This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Inventory Management Specialist

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:KB-13-Dlw-961759

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$47,664.00 to $61,959.00 / Per Year


Monday, September 23, 2013 to Wednesday, September 25, 2013




Full Time - Permanent


1 vacancy in the following location:
Indianapolis, IN United StatesView Map


United States Citizens


Vacancy ID: 961759 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to


  • You must be a U.S. citizen to apply for this job.
  • You will be subject to a background/suitability investigation.


Back to top

Location: This position is located in the Prosthetic Treatment Service at the Richard L. Roudebush Veterans Administration Medical Center (VAMC) in Indianapolis, IN.

Major duties and responsibilities

The incumbent is responsible for procurement, planning, and developing the supply system, programs, and services. In addition they will develop, adapt, and interpret operating methods/procedures. This position requires an intricate knowledge of programs, and the needs and operations of the organizations served. This position will report to the Prosthetic and Sensory Aids Service Chief. Duties include, but are not limited to the following:

·          Ensures expeditious and accurate acquisition/maintenance of prosthetic items for the Indianapolis VA Medical Center, including three Community Based Outpatient Centers (CBOC's) and an off-site outpatient primary care service, according to just in time ordering practices;

·          Maintains accurate records of all prosthetic stock throughout the hospital and CBOC's, replacing and forecasting departmental and veteran needs as appropriate;

·          Plans and forecasts inventory needs under changing technological or program requirements;

·          Manages and utilizes government-owned property under changing program requirements;

·          Identifies and describes difficult technical items within a cataloging system;

·          Handles complex inventory problems (deviations in the Prosthetics Inventory Package (PIP) and Generic Inventory Package (GIP) in accordance with instruction, policies, mandated guidelines, and directives:

·          Follows the VA Inventory Management handbook, provide certified quarterly wall-to-wall physical inventory counts, monthly spot inspections, and maintain appropriate inventory files;

·          Utilizes the analytical analysis of supply data to plan, develop, and implement inventory systems, ensuring the sound fiscal practices of Veterans Health Administration (VHA);

·          Develops policies and adjusts supply practices to meet the changing needs of the veterans and prescribing medical professionals.

Work Schedule: Monday – Friday 8:00am – 4:30pm




Back to top


Possess specialized experience directly related to this position, which has equipped you with the particular knowledge, skills, and abilities to successfully perform the assigned duties. When answering the questionnaire, remember that your experience and/or education is subject to verification by investigation. You must show this experience in your resume/application, you may be asked to provide specific examples or documentation of experience or response by a practical demonstration of your claimed ability to perform a task. 

One (1) full year of specialized experience equivalent to at least the next lower grade level in the Federal service. Specialized experience includes: planning and forecasting inventory needs under changing technological or program requirements; developing policies and adjusting supply practices to meet the changing needs of an organization/company; formulating procedures to lead the inventory process for quarterly inventories; conducting investigations to determine causes of inventory discrepancies by checking all property records (e.g.. purchase orders, surveys, transfers, and other available sources); and compiling information necessary for consideration in survey actions relating to loss, damage, or destruction of property.



Possess at least two full years of progressively higher level graduate education leading to a master's degree or masters or equivalent graduate degree or LL.B. or J.D., if related or Ph.D. or equivalent doctoral degree, such education must demonstrate the knowledge, skills and abilities necessary to do the work of this position.   This education must have been obtained in an accredited college or university. (COPY OF TRANSCRIPT(S) REQUIRED - If you do not supply a copy of your transcript(s), your application package may not be processed.) 



You must possess equivalent combinations of graduate education and specialized experience as described above to meet the total qualification requirements for this position. (COPY OF TRANSCRIPT(S) REQUIRED - If you do not supply a copy of your transcript(s), your application package may not be processed.) 

A full year of work is considered to be 35-40 hours of work per week.   Part-time experience will be credited on the basis of time actually spent in appropriate activities.   Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics as part of the assessment questionnaire for this position (Narrative Responses are Not Required):

·          Skill in forecasting inventory needs.

·          Ability handling complex inventory problems.

·          Knowledge of inventory management.

·          Ability to utilize analytical supply data analysis.


The work does require physical exertion such as long periods of standing, recurring bending, crouching, lifting, stooping, stretching, and reaching. This is done during daily inventory accounting. You may require a special safety back support during heavy lifting when working around moving warehouse equipment and inventory. The work environment involves the exposure to patient surgeries or sterile work areas. Times may arise when you may need to wear protective clothing or gear such as mask, gown, and gloves if needed to exchange certain medical devices.   You will be required to travel from your primary station of employment, Richard L. Roudebush VAMC, to three CBOC's, an off-site outpatient primary care service, and vendor warehouses. The primary station of employment is comprised of stock rooms throughout the Richard L. Roudebush VAMC, including non-prosthetic services for which prosthetic items arc purchased.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to and required documentation with your application materials. For more information on Veterans' Preference, please visit



Applicants will be ranked based on four quality groups, as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.


Back to top

VA offers a comprehensive benefits package.  This link provides an overview of the benefits currently offered:

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at  IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the Human Resources office at the facility where this position is located at (317)988-2713.



Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at  

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period. 


Back to top
To apply for this position, you must provide a complete application (See "Required Documents" section below).  The complete Application package must be submitted by 11:59 PM (EST) on Wednesday, September 25, 2013.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (, select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page using the following Vacancy ID: 961759.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


The following documents are required:

  1. Resume
  2. Responses to the Occupational Questionnaire
  3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), ICTAP/CTAP documentation (for well-qualified, displaced Federal employees), or documentation to support Veterans Preference claims.  You will not be contacted for additional information.


VHA Nationwide DEU
Phone: (501)918-3300
Agency Information:
VHA DEU Indianapolis
Thank You, AR


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

Back to top
Print Preview

Job Announcement Number:


Control Number: