This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (Unit Secretary)

Department:Department Of Justice

Agency:Justice, Bureau of Prisons/Federal Prison System

Job Announcement Number:FAI-2013-0032

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$41,200.00 to $54,614.00 / Per Year

OPEN PERIOD:

Friday, September 06, 2013 to Friday, September 13, 2013

SERIES & GRADE:

GL-0318-05/06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

1 vacancy - FCI Fairton, NJView Map

WHO MAY APPLY:

THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS.

The announcement will close on the day the 50th application is received at 11:59 p.m. Eastern Standard Time.

JOB SUMMARY:

Why is it Great to Work for the Federal Bureau of Prisons?

Do your career justice and consider a career with the Federal Bureau of Prisons (BOP).  In addition to being regarded as a family and career-oriented agency, the BOP offers a broad range of exciting career opportunities in a work environment that promotes integrity, diversity, and professional development.  With over 38,000 highly motivated individuals, the Federal Bureau of Prisons is one of the most unique agencies in the United States Department of Justice where each employee's day-to-day performance makes a difference.

Will the Federal Bureau of Prisons Pay for me to Move?

Reimbursement IS NOT authorized for travel and transportation for this position.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.  If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age of 37.  Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

KEY REQUIREMENTS

  • U.S. Citizenship is Required.
  • See Special Conditions of Employment Section.
  • Selective Service Requirement. Click Here

DUTIES:

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Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs. Screens telephone calls or personal contact with staff/inmates, utilizing own judgement in directing the caller to the most qualified staff member.  
Maintains subject matter files and records. Sets up and maintains logs showing the status of actions and correspondence. Ensures that files include all required documents and that all documents are properly signed. Using either a word processor or a conventional typewriter, types narrative and tabular material as described herein.  Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office.  Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.
Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents. 
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.


QUALIFICATIONS REQUIRED:

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To be considered for the position, you must meet the following qualification requirements:
Education
GL-05:  Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05.
This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
GL-06: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
NOTE: If you are using education to qualify, you MUST provide transcripts to receive consideration. The education MUST be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education. Transcripts MUST be received by the Consolidated Staffing Unit by the closing date of the vacancy announcement.
For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications
Experience
GL-05: One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-4 level in federal service. Some examples of this qualifying experience are:

  • Experience preparing, receiving, reviewing and verifying documents.
  • Experience processing transactions and maintaining office records.
  • Experience locating and compiling data or information from files and other data sources.

Combining Education and Experience:  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
GL-06: One year of progressively responsible specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-5 level in federal service. Some examples of this qualifying experience are:
  • Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
  • Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
  • Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
  • Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.
**Your eligibility for consideration will be based on your responses to the questions in the application.**


Interagency Career Transition Assistance Plan (ICTAP).  The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria.  You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form.  Additional information about ICTAP eligibility is at:  Click Here
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.  If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:  1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria.  You must provide a copy of your written notification of CTAP eligibility with your application.  Additional information about CTAP eligibility is at:  Click Here

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.  Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.  If you are qualified for this job, your resume and supporting documentation will be compared to your responses provided to the online assessment questionnaire.  Your application will then be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified.  Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration.  Candidates within the Best Qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume.  Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.  

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

  • Ability to communicate orally.
  • Ability to compose non-technical correspondence.
  • Ability to organize the workflow of clerical and administrative support functions.
  • Ability to read and interpret written material.

To preview questions please click here.


BENEFITS:

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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.  The link provides an overview of the benefits currently offered to federal employees: Click Here


OTHER INFORMATION:

The Department of Justice provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the hiring/servicing personnel office.  The decision of granting a reasonable accommodation will be on a case-by-case basis.  Selection will be made without discrimination for any non-merit reason such as race, color, religion, national origin, age, physical disability, marital and/or parental status, membership in an employee organization, sex, or sexual orientation.  The Bureau of Prisons is an equal opportunity employer.

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.  All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

This position has been identified as test designated.  Incumbents will be subject to urinalysis testing under the BOP Drug Free Workplace Plan.

HOW TO APPLY:

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You must apply through the online application system at www.USAJOBS.gov.  Follow the prompts to register, answer a few questions and submit all required documents.  

NOTE:  Submission of a resume alone is not a complete application.  This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section.  Please carefully review the complete job announcement and the "How to Apply" instructions.  Failure to provide the required information and/or materials will result in your application not being considered for employment.

Claiming Veterans Preference? If yes, you MUST claim preference on-line during the application process and upload documentation to support preference claimed.  Failure to claim Veterans Preference or provide supporting documentation may result in you not receiving appropriate consideration during the assessment process.

Required supporting documentation must be submitted via mail, e-mail or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.  Supporting documentation for announcements with an application limitation MUST be submitted the same day you apply, as these positions may close earlier than stated in the announcement.  You MUST include the vacancy announcement number on your supporting documentation.

Paper applications:  If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

Contact for Assistance in Applying On-Line:
DOJ, Federal Bureau of Prisons
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX  75051
E-Mail:  GRA-HRM/ConsolidatedStaffingUnit@bop.gov
Phone:  972-352-4200     

REQUIRED DOCUMENTS:

  • Veterans' Preference Documentation:   Certificate of Release or Discharge from Active Duty (DD-214 Member Copy 4); or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.  
  • If you are currently on active duty, a statement from the appropriate Branch Personnel Office containing the following information: Name, Rank, Branch of Service, Active Duty time, Projected Separation Date and type of anticipated discharge must be provided.  
  • In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you MUST submit a completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference", and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.  Documentation to support a disability must reflect the overall evaluation or percentage disability rating.
  • Resume showing relevant experience (cover letter optional).
  • In order to receive credit for experience contained in an uploaded resume, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week.  Failure to follow this format may result in disqualification.
  • A college transcript which includes the School Name, Student Name, Degree and Date Awarded (if applicable). (Note: If you are selected for this position, official transcript(s) will be required prior to your first day).
  • SF-50 for proof of prior LEO coverage, if applicable.
Failure to provide these documents could possibly result in removal from consideration for this vacancy.  If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.  Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

AGENCY CONTACT INFO:

CSU
Phone: 972-352-4200
Fax: 000-000-0000
Email: GRA-HRM/ConsolidatedStaffingUnit@bop.gov
Agency Information:
JUSTICE, BUREAU OF PRISONS
Consolidated Staffing Unit
346 Marine Forces Drive
Grand Prairie, TX
75051
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the application process has been completed.  Applicants will be notified via e-mail, to the e-mail address registered in USAJOBS.  The referral certificate or list of eligibles will then be issued to the selecting official for further consideration.  The Human Resource Office may then contact you for an interview if they wish.  We expect to make a final job offer within 80 days after the closing date of the announcement.

Applicants referred on a certificate of eligibles may receive an Inquiry of Availability (OF-5 Form)via e-mail, mail or a telephone inquiry from the local Human Resource Department.  Applicants MUST complete the OF-5 form and return it to the Human Resource Management Office or contact the Human Resource Department telephonically or via e-mail.  Applicants MUST also telephone the Human Resource Department during normal business hours to schedule an interview.  Failure to either return the form or contact the Human Resource Department will result in a loss of consideration for the position.

INCOMPLETE APPLICATIONS will receive a rating of INEL or NCND (ineligible due to missing supporting documents).  Requests for reconsideration will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, applicant application errors, etc.

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Job Announcement Number:

FAI-2013-0032

Control Number:

351075000