This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Assistant Alumni Coordinator

Department:Department of Defense

Agency:Defense Security Cooperation Agency

Job Announcement Number:D-DSCA-971765-14

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $67,114.00 / Per Year

OPEN PERIOD:

Thursday, October 10, 2013 to Friday, October 25, 2013

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Fort McNair, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The Defense Security Cooperation Agency leads, directs and manages security cooperation programs and resources to support national security objectives that build relationships that promote U.S. interests, build allied and partner capacities for self-defense and coalition operations in the global war on terrorism, and promote peacetime and contingency access for U.S. forces.

The William J. Perry Center for Hemispheric Studies (WJPC) is a premier regional forum offering strategic level defense and security education, research assistance and dialog regarding the development of effective security policy within the Western Hemisphere. The Center's civilian and military graduates and partner institutions comprise communities of influence that work toward a more cooperative and stable international security environment. The Center's mission is to, provide education, and conduct outreach, research and knowledge-sharing activities on defense and international security policy-making with military and civilian leaders of the Western Hemisphere. The Perry Center also effectively works to advance international security policy and defense decision-making processes, foster partnerships and promote effective civil-military relations in democratic societies. In addition WJPC contributes to a cooperative international security environment and mutual understanding of priority U.S. and regional defense and international security policy issues.

KEY REQUIREMENTS

  • U.S. Citizenship or National
  • Background Investigation
  • Suitable for Federal Employment
  • Registered for Selective Service (if applicable)

DUTIES:

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  • Initiates and maintains social and professional links among government officials, alumni, alumni organizations and WJPC for the purpose of enriching the Center's mission of providing educational and outreach opportunities to civilians and military professionals in the Western Hemisphere.
  • Responsible for motivating WJPC graduates in the Western Hemisphere to organize alumni associations within their countries.
  • Travels with WJPC staff and faculty to countries in the Western Hemisphere, meeting and briefing senior government officials on Perry Center programs and activities.
  • Routinely communicates with alumni and other foreign officials by electronic mail (e-mail), telephone, mail or facsimile (FAX) in Spanish and English, translating short documents from Spanish into English and English into Spanish.
  • Develops and maintains an alumni contact list and recommends the selection of highly-qualified alumni to attend WJPC conferences and in residence courses as expert speakers and participants.
  • Collects updated career and contact information about alumni and first-hand anecdotes relating to the relevance and utility of WJPC programs.
  • Coordinates events, such as seminars and conferences specifically designed for alumni and works closely with WJPC Academic Affairs and WJPC Operations.


QUALIFICATIONS REQUIRED:

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One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized experience is experience that has equipped the applicant with the particular knowledge skills, and abilities to successfully perform the duties of the position.  You must demonstrate experience 1) initiating and maintaining social and professional links among alumni and alumni organizations, 2) maintaining alumni Contact lists in order to arrange conferences, and 3) arrange expert speakers and participants.

In addition to the specialized experience, the applicant must meet a Selective Placement Factor in order to be found qualified for the position.

Selective Placement Factor: The applicant must be proficient in reading, writing, and speaking Spanish.

Proficiency in Portuguese is also desired, but not required.


SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: A Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. may be substituted to meet the specialized experience requirement. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.

Background or Security Investigation: This is a non-critical sensitive position. Employment in this position requires a background investigation which may delay your starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed or undisclosed background issues, the employment offer may be withdrawn. Individuals selected for this position are required to obtain and maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under the Category Rating and Selection Procedures. We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. Please follow all instructions carefully. Errors or omissions may affect your rating. Eligible candidates will then be placed for selection consideration into 3 categories as described below:

1. Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.

2. Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.

3. Best Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.

Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligible's who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies:

  • Skill in using a variety of computer applications, office automation, and database systems.
  • Conducting multi-lingual communications concerning alumni issues.
  • Maintain effective relationships with alumni and other foreign officials.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.

All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated by information provided in the Occupational Questionnaire. If, after reviewing your resume and/or supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, you may lose consideration for this position and, if you're already an employee, you may be subject to disciplinary action up to and including removal from Federal service.


BENEFITS:

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Our complete benefits package is one of the most comprehensive found in either government or private sector. These extraordinary benefits encompass health, pay, work/life balance, growth & learning. Temporary employees are eligible for Health Benefits after serving one year in their appointment. However, temporary employees are responsible for the government and employee portion of the premium.



OTHER INFORMATION:

  • Moving expenses will not be paid.
  • Overseas travel will be required.
  • Selections are subject to restrictions resulting from DoD Program for Stability of Civilian Employment.
  • A one year probationary or trial period may be required.
  • We may use this announcement to fill additional vacancies within 90 days of the closing date.
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov).
  • Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee, and have a minimum score of 85, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
  • Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)


HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package. See required documents below.

  1. Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
  2. Follow the prompts to complete the assessment questionnaire and upload required documents.
  3. Please ensure you click the Submit My Answers button to submit your application.
  4. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 971765.Fax your documents to 1-478-757-3144.

You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:

  1. Click to view and print the assessment questionnaireView Occupational Questionnaire
  2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.



REQUIRED DOCUMENTS:

You must provide a complete Application Package which includes:

1. Résumé, you are encouraged to choose only ONE method of submitting your resume. HR will review the resume that the system date stamps as the latest one received, This may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating. You may submit your resume by: attaching it within your USAJOBS account; uploading it within your Application Manager account; OR faxing it.

2. Complete Assessment Questionnaire

3. Other Supporting Documents

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.

1. Transcripts and/or Certifications: You must submit documenation to substantiate any claim of education. Please submit a copy of your transcripts or a list of courses or grades earned. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.

2. Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here.

  • 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.
  • 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.

3. Military Spouse Preference: Copy of spousal travel orders providing eligibility.

4. ICTAP Eligibles: A copy of the RIF separation notice and SF50 if available.

5. Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.

WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) Friday, October 25, 2013, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

AGENCY CONTACT INFO:

HR Customer Care Center
Phone: (317)212-0454
TDD: (317)212-6579
Email: DFAS.DEU.PROCESSING@DFAS.MIL
Agency Information:
Defense Security Cooperation Agency DEU
APPLY ONLINE OR BY FAX ONLY
SEE HOW TO APPLY TAB
Indianapolis, IN
46249

WHAT TO EXPECT NEXT:

The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.


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Job Announcement Number:

D-DSCA-971765-14

Control Number:

352851300