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This Position Is No Longer Available

Job Title:  Supervisory Senior Advancement Program Manager (Gift Officer)
Agency:  Smithsonian Institution
Job Announcement Number:  13A-MR-298929-MPA-NMAAHC

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$105,211.00 to $136,771.00 / Per Year
Friday, September 20, 2013 to Friday, October 04, 2013
Full-Time, Permanent - Federal
1 vacancy - Washington, DC, US  View Map
The following Smithsonian Institution employees may apply:  Current Federal employees working in the National Museum of African American History and Culture with career/career-conditional status or eligibility.  


This position is located in Office of External Affairs within the National Museum of African American History and Culture (NMAAHC). The employee responsible for developing and executing strategies for engagement, presenting opportunities for giving and negotiation, and establishing and maintaining effective working relationships with high-capacity individuals, corporate executives or foundation officers.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Requires career/career-conditional status or eligibility.
  • Males born after 12/31/59 must be registered with Selective Service.
  • May be required to serve an 18-month probationary period for supervisors.


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  • Identifies high-capacity donors, provides donor analyses of giving potential and inclination and manages donor portfolios and prospect development cycle in order to secure private financial support for NMAAHC.
  • Oversees data management and tracking of donor interaction from prospect identification to solicitation using a variety of tools including data mining and wealth screening programs.
  • Supervises and/or oversees the work and training of subordinate staff members. Directs work in support of the gift officers and the campaign.
  • Assists Director of Development with setting annual fundraising goals, managing and tracking campaign process, and establishing effective working relationships with a variety of high capacity individuals and/or institutional donors.
  • Prepares correspondence and develops cultivation solicitation, and stewardship materials.


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Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-13 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as building and managing a portfolio of prospects and donors to execute programs focused on high capacity giving resulting in significant contributions levels to the Museum’s overall fundraising goal. In addition, experience supervising and directing work of subordinate staff members in support of the fundraising campaign.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Ability to identify and analyze donor capabilities and develop strategies for approaching high capacity donors, which include cultivating and managing long-term  relationships in order to  solicit major gifts.
  2. Skill in using and/or managing donor database systems, data mining, and campaign screening tools to determine gift capacity and likelihood of giving.
  3. Ability to plan and execute a full range of supervisory duties related to the assignment of work, technical training and directions, and the evaluation of subordinates.
  4. Skill in oral presentation to engage and inform donors and donor prospects and negotiate significant gifts on behalf of the Museum and preparation of reports for senior management.
  5. Skill in written communications to high capacity individuals and other potential funding sources such as corporations, foundations, and other organizations.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at for a complete description.



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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of prior federal service such as the latest SF-50, notification of Personnel Action.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


Madalyn Robinson
Phone: 202-633-6339
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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