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The Directorate for Computer and Information Sciences and Engineering (CISE) is responsible for managing a portfolio of grants and proposal competitions across all areas of computer and information science and engineering. CISE supports investigator initiated research and education activities to uphold a position of world leadership in computing, communication and information science and engineering; promote understanding of the principles and uses of advanced computing in service to society; and contribute to universal, participation in an information-based society. Research and education objectives are achieved through efforts pursued in four CISE divisions; Division of Computing and Communication Foundations; Division of Computer and Network Systems; Division of Information & Intelligence Systems and the Office of Cyberinfrastructure.
This position is that of Operations Manager in the Division of Computer and Network Systems. As the Division’s chief operations expert, the incumbent is responsible to for strategic planning with respect to Division operations and leading all business activities in the division including: human resources, budget execution and oversight, grant and contract administration, business and IT processes, and space management. Specific duties include the following:
SUPERVISION AND MANAGEMENT
Supervises and manages a workforce of 12-15 administrative team members, overseeing individual performance, providing coaching, mentoring and training, determining staff development needs, handling employee and labor relations issues, and conducting recruitment and staffing actions. Approves leave, recommends award, and engage in other similar first-level supervisory duties.
OPERATIONS MANAGEMENT AND OVERSIGHT
- Formulates, executes and monitors the AOAM budget for the Division. Conducts budgetary reporting and analysis; forecasts budgetary needs and identifies potential problems; certifies and obligates funds; and allocates funding and resources for Division projects.
- Develops the Division programmatic budget operating plan compliant with NSF policies and funding practices. Interprets reports and other budgetary data to make recommendations to senior management on out-year commitment planning and adjustments to cluster budget allocations.
- Coordinates or leads complex projects, analytical studies, and reviews related to the effectiveness and improvement of procedures, policies, or business systems including financial management, IT, or management processes and systems. Analyzes funding trends and determines funding patterns.
- Analyzes data for the Division’s annual report. Coordinates, revises and verifies the data. Analyzes data for trends with respect to and predications made for previous years.
- Develops strategies for forecasting, acquiring and allocating resources based on Division needs and partners with senior management to make decisions and implement new business processes based on new policies and procedures.
- Develops Proposal Processing Records to provide the Division Director with a visual snapshot of the clusters’ core proposal portfolio and to help understand how the clusters form such items as, final proposal decisions.
- Represents the Directorate on business committees and coordinates with other Directorates regarding business programs. Analyzes management information and administrative reporting systems, data sources, and administrative reporting requirements and develops solutions to avoid or minimize adverse impact on program operations.
- Reviews and edits MOUs with multiple agencies; addressing all areas of funding, staffing and resource management. Assists in drafting the solicitation and management plan that includes collaboration and joint review by multiple agencies.
- Serves on NSF-wide working groups, such as Administrative Management Group, to represent the interest of CISE in terms of operational and administrative procedures.
- Serves as the Division expert on NSF requirements and procedures for all administrative management functions. Assigns administrative staff to new scientific staff to assist and train on NSF systems including eJacket, PIMS, webTA, FedTraveler, FastLane and EIS.
- Manages the space for the Division. Independently makes decisions on where to locate new staff, when to configure office space for sharing, arrange for reconfiguration of space to accommodate staff requirements, and negotiates with other CISE divisions for space as necessary.