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This position is ideal for an expert Administrative professional looking for an opportunity to improve office operations for an organization with varying functions. Apply for this exciting opportunity to become a member of the Response Division, Region I located in Boston, MA.
EMERGENCY ASSIGNMENT: Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.
This position is being announced under FEMA's CORE Program (Cadre of On-call Response/Recovery employees). These positions are authorized under P.L. 93-288 to perform temporary disaster work and are funded from the Disaster Relief Fund. Appointments are excepted service, temporary appointments. This is a 2 year temporary appointment in the Excepted Service.
This position is located in the Response Division, Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS), Region I. The incumbent performs a variety of administrative functions associated with disaster grant closeout.
Typical work assignments include:
- Assists the grant staff on projected closeout activity for both Hazard Mitigation and Public Assistance to include Mission Assigments due to disaster activity with Region I. Incumbent will also be responsible for ensuring audit ready grant files, compliance tracking requirements met and documented and expedite the distribution of incoming grant reports and requests.
- Assists to provide guidance to a variety of individuals and organizations that are grantees in the areas of fiscal integrity, budget, grants administration, planning and program implementation in order to ensure the financial integrity of award recipients and conformance to Federal laws, rules and regulations, as well as agency policies and practices.
- Serves as a Branch time keeper. Maintains time and attendance records and related reports. Researches and answers specific question on T&A matters. Assures that all employees are being charged to the correct fixed account number. Ensures that biannual leave audits are completed.
- Screens all incoming mail and correspondence items to determine if personal action is required, and advises the supervisor of important organizational issues. Composes and types routine correspondence, reports and other documents on word processor or typewriter. Reviews all outgoing correspondence prepared for the signature of or requiring the concurrence of the Division Chief for proper references, format accuracy, and grammatical usage.