This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant

Department:Department Of Homeland Security

Agency:Federal Emergency Management Agency

Job Announcement Number:FEMA-13-KT-16496COR

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,406.00 to $55,132.00 / Per Year

OPEN PERIOD:

Monday, October 21, 2013 to Monday, October 28, 2013

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Full Time - Temporary - Not to Exceed 2 Years

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy - Boston, MA View Map

WHO MAY APPLY:

All U.S. citizens

For definitions of terms found in this announcement, please click here

JOB SUMMARY:

Do you desire to protect American interests and secure our Nation while building a meaningful and rewarding career?  If so, the Department of Homeland Security (DHS) is calling. DHS components work collectively to prevent terrorism, secure borders, enforce and administer immigration laws, safeguard cyberspace and ensure resilience to disasters. The vitality and magnitude of this mission is achieved by a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

When disaster strikes, America looks to FEMA. Now FEMA looks to you. Join our team and use your talent to support Americans in their times of greatest need. The Federal Emergency Management Agency (FEMA) prepares the nation for all hazards and manages Federal response and recovery efforts following any national incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis with a well-skilled, knowledgeable, high performance workforce. Please visit www.fema.gov for additional information.


This position is ideal for an expert Administrative professional looking for an opportunity to improve office operations for an organization with varying functions.   Apply for this exciting opportunity to become a member of the Response Division, Region I located in Boston, MA.
EMERGENCY ASSIGNMENT: Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This position is being announced under FEMA's CORE Program (Cadre of On-call Response/Recovery employees).  These positions are authorized under P.L. 93-288 to perform temporary disaster work and are funded from the Disaster Relief Fund.  Appointments are excepted service, temporary appointments.  This is a 2 year temporary appointment in the Excepted Service. 

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • Selective Service registration is required for males born after 12/31/59.
  • This position may require occasional non-emergency travel.

DUTIES:

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This position is located in the Response Division, Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS), Region I. The incumbent performs a variety of administrative functions associated with disaster grant closeout. 
 Typical work assignments include:
 

  • Assists the grant staff on projected closeout activity for both Hazard Mitigation and Public Assistance to include Mission Assigments due to disaster activity with Region I. Incumbent will also be responsible for ensuring audit ready grant files, compliance tracking requirements met and documented and expedite the distribution of incoming grant reports and requests.
  • Assists to provide guidance to a variety of individuals and organizations that are grantees in the areas of fiscal integrity, budget, grants administration, planning and program implementation in order to ensure the financial integrity of award recipients and conformance to Federal laws, rules and regulations, as well as agency policies and practices.
  • Serves as a Branch time keeper. Maintains time and attendance records and related reports. Researches and answers specific question on T&A matters. Assures that all employees are being charged to the correct fixed account number. Ensures that biannual leave audits are completed.
  • Screens all incoming mail and correspondence items to determine if personal action is required, and advises the supervisor of important organizational issues. Composes and types routine correspondence, reports and other documents on word processor or typewriter. Reviews all outgoing correspondence prepared for the signature of or requiring the concurrence of the Division Chief for proper references, format accuracy, and grammatical usage.  


QUALIFICATIONS REQUIRED:

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The qualification requirements listed below must be met within 30 days of the closing date of the announcement.


You qualify for this position at the GS-07 level if you possess the following:  At least one year of specialized experience in the federal government, other state, local or non-profit organization, or the private sector that is equivalent to at least the GS-06 level that has given me comprehensive and detailed knowledge of applicable established procedures, regulations and program goals and objectives within the scope of responsibility standard administrative, clerical and office procedures in order to provide clerical and administrative support.

HOW YOU WILL BE EVALUATED:

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. 

If you are found qualified, you may be referred to the hiring manager for consideration and may be called for an interview.
To preview questions please click here.


BENEFITS:

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DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.  Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to www.dhs.gov/careers and select “benefits.”

OTHER INFORMATION:

  • To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Public Trust as a condition of placement into this position. This may include a review of financial issues, such as delinquency, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.
  • This announcement may be used to fill one or more vacancies.
  • Relocation expenses are not authorized for this position.
  • All candidates must be able to deploy with little or no advance notice to anywhere in the United States and its territories for an extended period of time.
  • A one year trial period is required unless already completed.


  • HOW TO APPLY:

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    The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m., Monday - Friday) - see Agency Contact Information. If applying online poses a hardship, please contact us as soon as possible.
    Step 1 - Create or Upload a resume with USAJOBS (www.usajobs.gov)
    You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.
    Step 2 - Apply Online
    Click the "Apply Online" link of this announcement and then select the resume you wish to submit with your application. You will be redirected to the CareerConnector website to complete the application process.
    Step 3 - Answer the Online Questions and Submit Your Online Application
    If this is your first time on the CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.
    Step 4 - Review and Confirm Your Submission
    You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.
    Step 5 - Submit Required Documents
    You can submit any required documents (discussed below) by document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.
    Document Upload:
    You may upload supporting documents in one of two ways:
    1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. or
    2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you've located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded.
    In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.
    Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the cover-sheet.

    REQUIRED DOCUMENTS:

    1.  Your resume
    2.  Your responses to the job questionnaire 

    AGENCY CONTACT INFO:

    Kym Thompson
    Phone: 800-879-6076
    Fax: 999-999-9999
    Email: kym.thompson@fema.dhs.gov
    Agency Information:
    FEMA - Federal Emergency Management Agency
    Please read entire announcement
    Please apply online
    Washington, DC
    20472
    US
    Fax: 999-999-9999

    WHAT TO EXPECT NEXT:

    Once you submit your application, we will assess your experience and training, identify the qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on “Application Status,” and then click “More Information.” We expect to make a final job offer within 30 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

    For more information on applying for Federal employment, please click here.


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    Job Announcement Number:

    FEMA-13-KT-16496COR

    Control Number:

    353645300