This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (OA)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VT-13-DP-961234

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$34,204.00 to $49,562.00 / Per Year


Friday, September 13, 2013 to Thursday, October 03, 2013




Full Time - Excepted Service Permanent


1 vacancy in the following location:
Anchorage, AK United StatesView Map


United States Citizens


Vacancy Identification Number (VIN) 961234

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  

ALASKA - Where else can you enjoy amazing wildlife, breathtaking glaciers, and midnight summer baseball? Alaska offers vistas and natural wonder to fill a lifetime with comfortable summer temperatures and midnight sun.

How would you like to become a part of a team providing compassionate care to Veterans?

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission. The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE").

America's Veterans need you!

To find out more, go to

Note: The actual grade at which an applicant may be selected for this vacancy is in the range of GS 05 to GS 06.  The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate.

VA encourages persons with disabilities to apply.  The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Relocation Expenses: Relocation expenses not authorized for this position.


Cost of Living Allowance (COLA) is currently 5.57% and is subject to change in the future.



  • U. S. Citizenship
  • Must be proficient in written and spoken English
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required
  • Must pass pre-employment examination


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The Medical Records Technician (OA) in the Health Information Management Section (HIMS) of Quality Management Service at the Alaska VA Healthcare System serves veterans throughout the state, including 4 Community Based Out-Patient Clinics (CBOC), 50 bed Domiciliary and the Joint Based Elmendorf and Bassett Army Hospital. The Integrated Care System (ICS) authorizes approximately 3000 consults per month. The HIMS department, scanning section, is responsible for scanning all the consults, medical and administrative documents into the Computerized Patient Record System (CPRS). HIMS receives approximately 8500 documents each month; from outside facilities, including the Joint Venture facilities and the Alaska VA and CBOCS. HIMS scanning section scans approximately 10,000 documents each month. With the advent of the CPRS, the field of health information has evolved at a rapid pace, and continues to evolve. In order for HIMS employees to be effective, they must keep abreast of changing technology. Duties of this position include, but are not limited to, the following:

  • Interface with various computer applications.
  • Index each scanned document into an Imaging program.
  • Associate each scanned document with the correct patient record.
  • Assign the appropriate document title, and attach it to the correct consult.
  • Review and research numerous and voluminous medical reports from non-VA health care facilities making a determination as to which documents are to be scanned, and when necessary, obtain guidance from Lead Scanner.
  • Ensure records and reports are received, complete (number of pages), signed and legible prior to scanning.
  • Responsible for setting priorities, accomplishing the assignments, and work independently.
  • Knowledge of multiple systems and current computer technology regarding imaging and scanning applications.
  • Must be conscientious regarding the confidentiality of the variety of documents and reports that will be handled.
  • Office Automation (OA) requires a qualified typist/keyboarder to perform data entry responsibilities.
  • Knowledge of filing sequence of both administrative and medical records is necessary to properly index and scan information.
  • Acknowledge, intake, and indexing of health and administrative information.
  • Knowledge of functions and procedures to properly coordinate the informational needs of administrative and clinical staff.


Tour of Duty: Monday - Friday, 8 a.m. - 4:30 p.m.


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  • U.S. citizenship.  Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.   
  • Experience: Two or more years of experience that demonstrates the ability to perform the work. Six months of the required 2 years of experience must have provided the knowledge, skills, abilities, and other characteristics (KSAs) needed to perform MRT work. OR
  • Education: I have successfully completed an associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed. OR
  • Combination: I possess an equivalent combination of education and experience to meet the basic requirements for this position.  The following educational/training substitutions are appropriate in this provision for combining education and experience: (a) Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience.  (b)  Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training, obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision, may be substituted on a month-for-month basis for up to 1 year of experience.  c)  Successful completion of a post-high school course of study in medical record technology, which includes courses in anatomy, physiology, and medical record techniques and procedures, may substitute on a month-for-month basis for up to 1 year of experience.  d)  Successful completion of post-high school courses for medical administrative personnel, obtained in a closely supervised training program given by the Armed Forces, may be substituted for experience on a month-for-month basis for up to 6 months provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. 
  •  Physical Requirements: Must successfully complete a Pre-Placement Employment Physical Examination.
  • English Language Proficiency: Proficient in spoken and written English are required by 38 U.S.C. 7402(d) and 7407(d).
  • Skill in typing 40 words per minute


Preferred Experience: Knowledge of medical terminology preferred but not required.





(a)      Experience. In addition to the basic requirements, at least 1 year of experience at the next lower grade level and must fully meet the KSAs at that level. In addition, the candidate must demonstrate the following KSAs:


(b)     Education. Successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology sufficient to evidence the core competencies identified.

(c)      Demonstrated Knowledge, Skills, and Abilities

1.    Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information;

2.    Ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records;

3.    Knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position.

4.    Ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.


(a) Experience. One year of experience comparable to the next lower level and must fully meet the KSAs at that level. In addition, the candidate must demonstrate the following KSAs:

(b) Demonstrated Knowledge, Skills and Abilities

1.      Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record;

2.      Ability to navigate efficiently through the paper and electronic medical record to find needed information;

3.      Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines;

4.      Medical record analysis, ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs. This includes the ability to take appropriate actions if medical record contents are not adequate; accurate, timely, and/or reliable;

5.      Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA);


References: VA Handbook 5005-15, Part II, Appendix 35 Qualification for Medical Records Technician.


PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements:The work is mostly sedentary; however, some bending, stretching, walking, and lifting are required.


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit


Your application, résumé and/or supporting documentation will be verified.  Please follow all instructions carefully.  Errors or omissions may affect consideration for employment.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  


This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.


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HOW TO APPLY: All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Thursday, October 03, 2013 to receive consideration.
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.  

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


All applicants are required to submit the following supporting document type(s):
   ·Other (VHA-10-2850c Application for Associated Health Occupations)

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:

You must provide a complete Application Package which includes:

1.    CV or Resume (required).

2.    VA Form 10-2850c - Application for Associated Health Occupations (Available at (required).

3.    Online Questionnaire

4.    Optional Form 306 - Declaration for Federal Employment (Available at (required).

5.    If prior military service, include all copies of your DD Forms 214 (required). Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at

6.    If currently employed in the VA system, include latest NON-AWARD SF-50 - Notification of Personnel Action (required).

Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):
  1. To fax your documents, you must use the following cover page and provide the required information.  The Vacancy ID is 961234.
  2. Fax your documents to 1-478-757-3144.
If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Thursday, October 03, 2013Thursday, October 03, 2013 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:
  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
  2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items  
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


Deana Price
Phone: (907)257-5457
Agency Information:
VHA Alaska HCS
Department of Veteran Affairs
1201 N Muldoon Road
Anchorage, AK


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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