This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Administrator

Department:Department of Defense

Agency:Defense Contract Management Agency

Job Announcement Number:SWH813EHA9Y676370955233

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$32,089.00 to $51,677.00 / Per Year


Tuesday, September 10, 2013 to Friday, September 20, 2013




Full Time - Permanent




1 vacancy in the following location:
Buffalo, NY United StatesView Map


All U.S. Citizens and Nationals with allegiance to the United States and Interagency Career Transition Assistance Plan (ICTAP) eligibles


Join Team DCMA -- Challenge yourself!


The Defense Contract Management Agency is a rich resource of indispensable partners who contribute to and benefit from integrated missions and programs. We are an independent combat support agency within the Department of Defense (DoD). We are the Department's contract manager, responsible for ensuring Federal acquisition programs, supplies, and services are delivered on time, within cost and meet performance requirements.

About the Position:

This position is a Human Capital Directorate position with the Defense Contract Management Agency with duty location in Buffalo, NY.

The position of Contract Administrator (Intern) is a position in the DCMA Keystone Program. DCMA uses the Expedited Hiring Authority to recruit and attract exceptional individuals into the Federal Workforce. The DCMA Keystone Intern program is generally a three-year developmental program.  

Prior to appointment, all candidates will be required to sign a Keystone Conditions of Employment Agreement.

NOTE:   During the Keystone Intern Program, participants will receive specialized formal classroom training, computer-based training, and on-the-job (OJT) training.  The training program will consist of the following:

        1.     Report initially to CMO/Center for at least 2 weeks.

        2.     Spend 6 months in the CMO/Center for more OJT and developmental training.

        3.      Return possibly to the DLC for 1 week assessment/update training.

        4.     Return to the CMO/Center for more OJT and developmental training.

        5.     Return as necessary to the DLC throughout the 2nd year for additional training.

         DCMA Keystone Program


Who May Apply:

·         All U.S. Citizens and Nationals with allegiance to the United States  

·         Interagency Career Transition Assistance Plan (ICTAP) eligibles


  • Appointment subject to background investigation and favorable adjudication
  • PCS and Recruitment Incentives are not authorized.
  • Pre-appointment drug test may be required.
  • Temporary Duty (TDY) is approximately 5 percent.
  • This is an acquisition position.


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 Major Duties:


·         Completes classroom and on-the-job training to acquire, exercise, and maintain knowledge of the duties inherent in the administration or price/cost analyst of firm-fixed-price contracts and other contracts of similar complexity or of specific phases of more complex contracts such as overhaul and repair, facilities, cost-plus-fixed-fee, etc.


·         Assists with monitoring contractor performance for compliance with applicable laws, delivery schedules, payment provisions, inspections, contract and date reporting requirements.


·         Assist with contacting contractors to clarify issues on contractual requirements (as necessary).


·         Assists with the review, analysis, and evaluation of unit cost and price data in contractor proposals.  Assists with resolving cost and accounting issues.





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Applicants must meet the DoD Qualification Requirements for the Contracting series (1102).


BASIC EDUCATION REQUIREMENT for 1102 Positions within Department of Defense:

A bachelor's degree from an accredited educational institution authorized to grant baccalaureate degrees.


At least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree)

NOTE: Current civilian personnel in DoD, who occupied GS-1102 positions or contracting positions with authority to award or administer contracts above the simplified acquisition threshold in an Executive Department on or before September 30, 2000 are exempt from meeting this requirement. Current military members who occupied a similar occupational specialty to the GS-1102 on or before September 30, 2000 are also exempt from meeting this requirement.

For consideration, your resume MUST indicate that you possess a Bachelor's Degree from an accredited educational institution authorized to grant baccalaureate degrees AND your resume MUST show that you possess at least 24 semester hours of study from an accredited institution of higher education in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management obtained within or in addition to the bachelor's degree. This requirement applies to those entering DOD 1102 positions on or after Oct 1, 2000.

You may start at the GS-05 if you have the following qualifications:  Bachelor’s degree from an accredited educational institution authorized to grant baccalaureate degrees; AND at least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. This requirement can be obtained within the degree or in addition to the degree.

You may start at the GS-07 if you have the following qualifications: 1 full academic year of graduate education, law school, or Superior Academic Achievement; OR  1 year of Specialized Experience equivalent to at least the GS-05 level.  Specialized experience is defined as:

·         Experience in analyzing facts and conditions and making comparisons of prices, discounts, delivery dates, or handling charges. 

·         Experience comparing prices on reoccurring types of procurements.  Experience assisting in preparing solicitation documents. 

·         Experience drafting contract provisions and supporting documentation.

·         Experience presenting information orally.

Superior Academic Achievement is obtained through:  (1) Class standing - being in the upper third of the graduating class in the college, university, or major subdivision based on completed courses; (2) Grade-point average - (a) having a grade-point average of 3.0 or higher out of a possible 4.0 as recorded on the official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) having a grade point average of 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum;  or, (3) Election to membership in a national scholastic honor society.

Graduate Education:  To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the fields identified in the Basic Education Requirements above is required.


Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at -  and


Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.

Other Requirements:

  • You will be required to provide proof of U.S. Citizenship.
  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • Must comply with Drug Abuse Testing Program requirements.
  • Direct Deposit of Pay is required.
  • Must be able to obtain and maintain a secret security clearance.
  • Must sign a mobility agreement if selected.
  • If selected, official college or university transcript must be submitted.
  • This position is designated as an acquisition position.
  • One year trial/probationary period may be required



    Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences.


    Interagency Career Transition Assistance Program (ICTAP).  The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:  1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  Well-qualified is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. Under competitive delegated examining, an ICTAP eligible will be considered well-qualified if they attain an eligibility rating of 90 or higher, not including points for veterans' preference. You must provide proof of eligibility with your application to receive selection priority.  Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.  Information about ICTAP eligibility is on OPM's Career Transition Resources website at


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    The Department of Defense offers excellent benefits programs some of which may include:

    ·  Comprehensive health and life insurance

    ·  Competitive salaries

    ·  Generous retirement programs

    ·  Paid holidays, sick leave, and vacation time

    ·  Flexible work environment and alternate work schedules

    ·  Paid employment related training and education

    ·  Possible student loan repayment

    ·  Payment of licenses, certification, and academic degrees as applicable

    ·  Bonuses, incentives, and awards as appropriate for the job.

    Click here for more information.



    ·         Tour of Duty: Full-Time

    ·         FLSA: Non-Exempt

    ·         Bargaining Unit: Yes 

    ·         Emergency Essential Position: No

    ·         Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

    ·         The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at

    ·         In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at

    ·         Salary includes applicable locality pay or Local Market Supplement.

    ·         Noncompetitive promotion potential to target grade.

    ·       Current Federal Civilian Employees: If you are selected for this assignment, your selection will be subject to your current supervisor's approval before a final job offer will be made. You are encouraged to coordinate your interest in this assignment with your supervisor prior to responding to this announcement.

    ·         Payment of Permanent Change of Station (PCS) costs are not authorized, subject to the provisions of the Joint Travel Regulations.

    ·         Defense National Relocation Program will not be authorized.

    ·         Temporary Duty (TDY) travel is approximately 5 percent.

    ·         Further certification from this announcement may take place up to 180 days beyond the closing date of this announcement.

    ·         Credit will be given for appropriate unpaid experience or volunteer work.

    ·      Management may select at any of the grade levels announced.





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    To apply for this position, you must provide a complete Application Package which includes:

    1. Your resume
    2. Your responses to the questionnaire
    3. Additional required documents (see Required Documents section below)


    The complete Application Package must be submitted by 11:59 PM (EST) on Friday, September 20, 2013


    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


    To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy 955233.  Fax your documents to 1-478-757-3144.



    If you cannot apply online, you will need to provide the same information

    obtained in the online process.  You will need three documents to complete

    this process:  the Occupational Questionnaire, the scan response form, U.S.

    Office of Personnel Management Occupational Questionnaire (OPM Form

    1203-FX), and a separate document described in item #3. below. 


    1. Download the scan response form, OPM Form 1203-FX, from


    2. View Occupational QuestionnaireUse this information to guide you in

    completing the OPM Form 1203-FX.  Note that you may be instructed to leave

    some responses blank on the scan response form.


    3. Fax the completed OPM Form 1203-FX, along with your required and

    supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as

    a cover page for your fax transmission.


    PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the

    Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously

    numbers from number one, while the Questionnaire starts each section of

    questions with number one.  When entering your responses please continue

    regardless of number sequence.  This issue has been identified and will be

    resolved as soon as possible. 


    It is your responsibility to verify that information entered, uploaded, or

    faxed (i.e., resume) is complete, accurate, and submitted by the closing

    date.  Uploaded documents may take up to one hour to clear the virus scan.

    Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard

    Time on the closing date of the announcement.

    Defense Contract Management Agency (DCMA) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.


    The following documents are required:

    ·       Resume

    ·       If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application

    ·       You MUST submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: for current employment verification, a non-award SF-50 or DD3434; for MSP claims, PCS orders and marriage certificate; for verification of Veteran status, DD214 (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders.

    ·     Applicants Currently Serving on Active Duty: A statement of service from the armed forces that certifies you are expected to be retired, discharged, or released from active duty service under honorable conditions not later than 120 days from the date the written documentation is signed. The statement must include the branch of service, period(s) of service, campaign badges and/or expeditionary medals earned, type of discharge, character of service, and the date of expected separation as well as the date terminal leave will commence, if applicable. Active duty service members who are selected may not be appointed unless on terminal leave before the effective date of employment. Your preference/eligibility will be verified by a DD 214 (Member 4 Copy) upon your separation from the military.



    If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.

    PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant. These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.


    Central Resume Processing Center
    Phone: (410)306-0137
    Agency Information:
    302 Marshall Avenue
    Ft Riley, KS
    United States


    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS or Application Manager account.

    Applicant is responsible for checking status updates and notifications in USAJOBS or Application Manager.  Hard copy notifications will not be sent to applicant.

    For questions regarding the status of your application, eligibility or qualifications determination contact:


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