This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Department:Department Of Veterans Affairs

Agency:Deputy Assistant Secretary for Acquisition and Materiel Management

Job Announcement Number:VY-2013-EA-947332-MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,995.00 to $98,022.00 / Per Year

OPEN PERIOD:

Thursday, October 10, 2013 to Thursday, October 31, 2013

SERIES & GRADE:

GS-1102-09/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

Many vacancies in the following location:
Hines, IL View Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

Our mission:  To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan," - by serving and honoring the men and women who are America's Veterans. 

YOU CAN MAKE A DIFFERENCE

Every job at the VA impacts the Veterans that we serve.  You can be part of that team, helping to make sure that our Veterans receive the top-quality care they deserve. 

Location: This position is located in one of the service organizations of the Department of Veterans Affairs National Acquisition Center (NAC) in Hines, Illinois. 

More selection(s) may be made from this announcement should the need arise.

Area of Consideration.  To be eligible under Merit Promotion, you must have an eligibility listed below:  

Competitive Merit Promotion:

*Transfer or Reinstatement eligibles: current Federal or former employees with career or career-conditional appointments in the competitive service that hold, or have held a career or career-conditional position at a lower grade level as the position being announced. An SF-50 must show appointment in the competitive service.

*Veterans Employment Opportunity Act (VEOA) eligibles.

Non-Competitive Merit Promotion:

*ICTAP/CTAP eligibles

*Disabled veterans receiving 30% or more disability compensation from the VA

*Individuals with severe disabilities (eligible for Schedule A appointments)

*Individuals eligible under other non-competitive appointment authorities such as:   Military spouses under E.O. 13473; Certain former overseas employees; Present and former Peace Corps, Vista or Action volunteers;              Former White House staff; Present and former Foreign Service officers and employees; Certain National Guard technicians.

*Current and former Federal employees who meet the established criteria outlined in an Office of Personnel Management Interchange Agreement

*Transfer or reinstatement eligibles that hold, or have previously held a career or career-conditional position at the same or higher grade level with the same or higher promotion potential as the position being announced.

*Veterans Recruitment Authority (VRA), allows appointments of eligible veterans up to the GS-11 level.   

Note: This position is also being announced at the GS-5/7 under announcement number 947340 to all U.S. citizens. Applicants who meet the eligibility criteria are encouraged to apply under both announcements.         

Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e. intellectual disabilities, severe physical disabilities, or psychiatric disabilities) and/or Disabled Veterans with a compensable service-connected disability of 30% or more.

KEY REQUIREMENTS

  • You must be a US citizen to apply for this job
  • You must be eligible under the Area of Consideration
  • You must submit your resume and supporting documents (See How to Apply)
  • Relocation expenses will not be paid

DUTIES:

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At the full performance level the Contract Specialist in this position will serve as the contract officer, contract negotiator, and contract administrator for high dollar value contracts with a national scope for a vast range of medical supplies and services; high tech, complex equipment and systems; accessories, replacement parts, and services including rentals. Specifically, the Contract Specialist will: 
• Make final determinations relative to price adjustment, derivations from contract terms and conditions, delivery schedules and changes, change orders, and other related contract matters
• Negotiate directly with contract personnel to modify contracts, execute supplemental agreements, and obtain final settlements
• Coordinate throughout the contract administration process with quality assurance personnel, auditors, program personnel, general counsel, inspector general personnel, personnel from contractor firms, and the general public
• Develop realistic and attainable milestones, and monitor progress to assure timely accomplishment of assigned workload
• Serve as contract administrator with a range of responsibilities including cost/price analysis, negotiation, administration, cancellation and termination of contracts

View Assessment Questions


QUALIFICATIONS REQUIRED:

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To be eligible for this position you must possess one of the Basic Requirements AND you must meet the Additional Qualification Requirement for the grade to which you are applying.

Basic Requirement:

A. A 4-year course of study leading to a bachelor's degree with a major in any field.

OR

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR

C. Meet the following exception to the requirements stated in "A" above: Occupied and continue to occupy a GS-1102 position since January 1, 2000. (This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met)

AND

Additional Qualification Requirements:

To be eligible at the GS-09 level, you must possess one of the following:

A) One year of specialized experience, equivalent to at least the GS-07 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: procuring supplies or services through formal advertising; reviewing requisition requests to ensure proper specifications or purchase descriptions; selecting clauses to cover special conditions; evaluating bids or proposals for compliance with specifications and applicable clauses; and administering contracts by monitoring progress of contractors and taking action to address any issues. Note: Your resume must fully support this experience.

OR

B) Successfully completed at least 2 full academic years of progressively higher level graduate education or Master’s or equivalent degree in one of the following: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management.

OR

C)  A combination of specialized experience and education as described in A and B above. To compute the formula for qualifying under this combination, first determine the percentage of the specialized experience you possess; then determine the percentage of the education you possess (note: only education in excess of the first 60 semester hours is creditable); then add the two percentages; they must equal to 100 percent to qualify. Submit a copy of your transcripts with your resume if using this option to qualify. 

To be eligible at the GS-11 level, you must possess one of the following:

A) One year of specialized experience, equivalent to at least the GS-09 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: reviewing requisitions and determining the appropriate method of procurement, i.e., formal advertising or negotiation; developing procurement plans by reviewing previous history, market conditions, and specifications; analyzing proposals received for responsiveness and responsibility of contractor; and negotiating extensions of delivery schedules, price adjustments, labor hours, modifications to the contract, or similar agreements. Note: Your resume must fully support this experience.

OR

B) Successfully completed at least 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree in one of the following: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management.

OR

C) A combination of specialized experience and education as described in A and B above. To compute the formula for qualifying under this combination, first determine the percentage of the specialized experience you possess; then determine the percentage of the education you possess (note: only education in excess of the first 60 semester hours is creditable); then add the two percentages; they must equal to 100 percent to qualify. Submit a copy of your transcripts with your resume if using this option to qualify. 

To be eligible at the GS-12 level, you must possess one of the following:

A) At least 1 year of specialized experience equivalent to the GS-11 grade level in the Federal Service, or equivalent pay band in other pay systems. This experience may also have been obtained in the private sector, but it must demonstrate that it is comparable to the GS grade indicated. Examples of such specialized experience include: serving as a contract administrator/contracting officer, including performing duties such as price/cost analysis, negotiation, administration, cancellation and termination of contracts; planning the procurement action with technical, legal, and contract pricing personnel; conducting conferences with contractors to provide information and clarify provisions of the contract; and negotiating prices and executing supplemental agreements for service commodity contracts. (There is not an option to substitute education for experience at the GS-12 level.)


PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.


Education:   

When there is a positive education requirement, or you are using education to qualify as a substitution for experience,  transcripts (unofficial) are required at the time of application  to verify that you meet the educational requirement or substitution.

 

Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  http://www.ed.gov/admins/finaid/accred/index.html  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalence with your transcript in order to receive credit for that education.

 

 

REQUIREMENTS:

·         Background Investigation: You may need to successfully complete a background investigation before appointed into the position.

 

·         Probationary Period: You may be required to serve a one year probationary period.

  

·         Time in Grade (TIG): Current employees, Transfer and/or Reinstatement Eligibles must have a minimum of 52 weeks at the next lower grade GS-grade level to be eligible under Merit Promotion.   An SF-50 must be provided which shows your current pay plan/series/grade to verify time-in-grade requirements are met.  Failure to provide an appropriate SF-50 will result in an ineligible rating.  

 

·         Relocation Expenses: Relocation expenses are not authorized for this position.
 

HOW YOU WILL BE EVALUATED:

 

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.

Your application will be evaluated based on your ability to demonstrate the following knowledge, skills and abilities/competencies:

• Contracting
• Verbal communication
• Coordination of work
• Planning and monitoring
   

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCEPlease note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.

 

 


BENEFITS:

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VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/.

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at https://my.usajobs.gov/Resource Center/Index/Interactive/Benfits#icc

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.  This position may be authorized for telework.  Telework eligibility will be discussed during the interview process.

Creditable Service for Annual Leave Accrual for Non-Federal Work Experience and Experience in the Uniformed Service:  At the sole discretion of the Agency, newly appointed Federal employees may be given credit for their job-related non-federal experience or active duty uniformed military service toward the accrual of annual leave. This credited service can be used in determining the rate at which they earn annual leave.  Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy:   The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position."



OTHER INFORMATION:

 

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Well qualified applicants possess experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job.  Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Selective Service: Males born after 12/31/1959 must be registered or exempt from Selective Service (see http://www.sss.gov/).

 



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on  Thursday, October 31, 2013 to receive consideration.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

 

All Applicants are required to submit the following documents:

 

·  Resume

·  Completed Occupational Questionnaire

·  Unofficial College Transcripts are required when education is used to meet any basic education requirement and/or you are basing all or part of your qualifications on education.  If selected you may be required to produce official transcripts before being appointed. Failure to provide transcripts will result in an ineligible rating.

·  Veterans Preference Documentation:  DD-214 or Statement of Service which shows dates of service and character of service, and VA or Armed Forces Disability Letter if  claiming 10-point preference.

·  Other documents – use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.  

 

Faxing Applications or Supporting Documents: You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

 

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

 

*If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf  and provide the required information.  The Vacancy ID is: 947332

2. Fax your documents to 1-478-757-3144.

 

*If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Thursday, October 31, 2013 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

 

*To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

 

Veteran's Preference:  For more information and/or to determine if you are eligible for Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

AGENCY CONTACT INFO:

Elisa Acevedo
Phone: (210)805-3733
Email: ELISA.ACEVEDO@OPM.GOV
Agency Information:
VA Central Office HRS
999
Washington, DC
99999

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After a review of your application and supporting documentation, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. To view the status of your application,  log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

 


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Job Announcement Number:

VY-2013-EA-947332-MP

Control Number:

350708500