This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:MANAGEMENT SERVICES ASSISTANT (OA)

Agency:Selective Service System

Job Announcement Number:AN909351

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,907.00 to $45,376.00 / Per Year

OPEN PERIOD:

Tuesday, September 24, 2013 to Thursday, October 03, 2013

SERIES & GRADE:

GS-0303-06

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Great Lakes, IL United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Join the Selective Service System's team of energetic, career minded professionals! The Selective Service System offers an opportunity for self-motivated individuals with excellent interpersonal skills and a strong work ethic to launch or continue a career in public service.

Our fast paced environment consists of challenging and rewarding work, training opportunities, and the potential for advancement. The Selective Service System offers competitive wages, a thrift savings plan with matching funds (similar to a 401k savings program), extensive health care benefits (dental and vision coverage available), paid vacation time, and a host of unique work-life benefit options that include Tele-work options as well as Alternate and Flexible Work Schedules.

The Selective Service System is an independent agency whose mission is to maintain a system which can promptly and efficiently furnish untrained manpower for induction into the Armed Forces during a national emergency; and provides an Alternative Service Program to men classified as conscientious objectors during a draft.

As a Management Services Assistant in the Data Management Center of the Selective Service System, you will perform a wide variety of administrative and management support functions to include report preparation, reports control, and records management.

 

This job opportunity announcement may be used to fill additional vacancies.

KEY REQUIREMENTS

  • U.S. Citizenship
  • Suitability for Federal employment determined by background investigation.
  • One-year probationary period may be required.

DUTIES:

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  • Processes personnel actions on a daily basis.
  • Provides accurate cost accounting for training.
  • Inputs time and attendance.
  • Originates procurement transaction documents.
  • Maintains files on availability of training classes and identifying training needs.


QUALIFICATIONS REQUIRED:

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Typing Proficiency Requirement:

You must demonstrate that you are able to type at least 40 words per minute with three or fewer errors in a five minute sample.

AND

To qualify for this position at the GS-06:

You must have at least one year of specialized experience, equivalent to the GS-05 level in the Federal service, that included maintaining personnel actions regarding changes in status, annual performance appraisals, quarterly review, awards, etc.; inputting time and attendance; maintaining inventory of equipment and other accountable property; and assisting in maintaining financial records.


Time-in-Grade:  Current and former permanent Federal employees must have served 52 weeks at the next lower grade level of the grade level being filled for this position.  

 

All qualification requirements must be met by midnight (Eastern Time) on the closing date of this vacancy announcement.

HOW YOU WILL BE EVALUATED:

Once the job opportunity announcement closes, your résumé and supporting documents will be reviewed and evaluated against your assessment questionnaire responses to determine whether you are qualified for this position. You should be aware that your ratings are subject to evaluation and verification.  If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

For Competitive Applicants/All U.S. Citizens:  Your application will be evaluated and rated under Category Rating and Selection Procedures.  Your application will be reviewed for minimum qualifications and your resume and supporting documentation will be compared to your responses on the occupational questionnaire or competencies for consistency.  If you meet the minimum qualifications for this job, your application will be further reviewed to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the occupational questionnaire or competencies listed in this vacancy announcement.  You will then be placed in one of three rating categories:

  • Qualified Category –Meets the specialized experience outlined in the minimum qualifications requirements section of the vacancy announcement as identified through the job analysis. 
  • Well Qualified Category – Meets the basic qualification requirements for the vacancy announcement and demonstrates a proficiency level in the critical competencies for successful performance of this position as identified through the job analysis process.
  • Best Qualified Category – Meets the basic qualification requirements for the vacancy announcement and has successful experience in the same or similar job that has demonstrated an "outstanding" proficiency level in applying the critical competencies for this position to work at increased levels of difficulty and complexity as identified through the job analysis process.

 

Application of Veterans’ Preference:  the Category Rating Method does not add veterans’ preference points or apply the rule of three, but protects the rights of veterans by placing them ahead of non-preference eligible within each category.  Preference eligibles who do not have a service-connected disability of 10 percent or more will be assigned to the appropriate quality category based upon the job-related assessment and will be listed ahead of non-preference eligibles within the appropriate quality category.  Preference eligibles who have a compensable service-connected disability of at least 10 percent and who meet the minimum qualifications requirements “will be listed in the highest quality category (except if the position is a scientific or professional position at the GS-9 level or above).  The Office of Personnel Management (OPM) has defined the professional and scientific professional positions and can be accessed here:  http://www.opm.gov/qualifications/standards/group-stds/gs-prof.asp.

For Merit Promotion and Veterans Employment Opportunities Act (VEOA) Applicants:  The highest rated merit promotion/VEOA candidates will be referred to the hiring agency.

For Noncompetitive Appointment Applicants:  All qualified noncompetitive candidates will be referred to the hiring agency.

Application of Veterans' Preference:  Under Category Rating procedures, veteran preference eligibles will receive selection consideration before non-preference eligibles within each quality category.

The assessment questionnaire is designed to measure the following competencies that are required for this position:

  • Office Administration

  • Automation Systems

  • Oral Communication

  • Written Communication

To preview the assessment questionnaire, click the following link: View Assessment Questions


BENEFITS:

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The Federal government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at http://www.opm.gov/retire/retire_jobseekers.asp.



OTHER INFORMATION:

Veterans' Preference: If you are a veteran claiming 5-point veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or an official statement from your command if currently on active duty. If you are claiming 10-point veterans' preference, in addition to the DD-214, you must also submit a Standard Form 15 (Application for 10-Point Veteran Preference) and the required supporting documents listed on that form.  For more information on veterans' preference see http://www.fedshirevets.gov/.

Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion consideration, you must be:  1) a preference eligible; or 2) a veteran separated after 3 or more years of continuous active service performed under honorable conditions (you must submit a DD214-member copy 4).

Career Transition Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position, placing them in the Well Category or higher (or rated an 85 or above for consideration under merit promotion procedures). For information on eligibility criteria and required documentation, go to:  http://www.opm.gov/rif/employee_guides/career_transition.asp 

Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:

http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/

Hiring Authorities for Veterans

People with Disabilities

 

Selective Service: The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, go to: http://www.sss.gov/.



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

 

The complete application package must be submitted by 11:59 PM (EST) on Thursday, October 03, 2013 to receive consideration.

 

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

 

To verify your application is complete, log into your USAJOBS account @ https://my.usajobs.gov/Account/Login and click the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

 

To return to an incomplete application, log into your USAJOBS account @ https://my.usajobs.gov/Account/Login  and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

 

To complete a hard copy assessment questionnaire and submit it via fax: Do not complete the steps below if you have already applied online to the questionnaire for this position.

1) Print the instructions and questionnaire by clicking View Occupational Questionnaire.

2) Print the 1203FX form to record your responses to the questionnaire.

3) Fax the completed 1203FX (all 6 pages but do not include a Cover Page for this document) to: 

1-478-757-3144.

 



REQUIRED DOCUMENTS:

  • Your Résumé (if you submit a personally developed résumé, curriculum vitae, or any other written format, be sure to include a detailed description of your job-related qualifications, beginning/ending dates, and hours worked per week, for each paid and non-paid position you included).
  • Completed Assessment Questionnaire
  • Standard Form 50 (only applies to current or former Federal service employees)
  • Performance Appraisal OR a written statement as to why one can not be provided must be submitted (only applies to current Federal service employees). Your performance appraisal must be your most recent (within the previous 18 months) performance appraisal. 

 

Other Supporting Documents: (only submit if applicable to you)

  • Veterans' Preference and/or VEOA documentation (e.g., DD-214 Member Copy 4, SF-15, VA letter, etc.)
  • CTAP/ICTAP documentation
  • Noncompetitive appointment eligibility documentation
  •  

    If you are unable to upload supporting document(s) online, you can fax them by completing the following:

    1. Print out a Fax Cover Page @ http://staffing.opm.gov/pdf/usascover.pdf and complete the required information. The Vacancy ID is 909351

    2. Fax a Cover Page with each supporting document to 1-478-757-3144 by 11:59 PM (EST) on Thursday, October 03, 2013 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

    AGENCY CONTACT INFO:

    Mid-Atlantic Services Branch
    Phone: (757)441-6765
    Email: NORFOLKMAIL@OPM.GOV
    Agency Information:
    Mid Atlantic Svc Branch Norfolk
    OPM Federal Building
    200 Granby Street
    Suite 500
    Norfolk, VA
    23510-1886

    WHAT TO EXPECT NEXT:

    You will be notified on the outcome of your application once a list of candidates has been sent to the hiring manager for employment consideration.

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    Job Announcement Number:

    AN909351

    Control Number:

    350664600