This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Department:Department Of Energy

Agency:Department of Energy

Job Announcement Number:DOE-HQ-LM-13-00050-MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$89,033.00 to $136,771.00 / Per Year

OPEN PERIOD:

Monday, September 16, 2013 to Monday, September 23, 2013

SERIES & GRADE:

GS-0341-13/14

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

14

DUTY LOCATIONS:

1 vacancy in the following location:
Washington, DC, USView Map

WHO MAY APPLY:


THIS POSITION IS OPEN ONLY TO CURRENT
HEADQUARTERS DEPARTMENT OF ENERGY EMPLOYEES WITH
COMPETITIVE STATUS.

JOB SUMMARY:

The Department of Energy's overarching mission is to advance the national, economic, and energy security of the U.S. through scientific and technological innovation and the environmental cleanup of the national nuclear weapons complex. With DOE you'll have the flexibility and freedom to explore a world of possibilities through a wealth of exciting and challenging career opportunities. By joining DOE, you can hone your career skills while helping to secure the U.S. future and make a real difference in the lives of Americans and people around the world. To learn more about the DOE, please visit our website the following link DOE.

The Office of Legacy Management (LM), reporting directly to the Under Secretary for Management and Performance, manages the Department’s legacy responsibilities resulting from the nuclear weapons program.  The mission of the Office is to protect human health and the environment through effective and efficient long-term surveillance and maintenance; to preserve and protect legacy records and information; to fulfill the Department’s post-closure responsibilities; to implement Departmental policy concerning continuity of worker pension and medical benefits; to manage legacy land and assets, emphasizing safety, reuse, and disposition and ensure the future protection of human health and the environment.

KEY REQUIREMENTS

  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Relocation is at your own expense.
  • See "Other Information" section regarding Selective Service requirements.

DUTIES:

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As a Administrative Officer you will:
GS-13 

  • Manages employee training processes and procedures and administrative operations. 
  • Provide expertise on policy and procedural interpretations and implementing actions to carry out DOE administrative policies and practices.
  • Serve as the Administrator of correspondence management including the eDOC system.
  • Oversees the Travel Management operations, makes travel arrangements and manages the Federal Travel Management System.
  • Administers the LM official foreign travel system; receives all requests for foreign travel of LM federal and contractor staff, reviews for adherence to DOE, State Department, and other agency requirements.
  • Manages the LM Time and Attendance system. Trains timekeepers and audits timecards for quality and accuracy.
  • Serves as LM Personal Property Manager. Ensures that personal property assigned to Headquarters federal and contractor employees is tracked, maintained, and used in accordance with DOE and GSA regulations.

GS-14
  • Serves as the senior advisor and expert to management on administrative operations.
  • Maintains a high level of awareness of and alerts the Office Director to new Administration or DOE initiatives.
  • Develops processes and procedures to ensure correspondence and document operations are consistent with DOE. Serves as the administrator of correspondence management including the eDOCs system.
  • Ensures that personal property assigned to Headquarters federal and contractor employees is tracked, maintained, and used in accordance with DOE and GSA regulations.
  • Initiates and prepares complex analyses and reports containing recommendations that are of major significance to the Office and serve as the basis for new policies, systems, and procedures in the management and administrative support areas.
  • Oversees the LM Travel Management operations. Makes travel arrangements and manages the LM Federal Travel Management System; trains employees on usage as needed, ensures travel data is up to date and accurate; reviews travel entries for quality control and needed training.
  • Serves as the purchase card system administrator and first level purchase card approver.
  • Serves as the training administer. Processes training requests to ensure the timely registration, ensures attendance at requested training, and ensures post training evaluations are completed as required.


QUALIFICATIONS REQUIRED:

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On line resumes of qualified candidates must describe at least one year of specialized experience.
Specialized experience is defined as:
GS-13 

  • Coordinates, manages, and directs employees engaged in the processes and activities concerning a variety of administrative support functions to include: building/facility management, requisitioning of furniture and non IT equipment and supplies, space planning, correspondence and action tracking, travel, time and attendance and training.

GS-14
  • Advises management on administrative operations. Develops, procedures and processes for oversight of and ensures the integration of requirements, processes and activities concerning a variety of administrative support functions to include: building/facility management, requisitioning of furniture and non IT equipment and supplies, space planning, correspondence and action tracking, travel, time and attendance and training.
Experience must have been equivalent to at least the GS-12 level in the Federal service, for GS-13 and at least the GS-13 level for the GS-14. 
ADDITIONAL QUALIFICATIONS REQUIREMENTS: Your online resume must demonstrate that you possess the following knowledge, skills, and abilities (KSAs/Competencies) (NOTE: Applicants need not prepare a written responses to these KSAs/competencies, unless asked in the online application).
  • Knowledge of administrative services.
  • Knowledge of the concepts, regulations, policies, and procedures of management analysis as applied to management and administrative support functions.
  • Ability to present complex management analyses and recommendations clearly and concisely both orally and in writing.
  • Knowledge of Office Administration and regulations, policies and practices.


  • Although a degree is not required, your educational background will be strongly considered in the evaluation of your overall qualifications for this position. Supporting documentation of your education and training is appreciated, even though not required for this position. Please fax all supporting documents in accordance with the instructions provided under Required Documents in the "How to Apply" section.
  • Two years of progressively higher level graduate education leading to a Master's degree or equivalent graduate degree may be substituted for experience.

You must meet all qualification and eligibility requirements by the closing date of this announcement. CONDITIONS OF EMPLOYMENT FOR THIS VACANCY: A Preliminary background check must be completed before a new employee can begin work. Current Federal employees or other individuals with and existing completed background investigation may not be required to undergo another background check. If selected for this vacancy, you may be required to file the OGE Form 450 (Financial Disclosure Statement). Status and Non-Status applicants from outside DOE selected for this position are required to serve a mandatory one (1) year probationary period. A DOE career status employee selected for this position may be required to serve a new one (1) year probationary period, pursuant to 5 CFR 315.802.

HOW YOU WILL BE EVALUATED:

We will review your application to ensure you meet the job requirements.

  • If you meet the qualifications requirements and are found to be among the top candidates, your application will be referred to the selecting official for further review.

If your resume is incomplete or does not support the responses in your online questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted.
To preview questions please click here.


BENEFITS:

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The Department of Energy offers comprehensive and competitive benefits. You may be eligible for some or all of the following:
  • Health, life, dental, vision, and long-term care insurance
  • Retirement program
  • Paid holiday, sick, and vacation time
  • Flexible work schedules and telework
  • Training and education opportunities
  • Transit benefit
  • Flexible Spending Account
  • Thrift Savings Plan (401k equivalent)
  • Health and wellness programs
  • Employee Assistance Program
  • Worklife4You Resource
For more information on these benefits, see the USAJOBS Resource Center's Interactive Benefits Page.

OTHER INFORMATION:

  • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period or a background investigation.
  • All males must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register.


HOW TO APPLY:

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To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
  1. You must have a USAJOBS account and be logged in.
  2. You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using the Resume Builder).
  3. Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
  4. You must respond to all applicant assessment questions, carefully following all instructions provided.
  5. You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
  6. IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.

If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
NEED HELP?
  • If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
  • If you are having trouble with USAJOBS (searching for jobs, account profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov.
  • If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.


REQUIRED DOCUMENTS:

 
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.
  • ALL APPLICANTS: Resume supporting your specialized experience and responses to the online questionnaire.
  • Applicants using education to qualify (if applicable): Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and grade. Education may not be applicable for some jobs at higher grade levels. Please see the Education section for more information.
  • Current/former Federal employees: Most recent Standard Form (SF) 50. To properly verify status eligibility, your SF-50 must show: position title and type, occupational series, grade, and tenure. This is a blank sample SF-50 and should not be submitted with your application!
  • Displaced Federal employees: ICTAP/CTAP documentation.
  • Veterans: veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
  • Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

AGENCY CONTACT INFO:

Baron Walden
Phone: 202-586-6425
Fax: 571-258-4052
Email: baron.walden@hq.doe.gov
Agency Information:
Department of Energy
Human Resources Office
1000 Independence Avenue, SW
Washington, DC
20585
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

  • After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via e-mail by changing the notification settings in your USAJOBS profile. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

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Job Announcement Number:

DOE-HQ-LM-13-00050-MP

Control Number:

351517800