This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant (OA)

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:NEAR-13-168

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,790.00 to $50,431.00 / Per Year

OPEN PERIOD:

Tuesday, September 03, 2013 to Tuesday, September 17, 2013

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Lincoln, NE United StatesView Map

WHO MAY APPLY:

THIS POSITION IS BEING ADVERTISED AREA 1 AND 2 ONLY

JOB SUMMARY:

The National Guard is the oldest component of the Armed Forces of the United States and one of the nation's longest-enduring institutions. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!

Nebraska National Guard 

 

THIS POSITION CLOSES AT 11:59 EASTERN STANDARD TIME. 

 

NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted service position that requires membership in a compatible military assignment in the National Guard.  Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.

 

FOR QUESTIONS REGARDING ELIGIBILITY TO JOIN THE MILITARY (NEBRASKA ARMY NATIONAL GUARD) PLEASE CONTACT THE LOCAL RECRUITING OFFICE AT 1-402-309-7151.

 

NOTE: MUST BE ABLE TO OBTAIN AND MAINTAIN THE LEVEL OF SECURITY CLEARANCE/BACKGROUND CHECK REQUIRED.

 

This position is located in the Joint Force Headquarters - State Army Aviation Office. The purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) office by applying a good working knowledge of state aviation mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required.

 

FOR ARMY ONLY

 

In order to comply with United States Department of Defense (DoD) requirements and ensure the safety and security of the missions, programs, property and personnel of the Nebraska Military Department and Nebraska National Guard, employees must obtain the appropriate background investigation and maintain the level of security clearance assigned to their respective work.

 

Failure to obtain and maintain the designated type of security clearance/background check required for the respective work, may result in a job offer being rescinded, separation of employment, and/or other actions as may be deemed in the best interest of the agency.

 

Prior to appointment individuals must meet the security requirements for the position or submit the required documents of the Nebraska National Guard Personnel Security Manager for processing the appropriate investigation. Required forms - SF 86, PSIP Initiation Form, Birth Certificate (of other proof of citizenship), Fingerprints, OF 306 and Application/Resume.

 

Nebraska National Guard Personnel Security Manager - dennis.j.hartman.mil@mail.mil; 402-309-8145.

 

ORGANIZATIONAL LOCATION OF POSITION:  SAAO, Lincoln, NE

 

PD# D1263000

 

APPOINTMENT FACTORS:  This is a Permanent Dual Status (Excepted Service) Enlisted position only.

 

Open Area of Consideration: 1, 2

  
DEFINITION OF AREA(S) OF CONSIDERATION: 

Area 1- Current permanent and indefinite bargaining unit Technicians of the Nebraska Army  National Guard

Area 2 - All Drill Status/M-Day members and temporary technicians of the Nebraska Army National Guard.

Referral of Applicants: Qualified applicants will be referred to the selecting official in the following order:

1.  Fully qualified Area 1 applicants.

2.  Fully qualified Area 2 applicants.

 

 

KEY REQUIREMENTS

  • Military membership in the Nebraska Army National Guard is mandatory.
  • Direct Deposit is mandatory.
  • Individuals with military incentive bonuses may be subject to recoupment.
  • Permanent Change of Station Benefits will not be paid.

DUTIES:

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(1) Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas.

 

(2) Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by  blanket agreement, cash, or field purchase order, or similar methods; processes and track purchase documents.

 

(3) Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements, and consolidates material into an annual office budget. Sets up controls to monitor expenses during the year; and recommends budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs for equipment parts, or services, and changes in the availability to funds. Maintains and transfers funds between several unrelated appropriated fund accounts and several revolving fund accounts. The accounts are subject to different regulations and procedures.

 

(4) Serves as Record Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures the documents are properly logged and safeguarded. Tracks virtually all financial, personnel, supply and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Maintains and revises the office filing system.

 

(5) Collects aviation program information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps field office employees to use the various computer systems.

 

(6) Serves as the focal point for all personnel actions in the organization. Initiates personnel actions as needed to include performance evaluations, standards, job announcements, and SF-52 actions. Maintains a register of pending actions and suspense dates. Completes requests for personnel actions; distributes forms and instructions for annual performance ratings; and ensures timely, proper completion of all personnel documents. Reviews documents for accuracy, format, and compliance with applicable regulations.

 

(7) Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. May serve as the travel account program manager. Reconciles un-liquidated obligations to maximize funds utilization and may serve on the Program Budget Advisory Committee (PBAC).


QUALIFICATIONS REQUIRED:

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QUALIFICATION REQUIREMENTS: To be qualifying, experience must have been progressively responsible with increasingly difficult and complex duties. Experience must have been at the next lower or second lower grade or its non-federal equivalent.

 

GENERAL EXPERIENCE: Administrative or clerical experience, education, or training which demonstrates the ability to perform the duties of the position. Experience using computer and automation systems.

 

SPECIALIZED EXPERIENCE: Must possess 12 months of specialized experience in the interpretation and application of regulations, procedures, and laws. Experience that provided a capability to perform administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control. Experience gathering information, compiling data, and preparing reports. Experience which demonstrates the application of both oral and written communicative ability.

 

KSA'S:

1.  Knowledge of office automation, to include budgeting, purchasing, supply, personnel, word processing, and files maintenance.

2. Ability to purchase supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents.

3. Ability to collect maintenance and/or logistics program information from personnel, enter it into electronic or manual information systems, and search for it as requested.

4. Knowledge of general office automation software, practices and procedures to design or develop detailed charts and graphs. Competitive level proficiency in typing to accomplish word processing and office automation tasks.

 

NOTE: REGARDING QUALIFY OF EXPERIENCE: Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established capability criteria/assignment must be follows. The applicant's record of experience, training, and education must show possess of the knowledge, skills, and ability needed to fully perform the duties of the position to be filled.


Substitution of Education for Specialized Experience:  High school graduate or the equivalent may be substituted for 3 months of specialized experience.  Education in an accredited college, university, or trade school may be substituted for experience on the basis of one academic year of study (i.e., 36 weeks of substantially full-time study, or 30 semester hours, or the equivalent) for 12 months of specialized experience.  Each 30 semester hours credited must include at least 6 semester hours of courses which are directly related to the type of work of the position. College transcripts MUST be submitted for professional positions or when substituting education for experience. NOTE: If you are using education as a substitution of experience OR education is a mandatory requirement to meet qualification, YOU MUST SUBMIT copies of college transcripts when required.  Failure to provide college transcripts when required will result in an ineligible rating. NOTE: The Nebraska National Guard HRO has a document entitled "Secrets to Getting a Technician Job"; you are encouraged to follow the link provided if you are interested. 

http://ne.ng.mil/ArmyGuard/Tech%20Branch%20Documents/SecretstoGettingaTechnicianJob1.pdf

 

REMEMBER: Military training directly related to the type of work of the position may be substituted on a day for day basis. 

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications. Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

 

Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link: http://www.opm.gov/forms/pdf_fill/of612.pdf

 

MILITARY REQUIREMENTS:  Selected candidates will be required to be in a compatible military grade and assignment prior to the effective date of placement.

 

MILITARY GRADES:  Maximum Military Grade E8; Minimum Military Grade E5; Military grade inversion within the full time work force is not permitted.  The military grade of the full time supervisor must equal or exceed the military grade of the personnel supervised.

 

Compatible Military Assignments: Enlisted -  00F - MOS Immaterial, must be assigned to an aviation unit

 

Individual does not have to be currently assigned to one of these career fields to be considered for this position; however compatibility requirements must be met prior to appointment to the position.

 

Selectee must complete the Resource Management and Budget Analyst Course (NGRM 101 and 102), Fiscal Law Course, and required GFEBS training within 12 months of appointment.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents.

 

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


BENEFITS:

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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Main New Employee Website - http://www.opm.gov/insure/new_employ/index.asp

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp

Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp
Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, and Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp



OTHER INFORMATION:

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

 

2.  Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs. 



HOW TO APPLY:

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To apply for this position, you must provide BOTH of the following parts:

 

1.  Your responses to the Qualification Questionnaire, and

2.  Your resume and any other documents specified in the Required Documents section of the Job Announcement.

Use the Online Qualification Questionnaire for convenience and quickest processing.

(Here is a link for aiding you in building your Resume and some application tips):

http://www.usajobs.gov/ResourceCenter

 

Option A:  Online Qualification Questionnaire.

Tips for using the Online Qualification Questionnaire:

  • You must click both "Finish" and "Submit" when you are done. Your Online Qualifications Questionnaire is not processed - and your resume is not attached - until you click "Submit" button, even if USAJOBS says it sent your resume.
  • You can upload or fax supporting documents after you Submit the Online Qualification Questionnaire.
  • You must complete the entire process by the closing date -- Tuesday, September 17, 2013
  • To make sure everything you submitted is successfully received, follow these steps:

         1.  Go to https://www.applicationmanager.gov and log in using the box on the right hand side of the page.

         2.  Click the radio button for this Vacancy Identification Number: 953032. Click Select a Vacancy.

         3.  Verify that all your documents appear on the table with a status of Processed.

  • You can save your work and come back later. Just click both Save and Logout. (When you want to return, go to https://www.applicationmanager.gov and log in using the box on the right hand side of the page.)
  • If you submit more than one Qualification Questionnaire for this position, the most recent one Submitted is the one that is used. Therefore, it is important for you to complete it in its entirety.

 

To begin, choose one of the following options:

  • If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualification Questionnaire you complete and Submit from this session, not to any Questionnaire you may already have saved or submitted.

OR

  • If your résumé is going to be one you prepared OUTSIDE of USAJOBS Résumé Builder, click this link to begin the process:   Online Questionnaire

 

 To return to Application Manager at any time, use whichever one of the links   you used to begin as described above, or simply go to https://ApplicationManager.gov.

 

Option B:   Paper Qualifications Questionnaire.

 

If it is not practical for you to use the Online Qualification Questionnaire, you can write your answers on paper.   Follow these steps:

1.   You can print a copy of this job announcement so that you can read the questions offline.

2.   Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703) 724-1850 - after the introduction, press 1, and listen for instructions.

3.   You may submit the Form 1203-FX, resume, and any supporting documents by FAX.    

  • By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly.   The fax number is 1-478-757-3144.   Feed all documents into your fax machine top first so that we receive them right-side up.



REQUIRED DOCUMENTS:

The following documents are required:

 

  • Current Resume or Application for Federal Employment - Optional Form 612

 

Please ensure that your resume contains the basic information listed below:

 

   Work experience: (for each position you held that is related to this job) - (do not provide copies of job descriptions):

   - Job title.

   - Duties and accomplishments

   - If assigned additional duties in a position, include percentage of time spent performing the additional duties.

   - Number of hours per week.

   - Employer's name and address

   - Supervisor's name and phone number.

   - Starting and ending dates of employment (month and year).

   - Salary

   - Indicate if your current supervisor may be contacts.

 

   Military Experience: Include all military experience that is pertinent to be position for which you are applying:

   - Starting and ending dates of assignment.

   - Duty title of position.

   - MOSs/AFSCs.

   - Complete a separate experience block for each period of military service related to the position.

 

NOTE: Be specific and always include dates and complete details of all job related experience.

 

  • Transcript (not required unless being used for substitution of education)

 

Transcripts are required if substituting education for experience or there is a mandatory education requirement.  Your college transcripts must identify, for each course, the college or university, semester or quarter hours earned, grade and grade-point received.   Submitting a certificate or a degree will not suffice.   Photocopies of original transcripts are acceptable, but you will be required to provide originals if you are selected for this position. 

 

  • If you are or have been a Federal employee, you are encouraged to submit a copy of your last Notification for Personnel Action, Form SF-50. 

The Questionnaire

Social Security Number

Vacancy Identification Number

953032
1. Title of Job

Administrative Support Assistant (OA)
2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

07

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties

001 Administrative Support Assistant (OA)

21. Geographic Availability

312830109 Lincoln, NE

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. What is your area of consideration with the Nebraska Army National Guard?

A. Current permanent and/or indefinite bargaining unit technician of the Nebraska Army National Guard.
B. All Drill Status/M-Day members and temporary technicians of the Nebraska Army National Guard
C. I am not currently in the Nebraska Army National Guard or I am unwilling to join.

2. MILITARY MEMBERSHIP IS REQUIRED FOR THIS POSITION. Are you an enlisted military member in the grade of E5-E8?

 

FOR QUESTIONS REGARDING ELIGIBILITY TO JOIN THE MILITARY (NEBRASKA ARMY NATIONAL GUARD) PLEASE CONTACT THE LOCAL RECRUITING OFFICE AT 1-402-309-7151.

A. Yes, I am currently an enlisted military member between the military grade of E5-E8.
B. No, I am not currently an enlisted military member between the military grade of E5-E8 but I am willing to join.
C. No, I am not an enlisted military member between the military grade of E5-E8 and I do not wish to join the Nebraska Army National Guard.

Respond to all the questions below. For each question, choose the response below that best describes your experience and/or training. Mark only one response for each question. You must select the best response for each question; do not leave any questions unanswered.  Please note that your answers will be verified against the information you provide in your resume or application and information your references provide.

3. Do you possess administrative or clerical experience, education, or training which demonstrates the ability to perform the duties of the position; Experience using computer and automation systems?

A. Yes, I do possess the general experience.
B. No, I do not possess the general experience.

4. Do you possess 12 months of specialized experience in the interpretation and application of regulations, procedures, and laws; Experience that provided a capability to perform administrative functions; Experience demonstrating the ability to advise lower graded employees; Experience working independently and setting priorities with very little supervisory control; Experience gathering information, compiling data, and preparing reports; Experience which demonstrates the application of both oral and written communicative ability?

A. Yes, I do possess the GS-7 specialized experience.
B. No, I do not possess the GS-7 specialized experience.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

5. Knowledge of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files maintenance.

6. Ability to purchase supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents.

7. Ability to collect maintenance and/or logistics program information from personnel, enter it into electronic or manual information systems, and search for it as requested.

8. Knowledge of general office automation software, practices and procedures to design or develop detailed charts and graphs; Competitive level proficiency in typing to accomplish word processing and office automation tasks.

9. As previously explained, your rating in this Occupational Questionnaire are subject to evaluation and verification based on the documents and references you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency.

 

Please take this opportunity to review your ratings to ensure their accuracy. By agreeing to the statement below, you are confirming that you: (1) understand this warning, (2) have reviewed your responses to this questionnaire for accuracy, (3) verify that your responses accurately describe your current level of experience and capability, and (4) realize you must join the respective Nebraska National Guard and wear the military uniform.

 

Failure to agree to this statement will disqualify you from further consideration for this position.

A. Yes, I verify that all my responses to this questionnaire are true and accurate. I accept that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the questionnaire that I may be removed from consideration.
B. No, I do not accept this agreement and/or I no longer wish to be considered for this position.

AGENCY CONTACT INFO:

Denise L. Anderson
Phone: (402)309-8177
Email: DENISE.L.ANDERSON12.MIL@MAIL.MIL
Agency Information:
Nebraska National Guard
Human Resources Office
2433 NW 24th Street
Lincoln, NE
68524
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, you will be notified of your rating and or referral to the hiring official.  If further evaluation or interviews are required you will be contacted.

 

Qualified candidates are referred to the selecting official in the following order:

  1. Fully qualified Area 1 applicants. (current NE National Guard bargaining unit technicians)
  2. Fully qualified Area 2 applicants.

 

You will be kept informed of actions taken on your application.  The selecting official will contact you for an interview if your name is referred.

 

Instructions for completing the OPM 1203-FX.

 

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions.  You may omit any optional information; however, you must provide responses to all required questions.  Be sure to double check your application before submission.

Online Questionnaire


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Job Announcement Number:

NEAR-13-168

Control Number:

350807000