This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Archival Science) Internship

Agency:National Archives and Records Administration

Job Announcement Number:JD981124LBP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$12.16 to $12.16 / Per Hour


Wednesday, October 23, 2013 to Tuesday, October 29, 2013




Part Time - Internships NTE One year




2 vacancies in the following location:
Centerville, OH View Map


Student/Internship Program Eligibles


As a student Intern you will be working throughout the school year in our Dayton, OH facility performing reference service, accessioning, and disposition with Federal records. Work is performed in a warehouse setting and my include exposure to heat, cold, and dust.


Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them. 

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the National Archives!


For more information visit:


Who May Apply: Student Internship Program Eligibles 

Student Intern Program:  This position is being filled under the Pathways Internship Program, which provides opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.  Additional information about the Internship Program can be found at


Student Definition:  Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.  Students must be in good academic standing throughout the duration of the appointment.


Position Duration/Expectation:  Positions will be temporary not-to-exceed 1 year.  May be extended in up to one year increments based on continued need/funds for the position and the student’s continued compliance in the Intern Program.  Completion of this Internship will not lead to permanent or term employment with NARA.



  • U.S. Citizenship
  • Must be at least 16 Years of Age
  • Background Investigation or Security Clearance
  • Relocation Expenses Will Not Be Paid
  • More positions may be filled if additional vacancies occur within 90 days
  • Candidate must pass a Physical Ability Test


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 Typical duties include:  

- Searching for, locating, and pulling records and/or documents;


- Following prescribed charge-out procedures;


- Dispatching records and/or documents to appropriate requestor;


- Re-filing and inter-filing records and/or documents;   


- Sorting, serializing, counting, batching and/or auditing work;


- Performing files maintenance. 


Physical Requirements: You must be physically able to perform the duties of this position. Some of the physical requirements include climbing caster-equipped ladders, maneuvering on cat-walks and handling thereon boxes of records stored up to 15 feet above the floor and typically weighing 30 pounds, occasionally more.  The work also requires considerable standing, walking, stooping, bending and lifting.


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Basic Student Eligibility Requirements:  You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on at least a half-time basis (as defined by the institution in which the student is enrolled) with good academic standing (i.e., successfully passing courses and progressing towards completion of educational requirements).   

Qualifications Requirements: GS-3 - Candidates must have at least six months of general experience. 


General experience is progressively responsible clerical, office, or other work which shows that you have the ability to obtain the knowledge and skills needed to perform the duties of this position.


Education may be substituted for experience.  GS-3 – One year of education above the high school level.

Combination of Experience and Education: You may combine post-high school education and general experience to meet the total requirements for this position.


For further information, please refer to the Office of Personnel Management’s Operating Manual for Qualification Standards for General Schedule Positions at and






Once you complete and submit your application package, a review of your application will be made to ensure you meet the eligibility and minimum qualification requirements for the job.  Qualified students will be referred to the hiring manager in unranked order by veteran preference status:  (1) Preference eligibles having a compensable, service-connected disability of 10 percent or more; (2) all other candidates eligible for 10-point veteran preference; (3) candidates eligible for 5-point veteran preference; and (4) candidates not eligible for veteran preference.


 To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required experience and/or education. 


Note:  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted.  Please follow all instructions carefully.  Errors or omissions may affect your rating.


The first part of the interview process for this position requires candidates to pass a physical abilities test designed to measure candidates’ ability to perform the physical requirements of the job. The test requires carrying 30-pound boxes like those found on the job. It also requires bending, squatting, and walking to reach the boxes in addition to climbing and balancing on a pulpit ladder up to 15 feet high.



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Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i).  For more information visit the following websites: or




This job opportunity announcement may be used to fill additional vacancies

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.  

Schedules:  Work schedules may vary, Part time hours may be up to 32 hours per week. 

Participant Agreement:  All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.


Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable).   If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.   For more information on veterans' preference see Veteran's Information Page,


VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011:  If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans’ preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume).  Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.  For more information on VOW, see Veteran’s Information page -


NARA provides reasonable accommodations to qualified applicants with disabilities on a case-by-case basis.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Human Capital Specialist listed for this vacancy. 




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To apply for this position, you must provide a complete Application Package, which includes:


1.  Your Resume

2.  A complete Occupational (self-assessment) Questionnaire

3.  Additional Required Documents (see Required Documents section below)


The complete Application Package must be submitted by 11:59 PM (EST) on  Tuesday, October 29, 2013


  • To  begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
    • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
    • To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
    • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Faxing Applications or Supporting Documents:


You are encouraged to apply online. Applying online will allow you to review and track the status of your application.


NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.


If you completed the occupational questionnaire online and are unable to upload supporting document(s):


  1. 1.  To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 981124 
  2. 2.  Fax your documents to 1-478-757-3144.

If you cannot apply online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on  Tuesday, October 29, 2013 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.


To complete the occupational questionnaire and submit via fax:


  1. 1.  Click the following link to view and print the occupational questionnaire View Occupational Questionnaire
  2. 2.  Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items
  3. 3.  Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



  The following documents must be received by the closing date of this announcement:


·        Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.


·        Response(s) to Occupational Questionnaire.


·        Copies of your current college transcripts.  "Unofficial" transcripts are acceptable.  (Prior to appointment an official college transcript will be required). 


·        Enrollment Verification: Letter from your educational institution, enrollment form, and/or college transcript that reflects 1) the degree/diploma program in which you are accepted for enrollment, or enrolled with good academic standing; 2) you are enrolled on at least a half-time basis, and 3) your anticipated graduation date.


·        (If Applicable) Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate).


·        (If Applicable) Copies of a certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of the certification is signed.



Linda M. Baker
Phone: (314)801-0851
Agency Information:
Office of Human Capital
Staffing and Classification Br
1 Archives Drive - Room 370
Saint Louis, MO


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the referred candidates.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.

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