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This Position Is No Longer Available

Job Title:  Student Trainee (Contract Specialist) Intern
Department:  Department Of Veterans Affairs
Agency:  Deputy Assistant Secretary for Acquisition and Materiel Management
Job Announcement Number:  OAL-13-3438-965090-AB

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$28,112.00 to $56,863.00 / Per Year
Monday, October 07, 2013 to Monday, October 21, 2013
Full Time - Internships
14 vacancies in the following location:
Eatontown, NJ United StatesView Map
To be eligible for the Pathways Internship Program, the individual must have been accepted for enrollment or be enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution on a full or half-time basis. Students must attend an accredited institution located in New Jersey or reside in New Jersey and their accredited institution is online.


Vacancy Identification Number (VIN): 965090

 Our mission: To fulfill President Lincoln's promise – "To care for him who shall have borne the

battle, and for his widow, and his orphan" – by serving and honoring

the men and women who are America's Veterans.


This position is being filled under the Pathways Internship Program. The program is designated to provide students who have been accepted for enrollment or are enrolled in an accredited institution and currently pursuing a degree in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. The students must meet the full or half-time enrollment requirements and be at least 16 years old (by closing date of this vacancy announcement). This position is located in the Department of Veterans Affairs, Office of Acquisition and Logistics. This is an entry-level Pathways Internship. This is a developmental position designed to provide training and practical experience in the contract management series and it is intended to lead to the Contract Specialist, 1102 series. After successful completion of the program requirements, the individual may at the agency's discretion, be converted to a term or permanent appointment. For more information on the Pathways Programs, please visit:
Who May Apply: Individuals that have been accepted for enrollment or be enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution on a full or half-time basis. Students must attend an accredited institution located in New Jersey or reside in New Jersey and their accredited institution is online.

DUTY HOURS:  Students must be able to work a minimum of 20 hours per week.

This job opportunity announcement may be used to fill additional vacancies.


The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you!

To find out more, go to



  • You must be a U.S. Citizen or National
  • Subject to a background/suitability investigation.
  • Accepted for/Currently enrolled in a qualified educational institution.
  • Must be willing to relocate.
  • Males born after 12-31-59 must be registered for Selective Service


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Major Duties Include:

•Receives orientation, training, and familiarization with the work processes of the Contract Specialist occupation in the Department of Veterans Affairs.

•Performs assignments selected to develop skills and provide a practical contract specialist experience.  Trainee must be able to complete progressively difficult task and be responsible for the work.

•Assist higher graded Contract Specialist on various aspects of contract formulation and negotiations; student trainees participate in projects such as preparing contract documentation, spreadsheets, graphs and charts.

•Performs analysis of contracting issues.


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Basic Qualifications Requirements:

To qualify for this position, you must meet Internship Program Eligibility Requirements and the Qualification Requirements for the grade(s) that you are applying for:

Internship Program Eligibility Requirements:

You are eligible if you are currently accepted for enrollment or enrolled in an accredited institution and or other qualifying educational institution pursuing a qualifying degree or certificate.

Qualification Requirements for the GS-03 grade level:

Completion of 1 full academic year of post-high school study (1 academic year is the equivalent of 30 semester hours or 45 quarter hours).

Qualification Requirements for the GS-04 grade level:

Completion of 2 full academic years of post-high school study or an associate degree (2 academic years is the equivalent of 60 semester hours or 90 quarter hours).

Qualification Requirements for the GS-05 grade level:

A. Completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree with a major in any field;


B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Qualification Requirements for the GS-07 grade level:

To qualify at the GS-07 level, you must meet one of the following qualifications requirements:

A. Specialized Experience: have at least one year of specialized experience equivalent to the GS-05 grade level in the Federal Service performing the following duties: assisting higher graded Contract Specialist on various aspects of contract formulation and negotiations; participating in projects such as preparing contract documentation, spreadsheets, graphs and charts and/or performs analysis of contracting issues.


B. Completion of 1 full academic year of graduate level education or law school;


C. Superior Academic Achievement at the baccalaureate level in a professional curriculum. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.1. Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.2. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of:3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. 3. Election to membership in a national scholastic honor society. Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed below. These honor societies are listed by the Association of College Honor Societies (external link). Agencies considering eligibility based on any society not included in the following list must ensure that the honor society meets the minimum requirements of the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.


D. Combination of experience and education: You may qualify for this position if you have a percentage of the specialized experience described above and a percentage of the education described above such that when the two percentages are added together, they total at least 100 percent. *(MUST SUBMIT COPIES OF TRANSCRIPTS).

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

Qualifications must be met by the Closing Date: You must meet all qualification and eligibility requirements by Monday, October 21, 2013.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

· Knowledge contract formulation and negotiations.

· Ability to prepare contract documentation, spreadsheets, graphs and charts.

· Ability to communicate with individuals at all levels in the organization.


The work for this position is primarily sedentary, with no special demands to perform the work.  

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," For more information, please review the information for disabled Veterans in the application checklistor visit


Your resume and/or supporting documentation will be verified during the review process. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s). Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Applicants will be ranked using the Rule of Three:

Applicants will be evaluated using OPM qualification standards for the specific position being filled, and are assigned a numerical rating based upon their overall qualifications for the position. Candidates referred via certificates are ranked in score order. Those applicants eligible for Veterans Preference receive an additional 5 to 10 points depending upon the nature of their preference. Normally, the top three candidates are referred, with additional candidates added if more than one vacancy is being filled. For selection, the "rule of three" applies. Generally speaking, a candidate below the top three scoring applicants may not be selected for the position unless a higher scoring applicant declines or is appointed to the position.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses. Qualified veterans will be afforded preference by adding 5 or 10 points to their score depending upon the nature of their preference. Using "rule of three" qualified applicants will be forwarded to the hiring manager for review. The hiring official will determine if interviews are conducted and whether or not a selection will be made. 


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at

Students on appointments without time limits are  eligible for benefits (health insurance, life insurance, retirement, etc).  


To be eligible for conversion to the competitive service after completion of the program, an intern must:

1. Be a U.S. citizen;

2. Successfully complete an academic course of study as evidenced by a qualifying degree;

3. Complete a minimum of 640 hours of work experience under the Internship Program;

4. Meet the OPM qualification standards for the position to which the intern may be converted;

5. Meet agency-specific requirements as specified in the Participant's Agreement;

6. Maintain acceptable performance under the Agency's approved performance management system;

7. Receive favorable recommendation for conversion from supervisor.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Well qualified applicants possess experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Receiving Service Credit for Earning Annual (Vacation) Leave: VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

You may be required to serve a probationary period.



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To apply for this position, you must provide a complete Application Package (See “Required Documents” section below). The complete Application Package must be submitted by 11:59 PM (EST) on Monday, October 21, 2013.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click the Submit My Answers button to submit your application package.

It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date. To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.

2. Print this 1203FX form to provide your response to the occupational questionnaire:

3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144. Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1. Complete this cover page the following Vacancy ID: 965090. You must use this fax cover sheet in order for your documents to be matched with your online application.

2. Fax your documents to (478)757-3144.


The following documents are required:

  1. Résumé
  2. Responses to the Occupational Questionnaire.
  3. Unofficial transcripts are accepted, but if you are offered a position, official transcripts must be submitted.
  4. Other documents - use this checklist to make sure you have included other documents required for your application, such as a documentation to support Veterans Preference claims. You will not be contacted for additional information.


Antonio Boney
Phone: (202)461-7210
Agency Information:
VA Central Office HRS
Department of Veterans Affairs
810 Vermont Avenue NW
Washington, DC


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address notifying them of their application status. If no e-mail address is provided, you will receive this notification letter via the U.S. Postal Service within 2 to 4 weeks.

Those candidates who are referred to the hiring official for further consideration will be contacted if an interview is requested. Once a selection has been made and confirmed, all non-selected candidates will be notified of their non-selection.

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