This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department Of Justice

Agency:Offices, Boards and Divisions

Job Announcement Number:13-Tax-02 - DEU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$46,745.00 to $60,765.00 / Per Year

OPEN PERIOD:

Friday, September 20, 2013 to Monday, September 30, 2013

SERIES & GRADE:

GS-0318-08

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Are you interested in a rewarding and challenging career?  Join one of the best places to work in government - the Tax Division of the U.S. Department of Justice.  The Department of Justice ranked 8th among cabinet-level agencies and the Tax Division ranked 17th among 282 sub-agencies surveyed by the Partnership for Public Service for its 2012 “Best Places to Work.”

The Tax Division has approximately 350 attorneys dedicated to enforcing the nation’s tax laws. Working closely with the nation’s 94 U.S. Attorney’s Offices, Tax Division attorneys are responsible for most affirmative and defensive civil litigation arising under the internal revenue laws in federal district, bankruptcy, and appellate courts, and in state courts, and for handling or supervising most federal criminal tax prosecutions. For more information about TAX, visit http://www.justice.gov/tax/about_us.htm .

The Tax Division is seeking a highly-qualified Secretary to provide administrative support to the Criminal Appeals and Tax Enforcement Policy Section (CATEPS) of the Tax Division.

This position offers a great opportunity to contribute to the development and implementation of tax administration and enforcement.

This position offers career mobility opportunities to qualified Department of Justice Legal Division/Office of Solicitor General employees, who are encouraged to apply.

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • You must successfully complete a background investigation if applicable.
  • Selective Service Registration is required, as applicable.
  • Relocation expenses will not be authorized.

DUTIES:

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The secretary for the Criminal Appeals and Tax Enforcement Section provides administrative and clerical support to the attorneys and staff of the office. Typical work assignments include:

  • Receiving and screening telephone calls. 
  • Maintaining and scheduling the conference room calendar.
  • Preparing and processing time and attendance records.
  • Preparing and maintaining the Section's office files.
  • Entering data into the case management system.
  • Ordering and maintaining office supplies.
  • Preparing a variety of legal forms and documents, correspondence, and reports.
  • Maintaining control records on incoming and outgoing correspondence and documents.
  • Reviewing and proofreading documents for the proper legal format and for grammatical and spelling errors.
  • Reviewing and acknowledging receipt of oral argument notices, including preparing legal documents to inform the court of the attorney presenting the argument.
  • Reviewing and docketing new appeals, certiorari recommendations, and confession of error and concession recommendations.
  • Researching the case management system, docket system, and other sources of procedural legal information.
  • Creating tables of authority.   


QUALIFICATIONS REQUIRED:

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To qualify for the GS-8 Secretary:  You must have at least one year of specialized experience equivalent to the GS-07 or higher grade level, which demonstrates the knowledge, skills, and abilities necessary to do the work of the position and that is typically in or related to the position to be filled. Specialized experience includes secretarial and administrative work such as: proofreading legal and non-legal documents for procedural and grammatical accuracy, factual correctness, and proper format; performing research to check codes and citations, quotations, and references for accuracy; preparing letters to Government agencies to notify them of specific actions; reviewing receipt of oral argument notices to notify the appropriate court; gathering documents and background information to process and monitor appeals; reviewing and docketing appeals, certiorari, confession of error, or concession recommendations; receiving and screening telephone calls; maintaining a calendar and scheduling appointments and/or meetings; making travel arrangements; preparing and processing time and attendance; preparing and maintaining files; ordering and maintaining supplies, receiving and sorting mail; and preparing and editing a variety of legal documents. 


There is no substitution for education to meet the qualifications for this position.

Key Requirements:
1. You must be a U.S. Citizen or National.
2. You must provide a resume and supporting documents (See the How to Apply Section).
3. You may be required to undergo a urinalysis for a drug test prior to entry on duty.
4. Moving and relocation expenses are not authorized.
5. You may be required to undergo and successfully complete a pre-employment security process and background investigation.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, your application will be evaluated and rated under the Department's Category Rating and Selection Procedures.  Your resume and supporting documentation will be used to determine whether you are eligible for the position, and if eligible, whether you meet the job qualifications listed on this announcement.  If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire.  Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.  Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligible candidates.

Please follow all instructions carefully. Errors or omissions may affect your rating.  If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.

All eligible candidates' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): 

  • Knowledge of legal and administrative practices and procedures
  • Ability to prepare & process a variety of legal documents, using appropriate terminology and formats
  • Ability to plan and organize work
  • Ability to communicate orally



BENEFITS:

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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees https://help.usajobs.gov/index.php/Pay_and_Benefits

OTHER INFORMATION:

Interagency Career Transition Assistance Plan (ICTAP). The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and be rated equivalent to the Highly Qualified or better category using established category rating criteria.  You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp. 

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced  competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.  If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.  You must provide a copy of your written notification of CTAP eligibility with your application.  Additional information about CTAP eligibility is at:  http://www.opm.gov/ctap/index.asp. 

Veteran Preference:  If you are entitled to veteran preference, you should indicate the type of veteran preference you are claiming on your résumé.

• In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

• In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, “Application for 10-Point Veteran Preference,” and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Although veteran preference points are not assigned under the category rating procedures described under “How You Will Be Evaluated,” veteran preference eligible candidates are listed ahead of non-veterans within each category for which they are qualified.  In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e. Best Qualified). 

Additional information on veterans preference can be found at http://www.fedshirevets.gov/

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the Tax Division Human Resources staff at 202-616-2774.  Determinations on requests for reasonable accommodation will be made on a case-by-case basis. 

HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé
2. A complete Occupational Questionnaire
3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (eastern time zone) on  Monday, September 30, 2013.

You are encouraged to apply online.   

Applying online will allow you to review and track the status of your application.  To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 

Note: To  check the status  of your application or to return to a previous or incomplete application, log into your existing USAJOBS account, select application status and click on the more information link for this position. 

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 912521.   Fax your documents to 1-478-757-3144.

If you applied online and your application is complete, DO NOT fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you cannot apply online:

1. Click the following link to view and print the assessment questionnaire: View Occupational Questionnaire 

2. Print this 1203FX form to provide your response to the assessment questionnaire  http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf ;  and 

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

Faxed documents will take 2-3 days to process.  Faxed documents missing information will not be processed.  The following will prevent your documents from being processed:  not using the specified cover page; missing, incomplete or invalid vacancy identification number and missing or incomplete social security number or name. 




REQUIRED DOCUMENTS:

1.  Resume showing relevant experience (cover letter optional).
2.  Completed Occupational Questionnaire
3. Veteran preference documentation (e.g., DD-214, SF-15, other Veteran documents), if applicable.
4. CTAP/ICTAP documentation, if applicable

Please be sure to include all of the following information in your resume:

Job Information:Vacancy Identification Number, title, grade and location for which you are applying.
Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.
Education:
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study
.- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Starting and ending dates of employment (month and year).
- Salary.
- Indicate if your current supervisor may be contacted.

Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job-related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

Do not send copies of documents unless specifically requested. 

AGENCY CONTACT INFO:

PHYLLIS WOLFTEICH
Phone: (202)616-2583
Email: PHYLLIS.WOLFTEICH@USDOJ.GOV
Agency Information:
Human Resources Tax Division Dept of Justice
601 D Street NW
Room 10007
Washington, DC
20530

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. 

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement.

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Job Announcement Number:

13-Tax-02 - DEU

Control Number:

351669100