The position serves as
a Program Specialist that supports the staff of the Prosthetic and Sensory Aids
Service (PSAS), Veterans Health Administration (VHA),
Department of Veteran Affairs. The employee provides management and program
analysis support and performs administrative and office support functions.
The position is geographically located in Washington, DC.
Coordinates the 2641
program (formal requests for approval for unusual or experimental
items), including receiving and tracking requests, ensuring they are routed
to the proper subject matter expert and coordinating communication once a
determination has been made.
Assists and has varying
degrees of responsibilities in all involved areas of management
and administrative operations of PSAS which includes:
collating and monitoring information received on each medical
facility, establishing and maintaining data sheets and information concerning
quality management at field facilities. This includes
data on Joint Commission (JC) Standards for Accreditation of Home
Care, monitoring of compliance indicators, tracking written reports with
recommendations on changes, training and implementation plans.
data from clinical evaluations conducted by PSAS field elements
on new technology and techniques.
and reviewing Quality Site Review reports on implementation
of approved recommendations at the facilities.
maintaining all contract files involving PSAS administrative
and/or technical knowledge and assistance to the Office of
Acquisition and Materiel Management for prosthetic, orthotic, sensory
aids and surgical implants.
monitoring deadlines dates for various reports, recommendations
and issues affecting PSAS VACO. Included reports are contracts, quality site
reviews and recommendations, Inspector General (IG)
reports, General Accounting Office (GAO) Audits and quality
management reports, etc.
and monitoring data developed from survey instruments sent
to the medical facilities designed to improve the procurement
and delivery or prosthetic appliances. Assists in writing reports on the status
of implemented changes and delays occurring in the
and monitoring data used to analyze procurement of
prosthetic appliances in the field. Responsible for maintaining PSAS
log on follow-up correspondence for implementation.
Maintaining records and
tracking all internal and external evaluations and
reviews including: quality site reviews, JC surveys, Veteran Service
Organization (VSO) reports, quality management reports, IG reports,
GAO reports, audits of clinical and administrative procedures, workload
and monitoring monthly database on current processing
times required for ordering of prosthetic appliances.
Preparing and controlling all logistics necessary to
bring the Prosthetic Leadership Board (PLB) together for
national meetings three times each year.
Devise and maintain the
controls necessary to ensure the attainment of required projects and reports.
Prepare, collect and collate when required all work
involved with special projects assigned to PSAS staff.
These special programs are of a national scope.
Preparing the work
involved in initiating the development of manuals, handbooks,
information letters, program guides, clinical practice recommendations,
mandating standards settings and instructional material
for agency-wide use to guide PSAS, other clinical services and
administrative elements. This also includes distributing, monitoring
the implementation of said documents and reporting on implementation.
Recommending, initiating, writing, administering and
monitoring legislation, the new development of new prosthetic
programs, changes in laws and regulations and the recommendations of
modifying, expanding or eliminating existing program activities.
information for preparation of correspondence replying
to inquiries from members of Congress, VSO, veterans
and the public who have written mail addressed to the President,
Secretary of Veterans Affairs, the Under Secretary for Health, etc.
relating to the administrative and utilization of funds,
space, and manpower in VACO PSAS with Patient Care services,
Building Management, and Management Support of the Office
of Human Resources Management.
Serves as Records
Management Liaison in the planning, controlling, directing, organizing,
training, promoting, and other activities involved in records creation, maintenance
and use, and disposition in order to achieve adequate and proper documentation
of the policies and transactions of the Federal Government and effective
and economical management of agency operations.
correspondence-related work, whether from voice recordings or written material
using Microsoft Office applications to execute office automation functions such
as storing and retrieving electronic documents and files, formatting
letters, reports and memoranda and transmitting and receiving e-mails,
develop and change spreadsheets to graphically display data and develop presentation
refers and contacts members of the staff, agency and persons outside the agency
ranging from other government agencies to the general
public. Responds to administrative problems brought to the supervisors attention
by members of the staff or management officials outside the organization
or the agency. Notifies the appropriate subordinate management officials
of the need for information or recommendation, and either prepares the response
or follows up to ensure a timely response by others.
Processes incoming and
outgoing materials such as correspondence, reports, memoranda
and other forms of written communication. Screens all publications, directives
and periodicals and brings those of significance to the supervisors attention.
In the supervisors absence, maintains a file of correspondence and events
of which the supervisor should know and, upon the supervisors return, brings
such matters to the supervisors attention.
RELOCATION/RECRUITMENT BONUS NOT AUTHORIZED.