This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Record Technician (Coder)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:HYB-583-13-968579-EAG

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$28,117.00 to $56,098.00 / Per Year

OPEN PERIOD:

Friday, September 27, 2013 to Thursday, October 03, 2013

SERIES & GRADE:

GS-0675-04

POSITION INFORMATION:

Full Time - Excepted Service Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Indianapolis, IN United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

NOTE: This vacancy is advertised at the range of grades covered by the VA qualifications standard. The full performance level of this vacancy is GS-07. The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed. The salary is based on the grade and step approved for the selected candidate.

 

WHO WE ARE

We are people who take great pride and deep satisfaction in providing America's veterans with the best clinical care, the most innovative technology, and the most comprehensive array of benefits America has to offer.

 

In Indianapolis, it's so easy to do so much offering big-city amenities in a convenient, easy-to-navigate package wrapped in a friendly, inviting atmosphere.
 
The nation's 13th largest city has gone through a dramatic revitalization and a stunning renaissance that makes it a different place than it was just a decade ago. Indy is the perfect balance of cosmopolitan style and small-town charm that makes it a successful destination for leisure travel, conventions and group tours, catering to more than 21 million visitors a year.

 

VA encourages persons with disabilities to apply.

 

KEY REQUIREMENTS

  • U.S. Citizenship Required
  • Background and/or Security Investigation required.
  • Designated and/or random drug testing may be required
  • English Language Proficiency Required

DUTIES:

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The employee serves as a Medical Record Technician (Coder) in the Record Processing Unit (RPU) of the Health Information Management Section (HIMS) in a large tertiary care, university affiliated medical center. The employee will be responsible for the assignment of appropriate codes to reflect the treatment provided to patients at this Medical Center. Employed in this teaching medical care facility that is accredited by different agencies including The Joint Commision.  This medical center is large and complex and provides hospital based and clinic based outpatient services, acute medical, medical subspecialties,  surgical, surgical subspecialties, psychiatric care, extended care, nursing home care unit, physical rehabilitation, domiciliary, substance abuse care as well as research and development services.  The medical center is affiliated with Indiana University School of Medicine with approved residency training in a variety of specialties. The basic Knowledge, Skills, and Abilities for this position are as follows:  Basic knowledge of medical terminology; basic knowledge of disease processes and human anatomy; basic knowledge of medical record/health information guidelines, techniques, and procedures; and knowledge of the medical and legal significance of medical records.

 

Who May Apply: Open to all US Citizens

Work Schedule: 8:00a - 4:30p; Monday - Friday

Relocation Expenses: Relocation expenses are not authorized for this position.


QUALIFICATIONS REQUIRED:

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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

 

Basic requirement (GS-4 level):

US Citizenship

English Language Proficiency

Two years of experience that demonstrates the applicant's ability to perform the work, or provides familiarity with the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work.  These KSA's include:

 1. Basic knowledge of medical terminology;

 2. Basic knowledge of disease processes and human anatomy;

 3. Basic knowledge of medical record/health information guidelines, techniques, and procedures;

 4. Knowledge of the medical and legal significance of medical records.

OR

Successful completion of an associate's degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.

OR

A combination of experience and education listed above

At the GS-5 level:

In addition to the basic requirements, to qualifying at the GS-5 grade level applicant must have at least one (1) year of specialized experience that was equivalent to the GS-4 level in the Federal Government.  This experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work.  These KSA's include

 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information.

 2. Ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records;

 3. Knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position.  

 4. Ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.

OR

Successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology sufficient to evidence the core competencies identified.

OR

A combination of experience and education listed above 

At the GS-6 level:

In addition to the basic requirements, to qualify for the GS-6 grade level, applicants must have at least one (1) year of specialized experience in a position with responsibilities close to the duties of this position (equivalent at least to the GS-5, or next lower, grade level) that has given the particular knowledge, skills, and abilities (KSA's) required to complete coder assignments is required.  These KSA's include:

 1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record;

 2. Ability to navigate efficiently through the paper and electronic medical record to find needed information;

 3. Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines;

 4. Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA).

5. If assigned to a medical coding position, comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED) or Healthcare Common Procedure Coding Systems (HCPCS), and skill in applying coding knowledge.

At the GS-7 level:

In addition to the basic requirements, to qualify at the GS-7 grade level applicant must have at least one (1) year of specialized experience in a position with responsibilities close to the duties of this position (equivalent at least to the GS-6, or next lower, grade level) that has given the particular knowledge, skills, and abilities (KSA's) required to complete assignments is required.  These KSA's include: 

 1. Knowledge of classification systems, such as current versions of ICD, CPT, SNOMED or HCPCS, and skill in applying coding knowledge to a wide range of specialty areas ;

 2. Knowledge of Joint Commission on Accreditation of Healthcare Organization (JCAHO) as well as Medicare/Centers for Medicare & Medicaid Services (CMS) and/or VHA Medical records documentation requirements;

 3. Ability to communicate with clinical staff on coding and documentation issues such as recording inpatient and  outpatient diagnoses and procedures, the use of encounter forms, the correct sequencing of diagnoses/procedures, and/or the relationship between health care documentation and code assignment.

 4. Ability to research and solve complex questiongs related to coding and documentation, such as adequate health information documentation, coding, billing, resident supervision, etc.; and,

5. Skill in reviewing and correcting or processing errors, reviewing transmission reports, and ensuring all assigned episodes are complete and accurate as appropriate to the duties.

At the GS-8 level (full performance level):

In addition to the basic requirements, to qualify at the GS-8 grade level applicant must have at least one (1) year of specialized experience in a position with responsibilities close to the duties of this position (equivalent at least to the GS7, or next lower, grade level) that has given the particular knowledge, skills, and abilities (KSA's) required to complete assignments is required. These KSA's include:

1. Ability to analyze the medical record to identify all pertinent diagnoses and procedures for coding, and to evaluate the adequacy of the documentation.  This includes the ability to read and understand the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient

2. Skill in reviewing medical record documentation and assigning current versions of the classification systems required in the current position, such as ICD and CPT; and

3. Advanced knowledge of the full scope of coding and abstracting including inpatient discharges, surgical cases, diagnostic studies and procedures, outpatient encounters, and inpatient professional fees for a highly diversified range of specialties and subspecialties, such as orthopedics, neurosurgery, cardiology, gastroenterology, plastic surgery, spinal cord injury, blind rehabilitation, anesthesia, acute and long term psychiatry including addiction treatment, hospice, ambulatory surgery, and other types of care.

REFERENCE: Medical Records Technician qualification standards can be found in VA Handbook 5005, Part II, Appendix G35

NOTE: If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

 

Physical Requirements: Physical requirements of this position may include moderate lifting, moderate carrying, use of fingers, both hands, walking and standing (up to 4 hours), involve rapid mental and muscular coordination simultaneously, usage of both eyes required, ability to distinguish basic colors and/or shades of colors.

CONDITIONS OF EMPLOYMENT: (Failure to comply may be grounds for withdrawal of an offer of employment or dismissal after appointment)

  • Applicants must be citizens of the United States, and be at least 16 years of age as of the closing date.
  • Applicants tentatively selected for certain designated positions may be subject to a random drug screening for illegal drug use. Applicants who refuse to be tested will be denied employment.
  • New Appointees will be subject to a background investigation to determine suitability. Male applicants born after December 31, 1959, must certify at the time of appointment that they have registered with the Selective Service system or are exempt for having to do so under Selective Service law.
  • Applicants must not be listed on the Department of Health and Human Services (DHHS) Office of Inspector General Sanctions database.
  • Applicants selected for positions through this announcement may be subject to a one year probationary period.
  • Public Law 95-201 requires that persons appointed to direct patient-care positions must possess the required basic proficiency in spoken and written English.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, your resume and supporting documentation will be compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

INCOMPLETE APPLICATIONS will receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, etc.

 

Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position. 


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



OTHER INFORMATION:

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. http://www.sss.gov/

 

2. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.



HOW TO APPLY:

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YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY. You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies. Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications. Other required forms and documents can also be saved in your account and used the same way. Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS. Check your account (https://my.usajobs.gov/Account/Login) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.    Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire

2.    Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf.

3.    Fax the completed 1203FX form along with all supporting documents to (478)757-3144. Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.    Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.    Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: TAG:VacancyID.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.    Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on TAG:Closing Date.

 



REQUIRED DOCUMENTS:

To be considered for this position you must submit a complete application packet which consists of the following documents:

 

  • CV or Resume
  • VA Form 10-2850c - Application for Associated Health Occupations (Available at http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).
  • Occupational Questionaire
  • Declaration for Federal Employment (OF-306)- http://opm.gov/forms/pdf_fill/of0306.pdf
  • Transcripts if substituting education for experience
  • If prior military service, include all copies of your DD Forms 214 or proof of service (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).
  • If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).

 

In addition to the above requirement, please see specific instructions below based on your eligibility.

Current and former Federal employees from other Government Agencies and from VA’s Nationwide.

  • Copy of your latest SF-50 (Notification of Personnel Action) showing your career status. Also, you should submit your most recent performance appraisal.

Veterans of the U.S. Armed Forces

  • Copy of your DD-214 (Member copy 4). Your copies must be legible and must show character of service and all dates of service; more than one DD-214 may be needed to show all dates of service.  Copies of your DD-214 may be requested by calling 800-827-1000 or TDD# 800-829-4833 or online at http://www.archives.gov/veterans/evetrecs/.
  • Disabled veterans and other veterans eligible for 10-point preference must also submit an SF-15 with required proof.  If you are claiming entitlement for 10-point veterans preference, you MUST submit your DD-214 showing character of service; and SF-15 (Application for 10-Point Veterans Preference) with the required VA letter dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying a service-connected disability of 10% or more.  Application for 10-point Veteran Preference (SF-15) http://www.opm.gov/forms/pdf_fill/SF15.pdf.

People with Disabilities

  • In addition, you must submit certification from either a state vocational or Department of Veterans Affairs rehabilitation counselor that describes your ability to perform the essential duties of the position in which you are interested.

CTAP/ICTAP Eligible

·         If you are currently a Department of Veterans Affairs employee who has received a Reduction-in-Force (RIF) separation notice or a Certificate of Expected Separation, or if you are a displaced Federal employee, you may be entitled to special priority selection under the Department of Veterans Affairs Career Transition Assistance Program (CTAP), or the Interagency Career Transition Assistance Program (ICTAP).  ICTAP eligible must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.

To submit the documents requested follow the options listed above. Your resume, curriculum vitae, Application (VA Form 10-2850c), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

AGENCY CONTACT INFO:

Emily Goben
Phone: (317)988-3994
Email: EMILY.CHANCE@VA.GOV
Agency Information:
VHA Indianapolis VAMC
Department of Veterans Affairs
Richard L Roudebush VAMC HRMS
PLEASE DO NOT MAIL APPLICATIONS
Indianapolis, IN
46202

WHAT TO EXPECT NEXT:

WHAT TO EXPECT NEXT:

 

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address. 


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Job Announcement Number:

HYB-583-13-968579-EAG

Control Number:

352414000