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This Position Is No Longer Available

Job Title:  Billings and Collections Technician (OA)
Department:  Department Of Agriculture
Agency:  Agricultural Marketing Service
Job Announcement Number:  24PY-2013-0062

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,315.00 to $40,706.00 / Per Year
Friday, September 06, 2013 to Friday, September 20, 2013
Full Time - Permanent
2 vacancies - Little Rock, AR, US  View Map
This announcement is open to all United States citizens. (Current and Former Federal employees may also apply to Merit Promotion announcement #6PY-2013-0024.)


Relocation expenses will not be paid. 
This position is located in the National Billing Office of the Grading Branch, Poultry Programs. The Grading Branch provides voluntary grading services under the Agricultural Marketing Act and conducts the Shell Egg Surveillance Program under the authority of the Egg Products Inspection Act of 1970. The incumbent of the position provides technical assistance in the National Billing Office as well as technical assistance to Regional and Federal/State Office and other personnel in payroll, accounting, and billing matters.

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!


  • U.S. Citizenship


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The duties may include, but are not limited to:

  • Reviews all Poultry Grading certificates of work performed on a fee basis and all payroll and billing documents generated by in-plant and relief graders.
  • Reviews charges from other federal agencies on cross-utilization of employees who have performed grading/inspection work under Poultry Programs authority.
  • Prepares reimbursement billings for services and billing for transfer of funds when cross-utilization of personnel results in monies owed to the Poultry Programs.
  • Reviews and arranges reconciliation of graders' charges of time and expenses to industry.
  • Examines personnel actions, pay changes, and employee requests and makes appropriate changes to master records which serve as a basis for pay and leave computation and affect the disbursement of pay.
  • Reviews/Audits inspection reports prepared by federal and state shell egg surveillance inspectors for technical information and accuracy.
  • Receives, disburses, examines, deposits, and otherwise processes industry payments; classifies accounting transactions, which includes verifying the accuracy and completeness of the accounting data and determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made.
  • Responds to inquiries from users, NFC, and state Departments of Agriculture and Poultry Programs' supervisors on any questions pertaining to billing or payroll problems.


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    To qualify, you MUST meet all qualification requirements by the closing date of the announcement.
    Applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements.
    EDUCATION GS-5: Four years of post-high school education or a bachelor's degree in any field.
    TRANSCRIPTS are required if:

  • You are qualifying for the position based on education.
  • You are qualifying for this position based on a combination of experience and education.

  • This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts
    SPECIALIZED EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors. Examples of qualifying experience include, but are not limited to:
    • Experience performing billings and collection functions in an accurate and timely manner. 
    • Experience performing time and attendance reporting.
    • Experience processing and tracking financial documents accurately and timely, and in accordance with applicable policy.
    • Experience assisting upper management (i.e. supervisors, managers, team leaders, etc.) with financial duties.
    • Experience reviewing and reconciling various types of billing and collections reports.
    • Experience maintaining positive working relationships with a variety of government (i.e. Federal and State) and non-government personnel through clear, concise, verbal and written communication.
    • Experience working with industry customers regarding financial transactions on receivables in order to provide excellent customer service.
    Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions

    Special Conditions:

  • Males born after 12/31/59 must be registered with the Selective Service.
  • DD214 (Member 4 copy) or other veterans' documents required to receive veterans' preference.
  • As a condition of employment, a background investigation may be required for this position.
  • Subject to satisfactory completion of a one year probationary period.
  • Applicants must be qualified typists (40 WPM).

    • Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.
      • Knowledge of accounting and financial management procedures, methods and controls, sufficient to process obligation, payment, reimbursement and collection transactions accurately, timely and in accordance with established regulations, agency policies, agreements and formal commitments.
      • Ability to use automated accounting, finance, budget and related administrative systems.
      • Ability to analyze, audit, process and account for a variety of fee for service based financial transactions and perform associated financial transactions and perform associated financial management/budget functions in support of reimbursable program activities.
      •  Communication skills – written, oral and interpersonal.
    • Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligible will receive selection priority over non-veterans.
    • Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.
    • If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.

    To preview questions please click here.


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    Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits


  • For information regarding CTAP eligibility for displaced Federal employees click: Career Transition Assistance Programs
  • More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
  • Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).
  • For information on filing a complaint of discrimination, click: Filing a Complaint


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    A complete on-line application will require the submission of the following:
    • Resume
    • Responses to the vacancy specific questions (you will be prompted to complete these questions during the online application process)
    • Supporting Documentation which may be required (see links under Required Documents for more information)
    For instructions on using the on-line system click: APPLYING ON-LINE
    For instructions on submitting documents click: SUPPORTING DOCUMENTATION


    Click on the following links to see if the supporting documentation is applicable to you:
  • College Transcripts or List of Coursework - MUST be English (Key Requirement and/or Education Substitution)
  • Foreign Degree Evaluation (Key Requirement and/or Education Substitution)
  • DD-214 (Member 4 Copy) and other Veterans' documents (Veterans Preference)
  • ICTAP/CTAP eligibility documentation (Displaced Employees)
    Critical Submission Requirements and Reminders
  • Help in applying online is available Monday through Friday from 8 a.m. to 4:30 p.m. Central Time at the number listed in the Contact information section.
  • All application materials and supplemental documentation will be accepted until midnight Eastern Time on the closing date.
  • Application and supporting documentation will not be accepted via e-mail.
  • Due to the high volume of applicants, we are unable to confirm receipt of supporting documentation. If faxing, you should retain confirmation of a successful fax transmission including the number of pages successfully transmitted as proof of submission.
  • If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the human resources office. If you are adding to, rather than replacing a previous submission, you must fax and/or upload both the old document and the new document.
  • Applicants who cannot apply on-line must request a hard copy application packet from the Agency Contact listed in the vacancy announcement. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet.

    Phone: 612-336-3345
    Fax: 612-336-3560
    Agency Information:
    Agricultural Marketing Service
    100 N 6th Street, Butler Sq Bldg, 510C
    Minneapolis, MN
    Fax: 612-336-3560


    You may check the status of your application on-line 24 hours a day through USAJOBS. Status updates will be available after 2-3 weeks. For instructions on checking your application status click: Checking My Application Status. No additional correspondence will be sent.

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