Job Title: Secretary (Office Automation)Job Announcement Number: OIG-13-MP-0040
Department: Department Of Energy
Agency: Department of Energy
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Monday, September 16, 2013 to
Friday, September 20, 2013
SERIES & GRADE:
WHO MAY APPLY:
- Current Federal employee with competitive status
- Former Federal employees with reinstatement eligibility
- CTAP/ICTAP eligibles
- Veterans with VEOA eligibility
- Those eligible under an OPM interchange agreement or special appointing authority
The Department of Energy's (DOE) Office of Inspector General (OIG) is currently looking for a Secretary in our Washington, DC office. Join our professional team of criminal investigators in an administrative support capacity and help support DOE's mission.
DOE is the Nation's top sponsor of research and development (R&D) and has won more Nobel Prizes and R&D awards than any private sector organization and twice as many as all other Federal agencies combined. DOE has operating nuclear facilities, science laboratories, power marketing administrations, and environmental clean-up sites in 35 states, and is responsible for many accomplishments in fields including alternate fuels vehicles, biological and environmental research, energy efficiency, nuclear security and non-proliferation, clean power technologies, medical technologies, gene research, and computers and microelectronics.
The OIG offers potential for advancement, excellent benefits, and numerous training opportunities. We are located in 13 states throughout the U.S. Please visit our website at http://www.ig.energy.gov.
- You must be a United States Citizen.
- Permanent Change of Station (PCS) expenses will not be paid.
- Successful completion of a background and security investigation.
- This is a drug testing desigated position.
- Males born after 12-31-59 must be registered for Selective Service.
- A minimum typing speed of 40 words per minute is required.
DUTIES:Back to top
As a Secretary (Office Automation) with the DOE Office of Inspector General, you would be responsible for:
1. Preparing and processing correspondence.
2. Maintaining files and records.
3. Disseminating information.
4. Compiling and summarizing material.
5. Reviewing and completing various reports.
6. Receiving telephone calls and visitors, maintaining a complete calendar, independently scheduling appointments, meetings, and conferences, making travel arrangements, and ensuring smooth operation of the office.
QUALIFICATIONS REQUIRED:Back to top
You may qualify for this position based on specialized experience. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position being filled. To qualify for the GS-6 grade level, you must possess one (1) year of specialized experience equivalent to at least the GS-5 grade level. Examples of specialized experience include:
1. Experience organizing the flow of clerical processes in an office.
2. Making arrangements for such things as travel, meetings, briefings, and conferences
3. Composing correspondence, meeting deadlines, and prioritizing work; establishing systems for work to be performed timely; preparing reports; and communicating orally with staff and the public.
You must self-certify your proficiency in typing a minimum speed of 40 words per minute. The successful candidate for this position will possess the following KSAs/competencies: (Applicants need not prepare written responses to these KSAs, unless asked in the online application.) 1. Knowledge of grammar, spelling, punctuation, and required formats to communicate in writing. 2. Ability to communicate orally. 3. Skill in the use of automated equipment to complete clerical and administrative support functions. 4. Ability to independently coordinate and prioritize various clerical and administrative projects to meet deadlines. 5. Ability to control and track incoming correspondence and actions. For further information on qualification requirements for this position, please visit http://www.opm.gov/qualifications.
For this position, education cannot be substituted for experience.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of the announcement in order to be considered.
Appointment to this position may be subject to successful completion of a 1-year probationary period.
This position requires a security clearance and is subject to drug testing. The selectee must test negative prior to being appointed to this position and will be subject to random testing thereafter. Failure to pass subsequent tests could result in disciplinary action, up to and including removal from the Federal service.
HOW YOU WILL BE EVALUATED:
You will be evaluated based upon the experience reflected in your resume and your responses to the online application questions. You will receive a numerical rating based on your responses to the online application questions. These responses must be substantiated by your online resume. Applicants who do not respond to the mandatory application questions will be rated ineligible for this position.
To preview questions please click here.
HOW TO APPLY:Back to top
To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference. Steps to submit a complete application:
- You must have a USAJOBS account and be logged in.
- You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using theResume Builder).
- Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
- You must respond to all applicant assessment questions, carefully following all instructions provided.
- You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
- IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. NEED HELP?
- If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
- If you are having trouble with USAJOBS (searching for jobs, account profile issues, or Resume Builder help, please visit theUSAJOBS Resource Center or e-mail USAJOBS3.firstname.lastname@example.org.
- If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.
- ALL APPLICANTS: Resume supporting your specialized experience and responses to the online questionnaire.
- Applicants using education to qualify (if applicable):Documentation verifying your Current/former Federal employees: Most recent Standard Form 50 (SF). To properly verify status eligibility, your SF-50 must show series, grade, and position type occupied.
- Displaced Federal employees: ICTAP/CTAP documentation.
- Veterans: veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
- Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
WHAT TO EXPECT NEXT:
After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via e-mail by changing the notification settings in your USAJOBS profile. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job-this will ensure we are able to contact you as quickly as possible.