This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Medical Records Administration Specialist

Department:Department of Defense

Agency:TRICARE Management Activity

Job Announcement Number:NCJT13662597965478D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $67,114.00 / Per Year

OPEN PERIOD:

Friday, September 27, 2013 to Thursday, October 10, 2013

SERIES & GRADE:

GS-0669-09

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Bethesda, MD United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

The Joint Task Force National Capital Region Medical (JTF CapMed) is the future of Military Medicine- a partnership in World Class Medical Healthcare. The Walter Reed National Military Medical Center, the National Intrepid Center of Excellence (NICoE), Fort Belvoir Community Hospital, Dilorenzo Clinic and the Joint Pathology Center, provide world class medical services to the nation's service members and their families.

About the Position:

The work is primarily sedentary, however, there may be some walking, standing or carrying of light items such as manuals or files. The environment involves everyday risks or discomforts which require normal safety precautions typical of an office setting. The work involves devising new or improving solutions to complex technical problems in the functional areas of chart analysis.

Who May Apply: Click here for more information.

All US Citizens and Nationals with allegiance to the United States.

KEY REQUIREMENTS

  • Moving expenses are not authorized.
  • No business travel is required
  • Incentives may be authorized.

DUTIES:

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As a Supervisory Medical Records Administration Specialist you will oversee the Chart Control section which includes the assembly and analysis of inpatient records and ambulatory procedure visit (APV) records, to ensure the records are received, complete, properly tracked and authenticated by health care providers in accordance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards, DoD Regulations, and local policy.  Assist the Supervisory Medical Records Technicians, and subordinate Medical Records Technicians on the preparation, maintenance, review, and revision of standard operating procedures. Analyze and prepare regular reports on delinquent and incomplete medical records by medical service to the Chief of the Patient Administration Department.  Establish, implement, and monitor quality assurance systems and procedures in relation to the medical records program.  Recommend methods to enhance the effectiveness of the medical record program. Plan work to be accomplished by subordinates based on employee’s capabilities. Supervisory duties include but not limited to counsel and instruct employees, interview candidates for positions in the unit, develop performance standards, and identify developmental and training needs of the staff.


QUALIFICATIONS REQUIRED:

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In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Administer the standardized chart control program for medical records; Coordinate requests for inpatient medical records that have been archived or retired;
assembles and analyzes inpatient and ambulatory procedure visit medical records and performs a wide range of personnel management duties such as hiring, appraisals, training, work distribution, and disciplinary actions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07).

Recommended certificates: Credentialed by American Health Information Management Association (AHIMA) Registered Health Information Administrator (RHIA), or Technician (RHIT).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

• Knowledge of Medical Records Archive Procedures
• Skill in Supervisory/Managerial Duties
• Skill in Data Quality Assurance
• Ability to Communicate in writing
• Ability to Communicate Orally


Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you may qualify if your education meets the definitions below:

Masters or equivalent degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.M. or JD, if related (Note: You must attach a copy of your transcripts). Major Study - hospital administration, public health administration or related fields such as business or public administration with course work in health care administration.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications (particularly positions with a positive education requirement).  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointment agency accordingly. http://www.ed.gov/admins/finaid/accred/index.html

If using education to qualify, such education must be related to the position and demonstrate the knowledge, skills and abilities necessary to do the work.

FOREIGN EDUCATION: To receive credit for education completed outside of the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Other Requirements: Click here for more information.

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period will be required.
• Direct Deposit of Pay is Required.
• Must be able to obtain and maintain a ANACI security clearance. May require to comply with Drug Abuse Testing Program requirements.
• A medical examination may be required.
• Position has a mandatory tuberculosis test requirement.
• Position has a mandatory seasonal influenza vaccination and is subject to annual seasonal influenza vaccinations.
• May require to comply with Drug Abuse Testing Program requirements
• One year supervisory probation period may be required.

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.

Basis for RatingQualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp

 


BENEFITS:

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The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described at https://help.usajobs.gov/index.php/Pay_and_Benefits.

OTHER INFORMATION:

Click here for more information. 

• Selection is subject to restrictions resulting from Department of Defense referral system for displaced emp• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

• The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants.  Annuitants reemployed in the Department of Defense receive full annuity and salary upon appointment. They are not eligible for retirement contributions or to participate in the Thrift Savings Plan, nor to a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.)

• Credit will be given for appropriate unpaid work experience.

• Salary includes applicable locality pay or Local Market Supplement.

• Bethesda, Maryland is located just northwest of our nation’s capital Washington DC. In 2009 Forbes ranked Bethesda second on its list of “America’s Most Liveable Cities.” Rich in history there are many museums and landmarks to visit throughout the city. The area commonly known as "Downtown Bethesda" is centered at the intersection of Bethesda Avenue and Woodmont Avenue. There is public transit both rail and bus at two primary locations. For more information about Bethesda go to:http://www.downtownbethesda.com/.

• All federal agencies in the National Capital Region offer qualified employees a monthly stipend as a transit or vanpool subsidy to help reduce traffic congestion and air pollution. Generally, staff members who take part must give up their parking permits to receive the subsidy. Federal (civil service) employees who use public transportation or van pools to Bethesda are entitled to a free MetroChek pass which can be used to save up to $230 per month in transit costs.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package.

Your complete application packages must include:

1. Your resume:
   •  Your resume may be submitted in any format.
   •  If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
   •  If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.
   •  For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as insufficient and you will not receive consideration for this position.

2. Your responses to the online questionnaire
3. Documents to support your eligibility category(ies)
(see Required Documents section below)


The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, October 10, 2013

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

If you upload your documents, do not fax the same documents. If you are unable to upload your documents, you may submit them by fax.  Download and complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 965478.  Fax your documents to 1-478-757-3144.

If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

1. Download the scan response form, OPM Form 1203-FX, from http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
2. View Occupational Questionnaire Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 
Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire in Section 25 of the OPM Form 1203-FX, which continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible. 
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.
________________________________________
The Department of Defense provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.


REQUIRED DOCUMENTS:

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which support your eligibility category or categories. If your eligibility category is listed below, you must provide the documents described for that category.  If your eligibility category is NOT listed below, contact the Central Resume Processing Center for assistance.  If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

Applicants Relying on Education to Qualify: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified”.

You MUST submit documents verifying your eligibility with your application package.
These documents may include, but are not limited to: for current employment verification, a SF-50 or DD3434; If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package. These documents may include, but are not limited to: for MSP claims, PCS orders and marriage certificate; for verification of Veteran Preference, DD214 (which indicates character of service) SF-15, VA Letter and/or Activation/Deactivation orders.

If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. For more information about Veteran's Preference, please click this link: http://www.opm.gov/employ/veterans/html/vetguide.asp. Please upload veteran's documents under the appropriate category


PLEASE NOTE:  Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.  Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.  These documents may be sanitized to remove such personal information before submission with the application.  Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.

AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
DDAAFF DEP CDR FOR ADMINISTRATION
8601 WISCONSIN AVE
BETHESDA, MD
20889

WHAT TO EXPECT NEXT:

If you provided an email address, you will receive email notification as soon as you submit your application.  Your responses to the online questionnaire will be used to determine your eligibility, qualifications, and quality ranking for this position.  Based on your responses, if you are determined to be ineligible or not qualified, you application will receive no further consideration.

Your responses may be compared to the documents you submit.  The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.  Please follow all instructions carefully. Errors or omissions may affect your rating.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

For questions regarding the status of your application, eligibility or qualifications determination contact the Central Resume Processing Center at USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL

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Job Announcement Number:

NCJT13662597965478D

Control Number:

352085100