This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:HR Assistant (Recruitment & Placement) Pathways Intern

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:MRN-MPA-13-957705

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,315.00 to $50,431.00 / Per Year


Tuesday, September 10, 2013 to Tuesday, September 10, 2013




Full Time - Internships




1 vacancy in the following location:
Marion, IL United StatesView Map


See Program Requirements Below


 Vacancy Identification Number (VIN) 957705

Our Mission: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

“As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to

This position is being filled under the Pathways Internship Program.

The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides manager's a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit

Full requirements for Conversion:

To be eligible for conversion to the competitive service, an Intern must:

· Be a U.S. citizen.

· Have completed educational requirements from a qualifying institution within the preceding 120 days.

· Complete a minimum of 640 hours of work experience under the Internship Program.

· Meet the OPM Qualification Standard for the position the Intern may be converted to.

· Maintain acceptable performance under the agency’s approved performance management system.

· Receive favorable recommendation for conversion from supervisor.

It is important to remember that eligibility for conversion does not guarantee that the agency will decide to opt for conversion.


If applicants are interviewed for the position, performance based interview questions will be used.  For additional information regarding performance-based interviews, please review the following website on the internet:   In addition, candidates may be interviewed by a panel.


  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Be at least 16 years old (by closing date of this vacancy announcement).
  • Accepted for/Currently enrolled in a qualified educational institution.


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Duties include but are not limited to:  The incumbent provides a full range of professional personnel technical services and personnel management.  Conducts recruitment efforts in several pay systems, including General Schedule, Federal Wage System, Title 38 Excepted, Canteen Excepted, and/or Schedule A Excepted.  Personnel services furnished must relate to all management goals while assuring adherence to legal, regulatory, and policy requirements of federal personnel administration.  The incumbent plans and initiates recruitment actions to fill a broad range of occupational positions from a variety of sources included Delegated Examining Unit, Merit Promotions, reinstatement/transfer applicants, VRA, VEOA, handicap applicants, enrollees, State Job Services, etc.  Provides guidance on qualification determinations for General Schedule, Federal Wage System and Title 38 Excepted and Hybrid positions to supervisors and managers. Prepares related reports and correspondence.  Advises on and reviews classification of General Schedule positions, and Federal Wage System positions prior to submission to the Network Office.  Makes determinations of pay and employee eligibility for pay changes.  The incumbent advises employees on employee benefits, leave, life insurance, health benefits, OWCP, and retirements. 

Work Schedule: Monday - Friday 8:00am - 4:30pm

Relocation Expenses: Relocation expenses are not authorized for this position.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.  Selection at a lower grade level does not guarantee promotion to the full performance level.


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Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis. Must provide transcripts or verification of enrollment.

Note:Upon acceptance of the Pathways Internship, the VA facility will enter into a written agreement with the new Pathways Intern which will include the following:

· A general description of the duties to be performed;

· Work schedules;

· Length of appointment and termination date;

· Mentorship opportunities;

· Training requirements;

· Evaluation procedures that will be used for the participant;

· Requirements for continuation and successful completion of the Program;

· Minimum eligibility requirements for non competitive conversion to term or permanent appointment in the competitive service under the specific Pathways Program in which employed; and

· Any other requirements or expectations established by the agency.

In addition to meeting the Pathways Intern requirements described above, you must also meet the qualifications for this position at the GS-5, 6 or 7 levels listed below.

Specialized Experience: To qualify for the GS-5, applicants must have 1 year of specialized experience equivalent to the GS-3 level.  Specialized experience is defined as human resources experience that has provided knowledge of at least one of the following major functional areas of human resources management:  Recruitment and Placement, Employee Benefits, Pay Administration, or Human Resources Development and knowledge of regulations and procedures governing the processing of personnel actions. 

To qualify for the GS-6, applicants must have 1 year of specialized experience equivalent to the GS-5 level.  Specialized experience must have demonstrated a thorough knowledge of various agency recruitment programs, processes and procedures, to include leading internal and external recruitment, conducting job analysis, making qualification determinations, developing referrals, processing personnel actions and answering inquiries, as well as experience applying federal laws, regulations, guidelines, and procedures governing basic aspects of pay administration.


To qualify for the GS-7, applicants must have 1 year of specialized experience equivalent to the GS-6 level.  Specialized experience is defined as work that involves recruiting, examining, selecting, and placing employees; performing job analysis; workforce planning and analysis; and advising management in identifying, attracting, and retaining a high-quality and diverse workforce that is capable of accomplishing the organization’s mission.

Applicants may substitute education for the experience required to qualify at the GS-5, 6 and 7 levels.  Applicants may also combine education and experience to qualify at the GS-5, 6 and 7 levels.   Applicants may qualify at the GS-5 level based on Superior Academic Achievement.  A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Qualifications Used: U.S. Office of Personnel Management Operating Manual Qualification Standards.  For more information on these qualification standards, please visit the United States Office of Personnel Management's website at 

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) based on your application for this position.

1)  Skill in the use of personnel computer and use of software programs such as Word, Excel, etc.

2)  Knowledge of Federal personnel laws, regulations and policies.

3)  Ability to communicate orally with individuals of varying levels of understanding.

4)  Knowledge of Federal employee benefits. 


If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.


Physical Requirements: The work is sedentary. Typically, the incumbent sits comfortably to do the work. There may be some walking, standing, bending, carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special demands are required to perform the work.


Veterans' Preference:  When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application 
checklist or visit


Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


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VA offers a comprehensive benefits package.  This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.  This position may be authorized for telework.  Telework eligibility will be discussed during the interview process.


"Placement Policy:   The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position." ]

This job opportunity announcement may be used to fill additional vacancies.


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All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Tuesday, September 24, 2013 to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


All applicants are required to submit the following supporting document type(s):

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·Executive Core Qualifications (ECQs)
   ·Other Veterans Document

The following documents are required:

·       Resume

·       Responses to the Occupational Questionnaire

·       Other documents - use this to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.

Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page and provide the required information.  The Vacancy ID is 957705.

2. Fax your documents to 1-478-757-3144. If you cannot complete the Application Package online, you may fax all of your materials. 
If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Tuesday, September 24, 2013  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:
1. Click the following link to view and print the occupational questionnaire.
View Occupational Questionnaire
2. Print the 1203FX form (, follow the instructions and provide your responses to the occupational questionnaire items
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


Maria V. Layton
Phone: (913)758-6416
Agency Information:
Human Resources Liaison Office
2401 West Main St
Marion, IL


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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