Job Overview

Summary

The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 151 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and almost 20 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

The incumbent serves as a Procurement Analyst on the Resources Management Group of the Information Technology Service Office of the Office of Strategic Initiatives (OSI/TTS). The incumbent is responsible for providing procurement liaison advice and administrative assistance to OSI/TTS Managers. The incumbent assists OSI/TTS Contracting Officer Technical Representatives (COTRs) and Technical Point of Contact (TPOCs) in contract administrative functions, such as reviewing procurement actions in their entirety for accuracy, adequacy, appropriateness, and procedural requirements. Ensures all actions have been taken to adhere to the agency's guidelines and workflow expectations and other applicable procedures.

This position is located in the Resources Management Group, Information Technology Services, Office of Strategic Initiatives.

The position description number for this position is 209411.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime, compflex or maxiflex work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses are not authorized for the person(s) selected under this vacancy announcement.
BASIC REQUIREMENTS: Completed at least 4-years experience in contracting or related positions AND a 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action. 
A COPY OF YOUR COLLEGE TRANSCRIPT IS REQUIRED AT THE TIME YOU SUBMIT YOUR APPLICATION. PLEASE ATTACH YOUR TRANSCRIPT TO YOUR ONLINE APPLICATION.
The closing date for this vacancy announcement has been extended to October 21, 2013.

Duties

The incumbent advises OSI/TTS managers and COTRs and/or TPOCs on matters pertaining to technology infrastructure, technology services, and other related procurements, some with new or complex unusual or unprecedented contract actions. Provides advice on matters such as contracting actions, including procurement procedures and policy interpretations for major IT systems and related programs. Serves as primary advisory support to COTRs and/or TPOCs in the preparation of technical technology procurements documentation such as Statement of Work (SOW), general technology media, service, and related industry and vendor research analysis, technology equipment specifications, etc. Serves as principle liaison contact with the service unit COTRs and the agency's procurement office. Reviews the organization's procurement actions for accuracy, adequacy, appropriateness, and procedural requirements. Serves as liaison between the overall agency's Contracting Officer (CO) and service unit Contracting Officer Technical Representative (COTR) on problem situations encountered by the agency's contracting office in processing of procurement, timely resolves problems on the processing of new or existing procurements. Advises the OSI/TTS COTR of actions that need to be taken for procurement acceptability according to the agency's guidelines for requisition processing. Keeps informed on overall procurement workflow and processing status. Tracks procurement aging reports, suspense status, turnaround times, and deadlines to ensure timely service unit follow-up actions and minimal backlogs.
The incumbent serves as an organization expert for OSI/TTS in formulating new or improved contracting policies and guidelines in a functional area of procurement related to information technology products and services exercising independence and judgment. Modifies policies and procedures in response to audit findings, as necessary. Provides ongoing technical advice, policy analysis and interpretations and acts as primary contract office liaison for complex contracts. Researches and identifies complex programs issues or problems impacting program initiatives. Develops annual plans for requisitions for the procurement office. Performs a wide range of duties to support contract policy implementation and contract workload analysis for the organization. Provides advice and guidance to COTR on procurement policy interpretations requisitions processes and workflow improvise for procurements, and ad hoc contract status reporting. Develops informational materials to support annual and multi-year resource plans and procurement office workload reports for planned contractual agreements. Analyzes annual contract costs and developing contract status reports in support of budgetary justifications. Keeps abreast of constant changes and innovations in government contracting; recommends and implements new procedures, as appropriate. Oversees and administers the OSI/ITS training program for project managers and other technical experts on their responsibilities and limitations under the OSI/ITS contracting process.
Performs contract administration activities for significant, highly specialized procurements related to technology and related services acquisitions. Plans contract monitoring activities for long-term, extensive technical service contracts. Monitoring includes all types of contracts (fixed price, cost-plus-fixed-fee, cost-plus-award-fee, incentive provisions, escalation provisions, etc.) for the procurement of major systems, application licensing, hardware maintenance, new media and web services, technology support, services and peripherals. Prepares comprehensive reports and recommendations to COTRs as a result of the reviews. Monitors vendor service delivery and performance issues through vendor telephone conversations, drafting correspondence, preparing reports, processing vouchers, and scheduling meetings. Monitors contract modification and changes (scope, time, or dollars). Monitors financial status of contractual agreements including; reviewing, verifying and providing reports on invoices payment status, researching and proposing solutions for workflow problems that have arisen in payment processing. Prepares amendments to contract specifications and/or modifications to the contract, to include period of performance adjustments and administrative modifications.