This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Department:Department of the Air Force

Agency:Air National Guard Units (Title 32)

Job Announcement Number:14-007

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$68,809.00 to $89,450.00 / Per Year


Monday, October 21, 2013 to Tuesday, November 05, 2013




Full Time - Indefinite


1 vacancy in the following location:
Cheyenne, WY View Map


Only current members of the Wyoming Air National Guard will be considered for this vacancy.


Click for information about Wyoming Military Dept.


As a result of the Government shutdown that recently ended, this position is being readvertised to allow personnel who believed the shutdown affected USA Jobs or were unable to access the necessary documents required during the application process to have the opportunity to apply. If you previously applied for JVA 13-173, you do not need to reapply for 14-007.





WYOMING AIR NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Wyoming Air National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants must currently be members in the Wyoming Air National Guard in order to be considered for employment.


Area 6:  Indefinite Job Opportunity Technician - Merit Promotion: All current military members of the Wyoming Air National Guard may apply.


Technician Info:
Position Title: Administrative Officer
Position Series/Grade: GS-0341-12
Position Description #: D1732000
FAC #: 10A000
Position #: 00859039
Location: 153rd Airlift Wing, Cheyenne, WY

Military Rank
Minimum:  O1             Maximum:  O5


This position is not a commissioning opportunity for enlisted.


  • Must be a current member of the Wyoming Air National Guard.
  • Must submit vMPF Rip with application.
  • Refer to "Required Documents" for additional details.
  • Must obtain a favorable (ANACI) National Agency Check within 1 yr of appt.
  • Must possess or be able to obtain and maintain SECRET security clearance.
  • Relocation Costs are not authorized with this vacancy.


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This position is located in the Wing Headquarters of an Air National Guard (ANG) flying Wing or ANG Enclave.  The purpose of the position is to function as the Wing’s/Enclave’s executive officer and advisor to the Air Commander in the management and administration of services essential to the operation of the Wing/Enclave, providing direction and leadership, with authority of the Air Commander, towards the planning, implementing and achievement of the Wing’s/Enclave’s strategic plan.   




(1) Accomplishes staff work, often without precedence, that relieves the Air Commander of all but the most pressing and necessary decision and action policies in relation to base activities.  Advises the Air Commander, recommending improvements in the formulation and application of base policies and procedures.  Directs the management of a myriad of atypical and unrelated problems.  Establishes channels of communication within the wing, keeping personnel informed and facilitating feedback.  Resolves day-to-day administrative and management problems related to the operation of the base.


(2) Plans, directs, and/or participates in special Air National Guard and Wing/Enclave initiated studies and projects relating to organization, resource utilization, logistical support, and readiness programs.  Reviews processes and procedures to determine the overall effectiveness, efficiency, and productivity of activities and programs.  Directs actions required to implement procedures which will result in savings without compromising required standards of readiness, accuracy, and/or safety.  Serves as the wing initial point of contact for legislative activities and for the Inspector General complaint process.  Oversees the Information Management activities for the Air Commander and Vice Air Commander.  Provides oversight for Wing/Enclave protocol functions.  Implements, directs, and coordinates executive functions, services and activities.  Represents the commander in interaction with other agencies at all levels.  Responsible for unit programs and special projects.  Provides continuity of base policy during the Air Commander's absence based on known desires of the commander and extensive knowledge and in-depth awareness of day-to-day base activities.


(3) Acts as an intermediary to solve significant or controversial issues, problems and disagreements that are referred to the Air Commander.  Serves as the military liaison between the Wing/Enclave and the civilian National Committee for Employer Support of the Guard and Reserve (NCESGR) representatives. 


(4) Establishes and maintains liaison with high-ranking public officials, corporate leadership, civic groups, other reserve components, the National Guard Bureau and respective headquarters staff representatives.  Represents the Wing/Enclave in meetings with congressional, state and local officials, special interest and business group spokespersons, and local or national news media concerning ANG programs, activities, and requirements to gain support for ANG missions.  Attends community functions and serves as a spokesperson to create public interest in ANG programs.  Serves as the wing's primary Public Affairs representative, liaison to the local media and is responsible for preparing and coordinating news releases with local news agencies on items of interest to the mission, Wing/Enclave members, their families, and the community.  Functions as the Wing/Enclave level liaison for the Air Commander to the Family Readiness and Support Program.


(5) Serves as the installations Sexual Assault Response Coordinator (SARC) to comply with Department of Defense (DoD) requirements, developing and managing prevention and support programs and activities for sexual assault and other areas of interpersonal violence and victim needs, as directed by the commander.  Develops plans, programs, guidelines, and budgets geared to the installation population and organization.  Assesses the installation’s need for the establishment and/or modification of processes, procedures, contacts, and training necessary to carry out the program and meet the DoD and Air Force’s objectives.  Ensures the development and implementation of prevention programs relating to sexual assault.  Serves as the installation commander’s consultant for all sexual assault issues and represents the commander and vice commander on committees, working groups, conferences, and at community meetings


(6) Serves as the project leader for programs and activities involving several organizations or agencies, which are of significant interest to the Wing/Enclave and public.


(7) Provides oversight of the Wing/Enclave History Program, ensuring the timely and accurate capture of significant historical data, and generation of required reports.


(8) Prepares oral and written communications using principles, practices, techniques and analytical methods and interpersonal relations practices.


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Work includes positions in which the employees are responsible for providing or obtaining a variety of management services essential to the direction and operation of an organization. The paramount qualifications required are extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of an organization.



Must possess experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations; supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques; and experience using computer and automation systems.



Must possess at least 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions; experience preparing reports, plans, policies and various correspondence; experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources; experience utilizing the organization, its mission and the organizational staff procedures; experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs; experience developing the mission and work processes of programs throughout the military organization and multi-level agencies; and experience in analytical and investigative techniques.


NOTE: Specialized experience will be used to determine qualifications for the announced position. Applicants must provide begin and end dates (MM/YY - MM/YY) with description of your specialized experience.



MILITARY REQUIREMENTS: Selected candidates will be required to be in a compatible military grade and assignment prior to the effective date of placement.


Enlisted applicant’s military grade cannot exceed the maximum military grade authorized. Over-grade applicant must provide a written statement of understanding with application, willingness to be administratively reduced in grade (state specific grade) if selected for this position.



Min:  O1          Max:  O5


Acceptance of this position does not in any way constitute a military grade promotion.



Officer:  38PX, 35PX, 97E0


Must possess or be eligible to retrain into AFSC.


A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours for 12 months of experience. The education must have been in fields directly related to the type of the work of the position (i.e., management, business administration, oral communications, accounting, economics, etc.)  Transcripts must be submitted with application.



-    Technicians are paid through Direct Deposit/Electronic Funds Transfer (DD/EFT).

-    The Selected applicant must complete a “Declaration of Federal Employment" and "Declaration of Relatives in the Wyoming Military Department" prior to the appointment date.

-    Military Technicians are ineligible for military enlistment, retention, and student loan repayment bonuses. Acceptance of a Technician position will terminate these military incentives.

-    Acceptance of a permanent or indefinite position will cause termination from the Selected Reserve Incentive Program (SRIP).

-    Relocation expenses will not be paid by the Government unless noted in the Announcement.

-    Military Technicians in the excepted service will wear the appropriate uniform while performing as a Technician.

-    Veteran’s preference does not apply to National Guard Technician positions in accordance with Title 32 USC 709(f).

-    Indefinite employees may be terminated or displaced at management's discretion with a 30-day written notice.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities.


Please follow all instructions carefully. Errors or omissions may affect your rating.  Making a false statement in any part of your application may result in disciplinary action.


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The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Main site for new federal employees

Flexible Spending Accounts - Allows you to pay for certain health and dependent care expenses with pre-tax dollars.

Health Insurance - Offers over 100 optional plans.

Leave - Most Federal employees earn both annual and sick leave.


Life Insurance - FEGLI Program offers Basic Life Insurance plus three types of optional insurance.

Long Term Care Insurance - FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children.

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan.


1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.



2. Please do not send/fax/courier/email any applications or resumes to the Wyoming National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.



3. The Wyoming Military Department's (WYMD) 335, Personnel - General Merit Placement & Promotion Plan, 1 June 2013 is available HERE.


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To apply for this position, you must provide a complete Application Package which includes:


1. Your Résumé
2. A complete Assessment Questionnaire
3. Other
supporting documents:


·         College transcript(s), if qualifying based on education

·         vMPF Personnel Rip (All pages). 


To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


Note: To verify your application is complete, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.


To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 944672. Fax your documents to 1-478-757-3144.


If you cannot apply online:

1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


For this job announcement the following documents are required: 

*** Records Review

Wyoming Air National Guard members must submit vMPF Personal Information Rip (All pages) with application.


*** Personal Resume

Include the following information:

* Announcement # and title of the position for which you are applying

* Your full name, mailing address, and phone numbers where you can be reached (must be on the resume)

* Your Social Security Number and birth date (must be on the resume)

* A narrative of your work (paid or unpaid), training, education, and/or other experiences that may be related to this vacancy

* Show actual begin and end dates (MM/YY - MM/YY) format for all work experience submitted

* List all pertinent military experiences

* Describe your duties (work experience) in your own words. Do not submit copies or official position descriptions.


*** College transcripts MUST be submitted when substituting education for experience. Unofficial copies will be accepted.  Definitions for Qualifying Education for each GS Grade are located HERE.


NOTE: Incomplete applications will not be considered. It is the responsibility of the applicant to contact William E. Pacheco prior to Tuesday, November 05, 2013 to verify all documents have been received. Failure to do so may result in disqualification. Complete and accurate data is essential to ensure fair evaluation of candidates. It is the applicant's responsibility to ensure the data provided is accurate and complete. Only the experience, qualifications, and education shown on resume can be used to evaluate a candidate's qualifications for this position.


To submit the documents requested follow the instructions below: Your resume, curriculum vitae, or any other written format you choose to describe your job-related qualifications. Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


William E. Pacheco
Phone: (307)772-5289
Agency Information:
Wyoming National Guard
Human Resources Office
ATTN 1LT Melissa Smith
5410 Bishop Blvd
Cheyenne, WY


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or interviews are required you will be contacted.


Instructions for completing the OPM 1203-FX:  

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

View Occupational Questionnaire

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