Job Title: Supervisory Management & Program Analyst GS-0343-13/14 NFJob Announcement Number: CNS-2013-0008
Agency: National Science Foundation
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Monday, September 23, 2013 to
Friday, October 18, 2013
SERIES & GRADE:
FEW vacancies -
Arlington, VA, US View Map
WHO MAY APPLY:
NSF employees on permanent competitive service appointments.
Want to diversify your experiences? Curious about other organizations within NSF? Looking for a change of pace? This may be the opportunity for you! As an NSF employee, you are our most important strength. That's why we've consistently been recognized as one of the best places to work in the federal government! Use your current skills in a new capacity to build an even brighter future for NSF, while at the same time expanding your own career horizons by contributing to new teams, taking on new responsibilities, and developing new capabilities. Take charge and reinvigorate yourself through change today!
The Directorate for Computer and Information Sciences and Engineering (CISE) is responsible for managing a portfolio of grants and proposal competitions across all areas of computer and information science and engineering. CISE supports investigator initiated research and education activities to uphold a position of world leadership in computing, communication and information science and engineering; promote understanding of the principles and uses of advanced computing in service to society; and contribute to universal, participation in an information-based society. Research and education objectives are achieved through efforts pursued in four CISE divisions; Division of Computing and Communication Foundations; Division of Computer and Network Systems; Division of Information & Intelligence Systems and the Office of Cyberinfrastructure.
- Background investigation
- Preview questions at bottom of Qualifications & Evaluations--see tab above
- US citizenship
DUTIES:Back to top
This position is that of Operations Manager in the Division of Computer and Network Systems. As the Division’s chief operations expert, the incumbent is responsible to for strategic planning with respect to Division operations and leading all business activities in the division including: human resources, budget execution and oversight, grant and contract administration, business and IT processes, and space management. Specific duties include the following:
SUPERVISION AND MANAGEMENT
Supervises and manages a workforce of 12-15 administrative team members, overseeing individual performance, providing coaching, mentoring and training, determining staff development needs, handling employee and labor relations issues, and conducting recruitment and staffing actions. Approves leave, recommends award, and engage in other similar first-level supervisory duties.
OPERATIONS MANAGEMENT AND OVERSIGHT
- Formulates, executes and monitors the AOAM budget for the Division. Conducts budgetary reporting and analysis; forecasts budgetary needs and identifies potential problems; certifies and obligates funds; and allocates funding and resources for Division projects.
- Develops the Division programmatic budget operating plan compliant with NSF policies and funding practices. Interprets reports and other budgetary data to make recommendations to senior management on out-year commitment planning and adjustments to cluster budget allocations.
- Coordinates or leads complex projects, analytical studies, and reviews related to the effectiveness and improvement of procedures, policies, or business systems including financial management, IT, or management processes and systems. Analyzes funding trends and determines funding patterns.
- Analyzes data for the Division’s annual report. Coordinates, revises and verifies the data. Analyzes data for trends with respect to and predications made for previous years.
- Develops strategies for forecasting, acquiring and allocating resources based on Division needs and partners with senior management to make decisions and implement new business processes based on new policies and procedures.
- Develops Proposal Processing Records to provide the Division Director with a visual snapshot of the clusters’ core proposal portfolio and to help understand how the clusters form such items as, final proposal decisions.
- Represents the Directorate on business committees and coordinates with other Directorates regarding business programs. Analyzes management information and administrative reporting systems, data sources, and administrative reporting requirements and develops solutions to avoid or minimize adverse impact on program operations.
- Reviews and edits MOUs with multiple agencies; addressing all areas of funding, staffing and resource management. Assists in drafting the solicitation and management plan that includes collaboration and joint review by multiple agencies.
- Serves on NSF-wide working groups, such as Administrative Management Group, to represent the interest of CISE in terms of operational and administrative procedures.
- Serves as the Division expert on NSF requirements and procedures for all administrative management functions. Assigns administrative staff to new scientific staff to assist and train on NSF systems including eJacket, PIMS, webTA, FedTraveler, FastLane and EIS.
- Manages the space for the Division. Independently makes decisions on where to locate new staff, when to configure office space for sharing, arrange for reconfiguration of space to accommodate staff requirements, and negotiates with other CISE divisions for space as necessary.
QUALIFICATIONS REQUIRED:Back to top
To qualify at the GS-13 level you must have one year of specialized experience equivalent to the GS-12 level in the Federal service. Examples of specialized experience include, planning work to be accomplished by team members, setting and adjusting short-term priorities and preparing schedules for completion of work; identifying developmental and training needs of employees; developing performance standards; working with managers to ensure that program and agency objectives are being met; projecting administrative support staff resource needs; providing input and insight into the development and implementation of new policies and procedures that affect an organization’s programs and processes.
To qualify at the GS-14 level, you must have at least one year of specialized experience equivalent to the GS-13 level in the Federal service. Examples of specialized experience include: providing technical and administrative direction and supervision to a team of employees; developing, formulating, executing, and monitoring the office budget; coordinating complex projects, analytical studies, and reviews to evaluate effectiveness and efficiency of program operations, procedures, policies, and/or business systems; and providing advice and guidance on administrative issues related to the management and control of resources or funds.
Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
You must meet eligibility and qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a non-bargaining unit position.
HOW YOU WILL BE EVALUATED:
Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
To preview questions please click here.
HOW TO APPLY:Back to top
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
There are no required documents.
WHAT TO EXPECT NEXT:
You may check the status of your application at any time on the USAJOBS website