This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA), GS-0318-09/10 MP

Agency:National Science Foundation

Job Announcement Number:OIIA-2013-0005

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $73,917.00 / Per Year

OPEN PERIOD:

Tuesday, September 17, 2013 to Thursday, September 26, 2013

SERIES & GRADE:

GS-0318-09/10

POSITION INFORMATION:

Full Time. - Permanent.

PROMOTION POTENTIAL:

10

DUTY LOCATIONS:

FEW vacancies - Arlington, VA, USView Map

WHO MAY APPLY:

Current & former Federal employees with competitive status gained through permanent Federal competitive service OR individuals with eligibility for noncompetitive special appointing authority OR veterans eligible under the Veterans Employment Opportunities Act.

JOB SUMMARY:

Are you looking for a job where you can make a difference? Interested in working in a dynamic, small-agency environment? At NSF, every member of the team contributes to success! That's just one of the reasons why NSF, conveniently located in the heart of Ballston, is one of the best places to work in the federal government. Due to its relatively small number of employees, NSF has a unique feeling of collegiality. It is not uncommon to hear colleagues discuss a wide variety of subjects from our newest work-life initiatives to the latest scientific, engineering, and education developments.

At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you're seeking variety and challenge in a collegial atmosphere, look no further than NSF! More about NSF.
The Office of International and Integrative Activities (IIA) works across disciplinary and geographic boundaries to lead and coordinate strategic programs and opportunities that: advance research excellence and innovation; develop human and infrastructure capacity critical to the U.S. science and engineering enterprise; and promote global engagement of scientists and engineers at all career stages.
 

KEY REQUIREMENTS

  • Background investigation.
  • US citizenship.
  • Preview questions at bottom of Qualifications & Evaluations--see tab above.
  • Selective Service registration required for male applicants, unless exempt.

DUTIES:

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The incumbent serves as a principal member of IIA’s administrative team, serves as the Office Head’s assistant, and serves as the IIA administrative focal point for external organizations. As the secretary, the incumbent provides a variety of administrative, management, facilitative and advisory services in the furtherance of the Office’s cross-Foundation activities. Specifically, you will:
•Serve as Liaison to the Office of the NSF Director in arranging frequent meetings for the IIA Head, NSF Director, and Deputy Director with high level visitors.
•Prepare briefing materials for meetings.
•Coordinate communications and outreach activities on behalf of the Office Head.
•Establish and maintain effective working relationships to exchange information and coordinate activities with all levels of management and staff within the Foundation, within the scientific community, and with other government agencies.
•Maintain contact with other NSF offices and directorates, other Federal agencies, and scientific and academic institutions.
•Coordinate joint activities and secure information and materials relevant to or of interest to IIA.
•Convey instructions or views of the Office Head as instructed.
•Function as personal liaison for the Office Head with peers and higher level staff in the offices of the IIA Director, NSF Director, the NSB, the Assistant Directors, the General Counsel, and other offices.
•Directly support the Office Head and senior staff on office administrative, logistical, and management issues; serves as a member of the IIA Office Management Team.
•Coordinate and provide support activities for the Office and advises senior personnel on Office, directorate and agency level requirements. Ensures that the practices and procedures used are consistent with those established by the Office Head.
•Exercise exclusive control over the Office Head’s appointments, with complete authority for commitments of time, negotiating times with other staffs.
•Screen all calls and visitors, answering most questions and completing most business involving established policy or routing matters without referring people to the Office Head.
•Establish and install office procedures and practices and recommends changes to procedures impacting relationships internal and external to the Foundation.
•Train support personnel in administrative support processes including telephone etiquette, correspondence procedures, and travel and training processing.
•Ensure that files and other official records are properly maintained.
•Arrange official travel for the IIA Office Head and other office personnel, and completes expense reports and other documentation required before and after the trip.
•Provide administrative and logistical support for IIA's external committees, such as the Committee of Visitors (COV).
•Receive and read all incoming correspondence directed to the Office Head, and initiate actions necessary for proper disposition.
•Maintain controls on incoming correspondence and action documents, and track deadlines; maintain a log of pending items, notifies staff of deadlines.
•Perform other duties assigned by the Office Head such as time keeping, maintaining custody of programmatic material, assisting other office personnel during the absence of clerical staff, and performing some of the duties of the Administrative Manager during vacations or other absences.
 


QUALIFICATIONS REQUIRED:

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To qualify at the GS-9 level, you must possess at least one year of specialized experience equivalent to the GS-08 level in the Federal Service. Examples of specialized experience may include: Developing materials for public speaking engagements and responding to various inquiries and administrative issues; using software packages to prepare spreadsheets, databases, and charts; developing and maintaining filing systems; reviewing correspondence and documents to ensure proper format and grammar. AND The ability to type at least 40 words per minute with no more than 3 errors.
To qualify for the GS-10, you must possess one year of specialized experience equivalent to the GS-9 level in the Federal service. Examples of specialized experience may include: serving as an office manager; recommending changes in administrative policies; establishing office practices and procedures to meet new situations.  AND The ability to type at least 40 words per minute with no more than 3 errors.


Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

HOW YOU WILL BE EVALUATED:

Ratings will be assigned based on your responses to the occupational questionnaire.  In some cases, additional assessment processes may be used.

Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.

To preview questions please click here.


BENEFITS:

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A GREAT LOCATION!  The National Science Foundation is conveniently located one block from the Ballston Metro Station, a few blocks from Routes 66 and 50, and about three miles from downtown Washington.  Employees may rent parking spaces in the building garage.  There are many shops and restaurants within easy walking distance.  Employees receive the Federal benefits package and NSF offers:

    Pre-tax parking
    Public transportation subsidy
    Child Development Center on site
    Child care subsidy
    Flexible working hours
    Telecommuting
    Physical Fitness Facility on site
    NSF Federal Credit Union on site
    Health Services Unit on site
    Employee Assistance Program


OTHER INFORMATION:

Relocation expenses will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.  Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.This announcement may be used to fill like positions in other organizations within the National Science Foundation.This announcement may be used to fill like positions in other organizations within the National Science Foundation.

HOW TO APPLY:

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Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

REQUIRED DOCUMENTS:

NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED.  THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.

If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.

If you are not an NSF employee as described above, but you are eligible under merit promotion, under a noncompetitive special appointing authority, under an interchange agreement, or
similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:

1. Notification of Personnel Action (SF-50) or comparable federal agency form if you are a current or former permanent federal civil service employee.
2. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.
3. Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
4. Other – Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.

If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) you must submit documentation provided by your current or former employing agency verifying your eligibility for that program.

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.  If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).

AGENCY CONTACT INFO:

Bonnie Beavers
Phone: 703-292-8319
Fax: 703-292-7478
TDD: 703-292-8044
Email: bbeavers@nsf.gov
Agency Information:
NATIONAL SCIENCE FOUNDATION
4201 Wilson Blvd.
Rm 315
Arlington, VA
22230
US
Fax: 703-292-7478

WHAT TO EXPECT NEXT:

You may check the status of your application at any time on the USAJOBS website.

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Job Announcement Number:

OIIA-2013-0005

Control Number:

351749400