This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Financial Systems Specialist

Department:Department of Defense

Agency:Defense Finance and Accounting Service

Job Announcement Number:D-DFAS-974727-14

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$57,669.00 to $74,967.00 / Per Year


Thursday, October 10, 2013 to Thursday, October 17, 2013




Full Time - Permanent




1 vacancy in the following location:
Indianapolis, IN United StatesView Map


United States Citizens


DFAS' mission is to lead the DoD in finance and accounting by ensuring the delivery of efficient, exceptional quality pay and financial information. We take pride in serving the men and women who defend America. DFAS is seeking goal-oriented people who like a challenge and care about serving our country. We offer rewarding careers in finance, accounting, information systems, contracting services, human resources, clerical work and many other areas. For more information visit

Vacancy Information: This position is located at Defense Finance and Accounting Service, Enterprise Solutions and Standards (ESS), Enterprise Financial Information Services Division, in Indianapolis, Indiana.


This position is being announced using the USA Staffing Application Manager system. Please click the How to Apply tab for instructions on applying for this position.


  • U.S. Citizenship or National
  • Background Investigation
  • Suitable for Federal Employment
  • Registered for Selective Service (if applicable)


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·         Serves as a subject matter expert for the “D” Systems Help Desk which provides uninterrupted, continuous help desk service to Defense Cash Accountability Systems (DCAS) and Business Enterprise Information System (BEIS) functional users.

·         Ensures that systems issues or problems are immediately identified and resolved with minimal interruption to normal operations.  Provides operation support entailing daily review and resolutions of issues and problems.

·         Provides initial diagnosis of production problems, contacts designated on-call personnel, and coordinates corrective actions.

·         Provides maintenance support for the Transportation Global Edit Table (TGET), Enterprise Business Intelligence Dashboard (EBI), Contingency Operations Reporting and Analysis System (CORAS), Corporate Electronic Funds Transfer (CEFT) System, BEIS Defense Travel System (DTS) Process, BEIS Standard Disbursing Initiative (SDI) Process, Defense Corporate Database (DCD), Defense Corporate Warehouse (DCW), and Standard Financial Information Structure (SFIS) Library utilizing Remedy, Toad and Structured Query Language (SQL), Central Management Information System (CMIS), and Tectia.

·         Coordinates and schedules system down times with customers and end users. Formulates, analyzes, and reviews customer service initiatives.

·         Develops and maintains training manuals and instructions and provides individual and group training when requested to ensure customer familiarity with accessing and retrieving necessary data from systems.


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One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-09) within the federal service, which demonstrates the ability to perform the duties of the position, is required.


Specialized experience is defined as experience troubleshooting system and data issues by constructing queries in relational databases and examining system behavior; understanding operational business processes sufficiently to confirm system non-compliance due to changes in financial or budgetary policies, regulations, and objectives; and providing high-level financial systems expertise to leadership to help carry out financial missions with allocated resources.

SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. may be substituted to meet the specialized experience requirement.  Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.  If you are using education to substitute for specialized experience, you must submit transcripts (official or unofficial) or some form of proof of your education.  To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.  Failure to provide documentation at the time of processing, or a determination that you do not possess sufficient education and experience to meet the total qualification requirements, will result in an ineligible rating.

Background or Security Investigation: This is a non-critical sensitive position. Employment in this position requires a background investigation which may delay your starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed or undisclosed background issues, the employment offer may be withdrawn. Individuals selected for this position are required to obtain and maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.


Your application will be evaluated and rated under the Category Rating and Selection Procedures. All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire. If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position. If you are already a DFAS employee, you may be subject to disciplinary action up to and including removal from Federal service.

Eligible candidates will then be placed for selection consideration into 3 categories as described below:

  1. Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.
  2. Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.
  3. Best Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies:

·         Financial Concepts, Policies and Principles - Apply fiscal law, policies, regulations, principles, standards and procedures to financial management activities.

·         Technical Competence - Uses knowledge that is acquired through formal training or extensive on the job experience to perform one’s job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

·         Financial Management Systems - Utilize integrated federal financial management systems and sub-systems to extract data, identify and resolve system problems, and maintain data integrity.

·         Communication - The ability to communicate to a varied audience both in writing and orally. 



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Competitive wages, flexible schedules and one of the most comprehensive benefits packages found in either government or private sector. These extraordinary benefits encompass health, pay, work/life balance, growth & learning.


  • Moving expenses will not be paid. Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
  • A one year probationary or trial period may be required.
  • We may use this announcement to fill additional vacancies within 90 days of the closing date.
  • Travel requirement may be Seldom (less than 15%). 
  • DFAS recognizes the value of competencies gained through formal education and professional certifications. To ensure that consistent credit is given for these credentials in the selection process DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series. Selections for professional and administrative positions will be based on four categories of selection criteria: Experience, Other, Education, and Certifications.
  • Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at
  • Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 85 or are placed into the middle quality level category of "Highly Qualified" under category rating procedures, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.


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To apply for this position, you must provide a complete Application Package. See required documents below.

Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.

  1. Follow the prompts to complete the assessment questionnaire and upload required documents.
  2. Please ensure you click the Submit My Answers button to submit your application.
  3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 974727. Fax your documents to 1-478-757-3144.

You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:

  1. Click to view and print the assessment questionnaireView Occupational Questionnaire
  2. Print this 1203FX form to provide your response to the assessment questionnaire
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.


You must provide a complete Application Package which includes:

  1. Résumé, you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJobs account; uploading in your Application Manager account; OR faxing. For assistance in preparing your resume, take a look at the DFAS Resume Tools.
  2. Complete Assessment Questionnaire: Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.
  3. Other Supporting Documents

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.

1. Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience or to meet the basic requirement. For additional information on acceptable documents, click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.

2. Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate.For more veterans' information please click here.

  • 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.
  • 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.

3. Military Spouse Preference: Copy of spousal travel orders providing eligibility.

4. ICTAP Eligibles: A copy of the RIF separation notice and SF50 if available.

5. Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or determine eligibility for preference.

    WARNING:Failure to submit a complete application package including any required documentation by 11:59 PM (EST) Thursday, October 17, 2013, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.


    HR Customer Care Center
    Phone: (317)212-0454
    TDD: (317)212-6579
    Agency Information:
    Defense Finance and Accounting Service DEU
    Indianapolis, IN


    The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.

    All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated by information provided in the Occupational Questionnaire. If, after reviewing your resume and/or supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, you may lose consideration for this position and, if you're already an employee, you may be subject to disciplinary action up to and including removal from Federal service.

    Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligible's who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.

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