résumé - Ensure EACH work history includes ALL of the following information:

    - Job Title (include series and grade of Federal Job)

    - Duties (be specific in describing your duties)

    - Employer's name and address

    - Supervisor name and phone number

    - Start and end dates including month and year (e.g. mm/yy - mm/yy)

    - Full-time or part-time status (include hours worked per week)

    - Salary

2. A complete Assessment Questionnaire

3. All supporting documents (See Required Documents).


To begin, click "Apply Online" to create or access your USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you review your answers for accuracy and click "Submit My Answers" at the end of the process. To return to a previously Saved or Incomplete application go to


To fax Supporting Documents you are unable to upload, you must complete this cover sheet using the following Vacancy ID 983261 and fax your documents to 1-478-757-3144.


If you cannot apply online:

1. Click "View Occupational Questionnaire" to print the assessment,

2. Print form 1203FX to provide your response to the assessment,

3. Fax the completed 1203FX with all supporting documents to 1-478-757-3144. Your 1203FX serves as the cover page for your faxed application when you did not submit the assessment online. 


If you submitted your assessment online, please use the one page coversheet above, not the 1203FX.


The following documents are required and must be received by 11:59PM EST Friday, November 01, 2013.

1.    Your Résumé

2.    A complete Online Questionnaire

3.    Applicant Screening Questionnaire

4.    Authorization for Release of Information

5.    OF 306, Declaration of Federal Employment, click link

6.    Form GSA 3607 Motor Vehicle Operator’s License and Driving Record. No supervisory signature required. (optional during the application process; however, selectee will be required to submit as part of the pre-appointment process). 

7.    Other supporting documents:

o    Form BIA 4432, Verification of Indian Preference for Employment (required for claiming Indian Preference). The form must be completed by the appropriate official with the federally-recognized tribe where the applicant is enrolled as a member. No other form will be accepted.

o    Copies of your College transcript(s).  Refer to “Qualifications” to see if they are required.

o    SF-50, Notification of Personnel Action, if applying as a status candidate with current or former Federal service experience.

o    Form DD-214, if claiming 5 point veteran's preference. If claiming 10 point or more veteran’s preference, submit Form DD-214, Standard Form 15 and required proof of entitlement from the VA.



Bernadine Fisherman
Phone: (505)346-2329
Agency Information:
Bureau of Indian Education
Please apply online or by fax
Fax number is 478-757-3144
Albuquerque, NM


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.


Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance