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This Position Is No Longer Available

Job Title:  Administrative Officer
Agency:  Marine Mammal Commission
Job Announcement Number:  WA960588-TRD

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$89,033.00 to $115,742.00 / Per Year
Thursday, September 26, 2013 to Thursday, October 10, 2013
Full Time - Permanent
1 vacancy in the following location:
Bethesda, MD United StatesView Map
US Citizens and Status Candidates


 Do you want to make an impact on marine mammal conservation?


As the Administrative Officer for the Marine Mammal Commission, the incumbent plans, formulates, executes, and monitors organizational budgets. Performs budget oversight and oversees the formulations of budget estimates and justifications. Analyzes financial and budget control statements to advise management on the status of funds. Recommends approval or disapproval of funding requests.

Provides, secures, or negotiates for the resources or services needed to manage an office. Develops statements of work. Establishes and oversees procedures for the receipt, review, and follow-up on requisitions for purchases from federal and special funds. Writes and prepares a variety of personnel documents to include vacancy announcements, job analysis, crediting plans, and personnel actions. Prepares reports that respond to OMB, OPM, Department of State, EEO, GSA, and other agencies. Responds to other reporting requirements as necessary.

Visit to learn more about the exciting work of the Marine Mammal Commission.





1) All U.S. Citizens; please apply under occupational speciality 001 if you don't meet any of the criteria listed below.


2) Status Candidates - this includes current Federal employees who serve under a competitive career or career-conditional appointment in the competitive service, reinstatement eligibles (former Federal employees who served under a career appointment in the competitive service) and VEOA eligibles (veterans with preference and veterans who have been honorably discharged and substantially completed at least 3 years of continuous active duty service.  Please apply under occupational specialty 002 if you meet the criteria mentioned above; and


3) Noncompetitive and Special Hiring Authorities - this includes applicants who are eligible for noncompetitive or special appointment authorities such as: 30% or more compensably disabled veterans, Veterans' Recruitment Appointment (VRA - for positions at GS-11 and below), and persons with disabilities (Schedule A), military spouse preference, Federal employees in excepted positions covered under an interchange agreement, and other eligible special hiring authorities (such as Peace Corps, Boren Fellows, etc.). This also includes applicants who previously held, or currently hold, this position and grade with the same promotion potential as announced for this position. For more information about special hiring authorities, visit Please apply under occupational specialty 003 if you meet the criteria mentioned above.  

Documentation to verify your eligibility under Noncompetitive and Special Hiring Authorities or as a Status Candidate needs to be submitted with your application in order to be considered.


More than one vacancy may be filled through this announcement.


Full Performance Level:13


  • U.S. Citizenship is required
  • Successful completion of a background investigation is required
  • Relocation Expenses will not be paid
  • Status and Reinstatement Eligibles MUST submit a current SF-50
  • Males born after 12/3/59 must be registered with the Selective Service


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As an Administrative Officer with the Marine Mammal Commission, under the immediate supervision of the Executive Director, you will:

·       Manage the Commission’s budget, finance, procurement, travel, human resources, records, and report requirements.   

·       Interpret and assess the impact of new and revised Congressional legislation on the formulation of budgets. 

·       Analyze and consolidate budget estimates into a budget document that reflects the Commission’s balanced funding needs. 

·       Develop allocation reports and review and analyze monthly budget data to monitor and modify spending. 

·       Review and process human resource actions (recruitment, promotion, reassignment, retirement, etc.) to ensure that all case areas are properly supported and consistent with sound management principles and practices. 

·       Maintain close liaison with the servicing human resource office to ensure that actions are processed expeditiously to provide additional information and/or documentation that effects actions. 


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You must possess specialized experience equivalent to at least the GS-12 grade level in the Federal service performing duties which may include: planning, developing, and carrying out budget, human resources, supply management and program analysis programs; establishing criteria to measure and /or predict program and/or organizational goals and objectives; evaluating the productivity, effectiveness, and efficiency of program operations and/or administrative support activities; and developing and maintaining guidelines and providing advice to management. 


Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service must meet time in grade requirements (have served 52 weeks at the next lower grade in the Federal service). Some exclusions are found in 5 CFR 300.602. You must include an SF-50 (you may need to submit more than one) that supports meeting this requirement with your application package.


All qualifications and time-in-grade requirements must be met by the closing date of this announcement.




A review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.


Candidates who apply under All U.S. Citizens procedures will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category, and veterans with a service-connected disability of at least 10 percent are listed in the highest quality category. Under Category Rating, candidates will be rated and ranked into one of three categories:  

·        Highly Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position;

·        Well Qualified - applicants possessing experience that exceed the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job; and

·        Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.


Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Highly qualified candidates will be referred if all required supporting documentation has been provided.


Candidate who apply under Noncompetitive and Special Hiring Authorities procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.


All candidates will be evaluated against the following competencies:

1.     Knowledge of Contracting principles, laws and procedures sufficient to procure and/or administer contracts for a variety of specialized equipment and services and to evaluate contractor performance.

2.     Knowledge of the concepts, principles, laws and regulations that apply to budgeting for substantive administrative programs and services.

3.     Mastery knowledge of the theory and principles of management and organization to apply these in various administrative areas, such as purchasing, procurement, facilities management, safety and security, and human resources to conduct Commission business.

4.     Skill in written communications.

5.     Skill in oral communications.



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The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at



If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF-15 found at If you don’t have your DD-214, you may request it after discharge from the National Archives at

If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, 6) dated within 120 days of your separation.

If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF-15. If you don’t have your Department of Veterans Affairs letter establishing proof of disability, you may request it at or call 1-800-827-1000.

Males born after 12-31-1959 must be registered or exempt from

All qualification requirements must be met by the closing date of this announcement.


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View Occupational QuestionnaireTo apply for this position, you must provide a complete Application Package which includes:

1.      Your Résumé and other supporting documents specified in the Required Documents section below.

2.      A complete Assessment Questionnaire


A complete Application Package must be received by 11:59 PM, Eastern Time, on the closing date of TAG:Closing Date.


* To begin the process, click the Apply Online button to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other documents and complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

* It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.

* To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the job announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID WA960588-TRD. Fax your documents to 1-478-757-3144.


If you cannot apply online:

1.      Click the following link to view and print the assessment questionnaire View Occupational Questionnaire , and

2.      Print this 1203FX form to provide your response to the assessment questionnaire and

3.      Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


The following documents are required and must be received by the closing date of this announcement:


1.      Your Résumé

2.      A complete Assessment Questionnaire

3.      Other Supporting Documents (No Photos Please): USERS Edit as appropriate. 

·        Veterans Preference Documentation, if applicable.

·        College transcripts, if qualifying based on education.

·        Current or former Federal employees MUST submit a copy of their SF-50 Form which shows position title, pay plan, series, grade, tenure group, position occupied (competitive/excepted), agency, and salary. If you are applying for a higher grade, please provide the SF-50 Form(s) which demonstrates serving 52 weeks at the next lower level, or at the highest grade level achieved. If you have promotion potential in your current position, please provide proof. THERE MAY BE SITUATIONS WHERE MORE THAN ONE SF-50 IS NEEDED TO VERIFY TIME-IN-GRADE REQUIREMENTS AS WELL AS ELIGIBILITY FOR CONSIDERATION. IF YOU DO NOT SUBMIT SUFFICIENT REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

·        Documentation of your eligibility to apply as a Noncompetitive candidate or under a Special Appointing Authority, if applicable. Employees applying with an interchange agreement must provide proof of their permanent appointment. THERE MAY BE SITUATIONS WHERE MORE THAN ONE SF-50 IS NEEDED TO VERIFY ELIGIBILITY FOR CONSIDERATION. IF YOU DO NOT SUBMIT SUFFICIENT REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A NONCOMPETITIVE CANDIDATE.


If you are a displaced Federal employee within in the local commute area of this announcement, you must include ALL the following documents to receive Interagency/Career Transition Assistance Plan consideration for this vacancy:

1. Proof you are a displaced Federal employee under 5 CFR 330.702, e.g., one of the following: RIF Separation Notice; Notice of Proposed Removal for Declining a Transfer of Function; Agency certification of inability to place after termination of work-related disability compensation; OPM Notice of Termination of Disability Annuity; or certification of a Military Reserve Technician or National Guard Technician special disability retirement annuity.
2. SF-50s (Notification of Personnel Action) sufficient to show all of the following: 1) that you held career/career-conditional competitive status in your position of record; 2) the promotional potential of your position of record; and 3) the duty location of your position of record. NOTE: You may need to submit more than one SF-50.
3. Most Recent Performance Appraisal. This requirement does not apply if you qualify for ICTAP due to injury compensation or disability annuity.


Interagency/Career Transition Assistance Plan (I/CTAP): To exercise selection priority for this vacancy, displaced or surplus Federal employees must be rated well-qualified or above in accordance with the agency's merit promotion procedures on the rating criteria for this position. For further information about the I/CTAP programs, visit


Washington Services Branch
Phone: (202)606-2575
Agency Information:
Please do not send mail
Washington, DC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or mail when this process is completed (generally 4-6 weeks).

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