This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:SUPPLY SYSTEMS ANALYST

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:IL-13-235

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$57,408.00 to $74,628.00 / Per Year

OPEN PERIOD:

Thursday, September 19, 2013 to Wednesday, October 09, 2013

SERIES & GRADE:

GS-2003-11

POSITION INFORMATION:

Full Time - Excepted Service Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Springfield, IL United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

The National Guard is the oldest component of the Armed Forces of the United States and one of the nation's longest-enduring institutions. Since the earliest American colonial days, citizens have joined together for collective defense.  We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your State and your community!

ILLINOIS NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Illinois National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Illinois National Guard must be eligible for immediate membership and employment in the Illinois National Guard.

Duty Location: USPFO, Springfield, IL

Selecting Official: MAJ Kevin Little, 217-761-3534

Areas of Consideration: This position is announced statewide for those persons holding or eligible to acquire membership in the IL ARNG in an available military position in an Officer, Warrant Officer, Enlisted grade which is compatible with this technician position.

Military Requirements: Selected Candidates will be required to be in a compatible military assignment prior to the effective date of placement.

Compatible Military Assignments: Officer: 01A, 88A, 90A, 91A, 92A - May not exceed the rank of MAJ

                                                 Warrant Officer BR: 91; 011A, 882A, 890A, 913A, 914A, 915E, 920A, 920B, 922A, 923A

                                                 Enlisted: 25B, 36B, 51C, 88M, 88N, 89A, 89B, 92A, 92F, 92Y

KEY REQUIREMENTS

  • Must be willing to become a member of the National Guard.
  • Must be a U.S. Citizen.
  • Completed NGIL Form 73 required, see How to Apply, Required Documents
  • Secret Security Clearance Required

DUTIES:

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-- Reviews, analyzes, and interprets logistical directives and procedural instructions, to include internal controls from higher authority, and recommends local policy and procedures for the Division.  Recommends substantial changes in technical, operational, and clerical procedures as appropriate.  Performs extensive research, comprehensive analysis, and applies sound judgment in recommending resolution to major logistical problems, changing local policy, or assigning responsibility for projects to subordinate branches.  Coordinates the activities of the Division with other functional area managers to correct problems, evaluate readiness, or perform complex logistical studies.

 

-- Reviews results of property book validations, and external evaluations to determine systemic problems.  Develops and recommends corrective action to systemic problems.  Coordinates with the National Inventory Control Points (NICP), National Guard Bureau (NGB), Department of the Army (DA), Department of Defense (DOD), etc., to ensure effective and efficient support to the State.

 

-- Provides functional analysis of automated support requirements.  Investigates and analyzes a variety of supply problems, questions, or conditions related to fielded automated logistic systems.  Recommends Engineering Change Proposals (ECPs) to modify, change, or enhance applicable logistics programs in Standard Army Management Information Systems (STAMIS).  Participates in ensuring automated logistical systems adequately support logistical functional requirements to manage the supply support activity.  Provides functional requirements to the Director of Information Management (DOIM).

 

-- Incumbent is responsible for coordination, implementation, and evaluation of the Division’s responsibilities in the Army’s Management Control Program, to include internally supplemented controls.  Keeps supervisor advised on current status of management control issues within the Division.  Provides recommendations on material weaknesses corrections.

 

-- Assists subordinate branches within the Division in establishing local procedures.  Reviews logistical reports and recommends action to ensure overall effectiveness.  Advises on available sources of personnel, funds, and facilities for the operation of the Supply and Services Division.  Analyzes logistical functions for potential improvement and recommends action to correct deficiencies.  Monitors follow-up action on audits, evaluations, and inspection reports. 

 

-- Evaluates the effect of new supply and services programs on funding requirements and develops or participates in the development of justification for budget submission/modification.  Assists in the preparation of the State Operating Budget SOB) and financial programs in the Division.  Reviews all funding documents such as MIPRs, MILSTRIP, etc., to determine adequacy of program support.  Coordinates with Division program managers on funding allocation and expenditures.  Reviews and analyzes unliquidated obligations and funding reservations.  Analyzes financial reports for abnormal conditions or trends.  Develops recommendations for corrective action.

 

-- In conjunction with customer assistance, incumbent acts as a focal point of contact for systemic logistical issues within the Supply and Services Division and between the Supply and Services Division and customers.  Incumbent resolves all issues and keeps the Supervisor informed.

 

-- Responsible for the work of assigned personnel.  Performs the supervisory and managerial responsibilities. Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability. Defines and interprets governing policies, procedures and regulations. Provides financial advice and renders decisions on major problems. Reviews operating procedures and policies with respect to the desired performance objectives of management. Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions. Develops or directs the development of new or changed internal operating procedures and instructions.. Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings. Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepares schedules for completion of work. Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees. Advises, counsels or instructs the employees on both work and administrative matters. Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions. Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager. Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases.  Identifies developmental and training needs of employees, providing for or arranging for needed development and training. Finds ways to improve production and increase the quality of the work directed and also develops performance measures.


QUALIFICATIONS REQUIRED:

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GENERAL EXPERIENCE:  Experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field.  Experience using computer and automation systems.

 

SPECIALIZED EXPERIENCE:  GS-11 level:  Must possess 36 months: Experience in managing the function of the work to be performed.  Experience which includes leading, directing and assigning work of personnel.  Experience, education, or training supervising and/or managing supply personnel and a variety of supply functions.  Knowledge on the entire inventory management supply system.  Experience coordinating with other organizations on complex and controversial supply issues.  Experience providing advice and guidance on supply regulations to upper levels of management regarding supply functions. 

 

 SUBSTITUTION OF EDUCATION: High school graduate or the equivalent may be substituted for three months of specialized experience. Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e., 36 weeks or substantially full-time study or 30 semester hours or the equivalent.) for 12 months of the required experience. For experience required in excess of 24 months, education in schools above the high schools level may be substituted at the rate of one academic year of education for six months of experience. School above high schools level means an educational institution (e.g., a business or commercial school or college, a secretarial school, a junior college or a college or university.) for which high school graduation or the equivalent is a prerequisite and in which an applicant successfully completed study which was not primarily limited to courses in word processing and keyboarding or both. Substantially full-time study in the case of business and commercial schools is the equivalent of at least 20 classroom hours of instruction per week. One academic year consists of approximately 36 weeks of substantially full-time study or 30 semester hours or 45 quarter hours.   TWELVE MONTH OF THE EXPERIENCE LISTED ABOVE MUST BE EQUIVALENT TO GS-09 LEVEL.

 

Military Requirements Military skill set is determined by MOS requirements.  Upon selection, individuals must be assigned to a compatible military MOS in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the MOS. 

 

*Other Requirements For positions requiring the operation of motor vehicles, candidates must have a valid state driver’s license for the state in which they live or are principally employed.


 

Participation in direct deposit is mandatory.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


BENEFITS:

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PAYMENT OF CHANGE OF STATION (PCS) COSTS:  PCS at Government expense may be authorized only in accordance with the PCS policy set forth by The Adjutant General of Illinois.

The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees.

This link provides and overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits



OTHER INFORMATION:

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Please do not send/fax/courier/email any applications or resumes to the  National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.

3. PRIORITY CONSIDERATION:  Candidates who believe they are entitled to priority consideration for repromotion or reemployment should forward a description of the circumstances with their applications.  Consideration of qualified candidates eligible for priority consideration will precede efforts to fill the position by normal competition.



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.
 
The complete application package must be submitted by 11:59 PM (EST) on Wednesday, October 09, 2013 to receive consideration.
 To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
 Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
 To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
 To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

 

 

 

All applicants are required to submit the following supporting document type(s):
   ·Other (NGIL Form 73)
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·Transcript

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

 NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.
 
If you completed the occupational questionnaire online and are unable to upload supporting document(s):
 1.To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is 963063.
2.Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Wednesday, October 09, 2013. to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.
 
To complete the occupational questionnaire and submit via fax:
1.Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
 2.Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.
 3.Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
 

 



REQUIRED DOCUMENTS:

For this job announcement the following documents are required:

  • Current Resume or OF 612.  (When using either documentation, be sure to list your duties and responsibilities as they relate to the specialized experience as listed above.)
  • Completed NGIL 73 (Be sure list all AFSC’s or MOS’s held during your military career)
  • Transcripts (If using education to substitute for experience, you must submit  transcripts.)

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

DOCUMENTS THAT CANNOT BE ACCEPTED:  Photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.

AGENCY CONTACT INFO:

Kevin G. Little
Phone: (217)761-3534
Email: KEVIN.G.LITTLE.MIL@MAIL.MIL
Agency Information:
USPFO for IL
1301 N MacArthur Blvd
Springfield, IL
62702

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or  interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number

Vacancy Identification Number

963063


1. Title of Job

SUPPLY SYSTEMS ANALYST
2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

11

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Supv Supply Systems Analyst

21. Geographic Availability

178220167 Springfield, IL

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Are you currently a member of the Illinois National Guard?

A. Yes.
B. No.

2. If you are a member of the Illinois National Guard, are you currently a technician?  Please select the description below which best describes your status.  

A. I am currently a Permanent Federal Technician with the Illinois National Guard.
B. I am currently an Indefinite Federal Technician with the Illinois National Guard.
C. I am currently a Temporary Federal Technician with the Illinois National Guard.
D. I am a current traditional Military (M-Day) member of the Illinois National Guard.
E. Not a current member.

3. If you are not a member of the Illinois National Guard, are you willing to become a member?  If yes, contact the Recruiting Command at 1-800-GO GUARD, or www.1800goguard.com to see if you are eligible for enlistment.

A. Yes.
B. No.
C. Not Applicable, I am a current member.

4.

Do you possess the experience, education, or training which has provided you with a general knowledge of one or more aspects of the supply field, experience using computer and automation systems?

A. Yes.
B. No.

5. Do you possess 36 months experience,education, or training supervising and/or managing supply personnel and a variety of supply functions; knowledge on the entire inventory management supply system; experience coordinating with other organizations on complex and controversial supply issues; experience providing advice and guidance on supply regulations to upper levels of management regarding supply functions?  TWELVE MONTHS OF THE EXPERIENCE LISTED ABOVE MUST BE EQUIVALENT TO GS-09 LEVEL.

A. Yes.
B. No.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Darken the oval corresponding to that statement in Section 25 of the Qualifications and Availability Form C. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

6. Ability to develop plans, programs, and policies related to supply programs. 

7. Ability to interpret and explain supply regulations and procedures. 

8. Knowledge of administrative, regulatory requirements related to conducting surveys and studies. 

9. Skill in determining supply costs, planning and budgeting, and evaluating supply management performance.


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Job Announcement Number:

IL-13-235

Control Number:

351785800