This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Procurement Analyst

Department:Legislative Branch

Agency:Library of Congress

Job Announcement Number:130129

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$89,033.00 to $115,742.00 / Per Year

OPEN PERIOD:

Wednesday, September 25, 2013 to Monday, October 21, 2013

SERIES & GRADE:

GS-1102-13

POSITION INFORMATION:

Open - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

1 vacancy in the following location:
Washington, DC, USView Map

WHO MAY APPLY:

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

JOB SUMMARY:

The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 151 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and almost 20 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

The incumbent serves as a Procurement Analyst on the Resources Management Group of the Information Technology Service Office of the Office of Strategic Initiatives (OSI/TTS). The incumbent is responsible for providing procurement liaison advice and administrative assistance to OSI/TTS Managers. The incumbent assists OSI/TTS Contracting Officer Technical Representatives (COTRs) and Technical Point of Contact (TPOCs) in contract administrative functions, such as reviewing procurement actions in their entirety for accuracy, adequacy, appropriateness, and procedural requirements. Ensures all actions have been taken to adhere to the agency's guidelines and workflow expectations and other applicable procedures.

This position is located in the Resources Management Group, Information Technology Services, Office of Strategic Initiatives.

The position description number for this position is 209411.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime, compflex or maxiflex work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses are not authorized for the person(s) selected under this vacancy announcement.
BASIC REQUIREMENTS: Completed at least 4-years experience in contracting or related positions AND a 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action. 
A COPY OF YOUR COLLEGE TRANSCRIPT IS REQUIRED AT THE TIME YOU SUBMIT YOUR APPLICATION. PLEASE ATTACH YOUR TRANSCRIPT TO YOUR ONLINE APPLICATION.
The closing date for this vacancy announcement has been extended to October 21, 2013.

KEY REQUIREMENTS


    DUTIES:

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    The incumbent advises OSI/TTS managers and COTRs and/or TPOCs on matters pertaining to technology infrastructure, technology services, and other related procurements, some with new or complex unusual or unprecedented contract actions. Provides advice on matters such as contracting actions, including procurement procedures and policy interpretations for major IT systems and related programs. Serves as primary advisory support to COTRs and/or TPOCs in the preparation of technical technology procurements documentation such as Statement of Work (SOW), general technology media, service, and related industry and vendor research analysis, technology equipment specifications, etc. Serves as principle liaison contact with the service unit COTRs and the agency's procurement office. Reviews the organization's procurement actions for accuracy, adequacy, appropriateness, and procedural requirements. Serves as liaison between the overall agency's Contracting Officer (CO) and service unit Contracting Officer Technical Representative (COTR) on problem situations encountered by the agency's contracting office in processing of procurement, timely resolves problems on the processing of new or existing procurements. Advises the OSI/TTS COTR of actions that need to be taken for procurement acceptability according to the agency's guidelines for requisition processing. Keeps informed on overall procurement workflow and processing status. Tracks procurement aging reports, suspense status, turnaround times, and deadlines to ensure timely service unit follow-up actions and minimal backlogs.
    The incumbent serves as an organization expert for OSI/TTS in formulating new or improved contracting policies and guidelines in a functional area of procurement related to information technology products and services exercising independence and judgment. Modifies policies and procedures in response to audit findings, as necessary. Provides ongoing technical advice, policy analysis and interpretations and acts as primary contract office liaison for complex contracts. Researches and identifies complex programs issues or problems impacting program initiatives. Develops annual plans for requisitions for the procurement office. Performs a wide range of duties to support contract policy implementation and contract workload analysis for the organization. Provides advice and guidance to COTR on procurement policy interpretations requisitions processes and workflow improvise for procurements, and ad hoc contract status reporting. Develops informational materials to support annual and multi-year resource plans and procurement office workload reports for planned contractual agreements. Analyzes annual contract costs and developing contract status reports in support of budgetary justifications. Keeps abreast of constant changes and innovations in government contracting; recommends and implements new procedures, as appropriate. Oversees and administers the OSI/ITS training program for project managers and other technical experts on their responsibilities and limitations under the OSI/ITS contracting process.
    Performs contract administration activities for significant, highly specialized procurements related to technology and related services acquisitions. Plans contract monitoring activities for long-term, extensive technical service contracts. Monitoring includes all types of contracts (fixed price, cost-plus-fixed-fee, cost-plus-award-fee, incentive provisions, escalation provisions, etc.) for the procurement of major systems, application licensing, hardware maintenance, new media and web services, technology support, services and peripherals. Prepares comprehensive reports and recommendations to COTRs as a result of the reviews. Monitors vendor service delivery and performance issues through vendor telephone conversations, drafting correspondence, preparing reports, processing vouchers, and scheduling meetings. Monitors contract modification and changes (scope, time, or dollars). Monitors financial status of contractual agreements including; reviewing, verifying and providing reports on invoices payment status, researching and proposing solutions for workflow problems that have arisen in payment processing. Prepares amendments to contract specifications and/or modifications to the contract, to include period of performance adjustments and administrative modifications.


    QUALIFICATIONS REQUIRED:

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    Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
    Ability to communicate in writing.
    Ability to research, analyze and interpret Federal and Library of Congress acquisition rules, regulations, policies and procedures.**
    Knowledge of Federal contracting laws, regulations, principles, policies, and procedures to develop, issue and manage contracts.**
    Ability to negotiate and monitor contracts.**
    Ability to utilize computer technology.
    Ability to apply analytical methods and techniques to gather, compile, and analyze auditing information.
    Ability to develop and administer programs.
    Ability to interact collaboratively with others.
    Ability to communicate effectively other than in writing.


    No additional requirements to those listed above.

    HOW YOU WILL BE EVALUATED:

    The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
    To preview questions please click here.


    BENEFITS:

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    Please visit our website at www.loc.gov/hr/employment/index.php and click Federal Benefits.

    OTHER INFORMATION:

    While it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade. The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-3960 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.  In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library. Are you a veteran?  Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.  Those applying for 5-point preference must submit Member Copy 4 of your DD 214.  Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.  If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.
    For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf.

    HOW TO APPLY:

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    Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position. You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps. Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress. Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions. Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements. Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement. (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement. (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation the document uploaded and click on "Finished" to be returned to USAJOBS. (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet. Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received. IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date. Step 6: Click on "Submit" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement. If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

    REQUIRED DOCUMENTS:

    Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
     

    AGENCY CONTACT INFO:

    Customer Service Center
    Phone: 202-707-5627
    Fax: 000-000-0000
    Email: JobHelp@loc.gov
    Agency Information:
    LIBRARY OF CONGRESS
    101 Independence Ave. SE
    LM-107
    Washington, DC
    20540
    US
    Fax: 000-000-0000

    WHAT TO EXPECT NEXT:

    Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.

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    Job Announcement Number:

    130129

    Control Number:

    352323700