This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Tumor Registry)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:JB-1533-961786-LO

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$30,672.00 to $61,195.00 / Per Year


Tuesday, September 17, 2013 to Thursday, September 26, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location:
Chicago, IL United StatesView Map


United States Citizens


OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Vacancy Identification Number (VIN): 961786



FPL and Below - NOTE:  The full performance level of this vacancy is GS-8 . The actual grade at which an applicant may be selected for this vacancy is in the range of GS-4 to GS-8. The Professional Standards Board (a peer-review group) will review the selected candidate's education and experience and recommend the grade and step at which the candidate will be placed. The salary is based on the grade and step approved for the selected candidate.]

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.


VA encourages persons with disabilities to apply. The Health related positions in VA are covered by Title 38, and are not coverd by the Schedule A excepted appointment authority.


  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required


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The incumbent serves as an expert tumor registrar in a large complex VA Medical Center with a medical/surgical oncology program with a number of ongoing clinical oncology trials.  The work of the position supports the care and treatment given to patients with malignant conditions.  The incumbent abstracts, codes, and maintains registry records, develops and monitors tumor registry quality assurance programs, and conducts related special studies. 


Work Schedule:   (for example, 1st Shift 8:00 am to 4:30 pm)  
Relocation Expenses: Relocation expenses are not authorized for this position.


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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.


· U.S. citizenship.  

~EXPERIENCE: posses two years of experience that demonstrates the ability to performthe work, or provide familiarity with the work. Six months of the required 2years of experience must have provided the knowledge, skills, abilities, andother characteristics (KSAs) needed to perform MRT work.

~EDUCATION: successfully completed an associate's degree with a major field ofstudy in medical record technology/health information technology which wasaccredited by the American Health Information Management Association (AHIMA) atthe time the program was completed. (Transcripts required)

~COMBINING EDUCATION AND EXPERIENCE(Transcripts Required):  possess a combination of specialized experienceand successfully completed education. The following education/trainingsubstitutions are required to qualify for this position based upon combiningeducation and experience: Successful completion of an associate's degree in afield of study other than medical records/health information will substitutefor 18 months of the required experience; Successful completion of a course formedical technicians, hospital corpsmen, medical service specialists, orhospital training, obtained in a training program given by the Armed Forces or theU.S. Maritime Service under close medical and professional supervision, may besubstituted on a month-for-month basis for up to 1 year of experience;Successful completion of a post-high school course of study in medical recordtechnology, which included courses in anatomy, physiology, and medical recordtechniques and procedures, may substitute on a month-for-month basis for up to1 year of experience; Successful completion of post-high school courses formedical administrative personnel, obtained in a closely supervised trainingprogram given by the Armed Forces, may be substituted for experience on amonth-for-month basis for up to 6 months provided the training program includedcourses in anatomy, physiology, and medical record techniques and procedures.





SPECIALIZED EXPERIENCE FOR GS-8 LEVEL:   positions maintain clinical registries and work to meet the standards of regulatory and accrediting agencies related to approved cancer and/or other programs requiring registries. Certification is offered by the National Cancer Registrars Association as a Certified Tumor Registrar (CTR). Certification is highly desired. 

KNOWLEDGE, SKILLS, AND ABILITIES: In addition can demonstrate the following KSAs:

KSA 1: Knowledge of chronic disease registration/data basing and specific cancer registration.

KSA 2: Advanced knowledge of medical terminology, staging of cancer, and requirements of external approving organizations;

KSA 3: Knowledge of the design, conduct, and interpretation of case ascertainment, re-abstracting, and quality assurance studies;

KSA 4: Knowledge of cancer committee processes and procedures in order to improve patient care and to verify compliance;

KSA 5: Ability to serve as subject matter expert on cancer program issues for the medical center and Veterans Integrated Service Network (VISN) administration as tasked; and

KSA 6: Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion.


IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE . If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

References: VA Handbook 5005 at and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at .

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:  When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s ) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit .


Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at .

Receiving Service Credit for Earning Annual (Vacation) Leave :  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.  Such credit must be requested and approved prior to the appointment date and is not guaranteed.


Placement Policy:   The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status. 


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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850C IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( ) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.   Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.     Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.

2.     Print this 1203FX form to provide your response to the occupational questionnaire: .

3.     Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.     Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.     Complete this cover page using the following Vacancy ID: 961786.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.     Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, September 26, 2013.


To be considered for this position you must provide a complete application package which includes:

· CV or Resume - include: contact information; descriptions of jobs, including name and address of employer, job title, beginning and ending date (month/year) of employment, average hours worked per week, and supervisor's name and phone number; education, including name and location of college, dates attended, and type and date of degree earned; and other information, such as licenses, certificates, etc. Descriptions of duties must sufficiently detail the level of the experience. If the position is (was) with the Federal government, either military or civilian, state series and grade or pay grade (rank) and date of last promotion.

· VA Form 10-2850c - Application for Associated Health Occupations (Available at ) (required).

· Transcripts (required)

· Responses to the Occupational Questionnaire View Occupational Questionnaire (required)

· Optional Form 306 - Declaration for Federal Employment (Available at ).  This is a required form and must be submitted with your application.

· If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at ).  

· If currently employed in the federal system, include latest SF-50 - Notification of Personnel Action. (required).

APPLICANTS PLEASE NOTE:   The selecting official for this position is not allowed access to your electronic OPF which is why it is required for you to submit a thorough and complete resume to include all of your relevant work information (i.e. starting and ending dates of employment, hours worked, duties, etc).  The resume you provide through this application process is forwarded to the selecting official.  It is highly recommended that you use the resume builder in USA JOBS as it contains all of the information we need to determine whether or not you are qualified for this position.  Failure to provide a resume and all the documents requested in the announcement may render you not qualified for the position you are applying for.    

* INCOMPLETE APPLICATIONS WILL receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software or fax transmissions, etc.

Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position.

NOTICE: Eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligible must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.


Carlos Soria
Phone: (312)569-8387x58549
Agency Information:
VISN 12 Great Lakes Human Resources
Honey Creek Three
135 S 84th St Room 175
Milwaukee, WI


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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