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This Position Is No Longer Available

Job Title:  Contract Specialist
Department:  Department of the Army
Agency:  Army National Guard Units (Title 32)
Job Announcement Number:  13-218-949609

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$38,790.00 to $61,678.00 / Per Year
Friday, August 23, 2013 to Monday, September 09, 2013
Full Time - Permanent
1 vacancy in the following location:
Lansing, MI United StatesView Map
Area 1, 2, & 3



Join our National Guard team and serve your nation, your state and your community!

The Michigan National Guard mission is to provide relevant and ready operational military forces, consistent with our values, in support of our state and nation and provide support to military personnel, civilian employees, families, retirees, and veterans. Our vision is to be acknowledged as a premier military and veterans organization meeting state and national requirements and to be recognized as the destination of choice for full spectrum operations and four-season joint training.


Excepted Appointment – Permanent

Acceptance of a Technician Position will result in the termination of “Selected Reserve Bonuses”



AREA 1 - Open to on-board permanent technicians of the MIANG or MIARNG (Tenure I or II Status).

AREA 2 - Open to current military members of the Michigan Air or Army National Guard.

AREA 3- Open to all those eligible for enlistment/commission in the Michigan Air or Army National Guard. 




ENLISTED MOS: 42, 36B, 51C, 92A, 92Y/Z 

Selectee Must be assigned to a compatible MOS/AFSC within 12 months of appointment into the technician position and maintain satisfactory membership in the Michigan National Guard.


MILITARY GRADE: E-1 to E-4, WO1 to CW5, O-1 to O-4

Grade inversion within the full time workforce in not permitted. The military grade must not exceed that of the supervisor. Members applying for this position and exceeding the maximum military grade listed on this job announcement MUST submit a statement in writing that they are willing to take an administrative reduction in grade to the advertised military grade on the job announcement for which applying. Applicants who exceed the military grade will NOT be placed into the technician position until they have been administratively reduced to the military grade on the job announcement.


  • Postion Description Number: D0983000
  • PARA/LINE: 1625/228
  • Must be willing to join the Michigan Army National Guard


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Brief Description of Duties:  This position is located in the United States Property and Fiscal Office (USPFO).  Incumbent is responsible for numerous contracting transactions, such as conducting and/or participating in contract negotiation, supply and service acquisition, and construction.  Initiates contracting actions from acquisition planning, solicitation actions, contract award, contract administration, to contract close-out. Procures a variety of supplies, services, and construction projects to include facility modification, rehabilitation, maintenance and new construction.  Incumbent plans, organizes, manages, and performs duties necessary to accomplish contracting functions to provide for supplies and services in support of programs essential to state Army and Air National Guard daily operations, training, and readiness missions.  Fosters an environment conducive to teaming among service providers and customers to meet state Army and Air National Guard requirements.


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In your application and/or resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position, and for consideration of an interview.

Minimum Requirements:


1. A bachelor’s degree from an accredited educational institution authorized to grant baccalaureate degrees.



2. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing economics, industrial management, marketing, quantitative methods, or organization and management.

(This requirement can be obtained within the degree or in addition to the degree.)




C. The Defense Acquisition Workforce Improvement Act (DAWIA) dictates specific education, training requirements, and knowledge and experience factors for Acquisition Corps Officers and individuals holding Contracting Officer positions above the simplified acquisition threshold must meet certain criteria. Groupings of education, training and experience standards provide the framework for progression in a career field and are used for the purpose of characterizing an acquisition officer’s qualifications within a given career field. If applicants have not completed all the training required for their current position, they may not be considered as candidates to fill the vacant position on a promotion basis. If prevented from completing mandatory courses, this certification must be met within 24 months of selection. The three career levels are:


Level I : Basic or Entry level positions at GS-5 to GS-9.

Level II: Intermediate or “Journeyman” level positions, GS-9 to GS-12.

Level III: Advanced or senior level positions, GS-13 and above.




Positions in this series manage, perform, and administer purchasing and contracting functions for commodities, services, and construction. The work includes cost and price analysis, selection and solicitation of sources; preparation, negotiation, and award of contracts through formal advertising or negotiation procedures, and all phases of contract administration, termination or close out of contracts. This field involves soliciting bids and proposals, preparing, processing, awarding and administering contractual documents. Maintains records of obligations, bid deposits and miscellaneous purchasing transactions.


Specialized Experience:


GS-07 -Must have at least 12 months experience equivalent to at least GS-5 or 1 full academic year of graduate education, law school, or superior academic achievement. As well as applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-7 position.


GS-09 - Must have at least 12 months experience equivalent to at least GS-7 or 2 full academic years of progressively higher level graduate education, or master’s or equivalent graduate degree or LL.B. or J.D. Additionally, all applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-9 position.




KNOWLEDGE, SKILL AND ABILITIES (KSAs): In your application and/or resume please address the following factors in detail, giving dates of the experience and in what position the experience was gained. This information is used only for rating and ranking and not used for qualifying applicants.

--Knowledge of federal contracting laws, Department of Defense (DoD), Army, Air Force, NGB, and local purchasing and contracting regulations, directives, and procedures governing contracting activities.

--Knowledge of sealed bidding procedures sufficient to develop contracts for a variety of supply, service and construction requirements.

--Knowledge of contract negotiation techniques sufficient to negotiate and administer contracts where the contracting actions are well defined and precedents are available.

--Knowledge of contract administration principles and practices to monitor contractor performance and to solve problems relating to contract modifications, contract progress as well as contract payments and other similar problems.

--Knowledge of business and industry practices necessary to analyze the contractor’s ability to perform the contract.

--Knowledge of specific contractual requirements, terms and conditions, and pricing provisions necessary to evaluate costs, to analyze effects of contractor change proposals, and to develop positions for negotiating fair and reasonable settlements.

--Knowledge of procurement monitoring and management control techniques necessary to monitor the contractor's financial and business conditions, to detect indicators having an adverse impact on contract performance.

--Knowledge of technical, oral, and written communications skills. Must be capable of acting as a team chief and lead negotiator when contract negotiation is necessary.

--Knowledge of and capability to perform market survey techniques.


--Knowledge of computers and computer applications as applied to contracting.


Substitution of Education for Specialized Experience Effective October 1, 2000 the Department of Defense implemented Title 10, United States code, sections 1723 through 1733, that put a positive educational requirement on this series, however if an individual occupied a GS-1102 position with authority to award or administer contracts above the simplified acquisition threshold in DoD on or before September 30, 2000, are exempt from the educational requirement.


Applicants must submit a copy of an official college transcript to show completion of the education substitution of this position

·         Incumbent must maintain membership in the Michigan National Guard.

·         For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.

·         For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.

·         Should a position be announced at less than the authorized grade, the selected applicant may be non-competitively promoted when he/she meets all qualifications and is submitted for promotion by the supervisor.

·         Employment is contingent upon successful completion of technician pre-employment physical for certain occupational series.

·         The wearing of the military uniform and abiding by the customs and courtesies as prescribed by applicable military service regulations are conditions of employment.

·         Employees will be required to participate in direct deposit/electronic fund transfer (DD/EFT).

·         Permanent Change of Station (PCS) is not authorized for this position.

·         If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

·         Selectees currently militarily assigned to another state are subject to the requirements and procedures of the Michigan Army National Guard (MIARNG) Interstate Transfer (IST) policies. You MUST coordinate with both the losing military unit and the IST Program Coordinator immediately upon notification of selection.  Selection into a position may cause a reduction in rank. 


QUALITY OF EXPERIENCE: Length of time is not of itself qualifying. Candidates experience is evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibly criteria/assignments will be followed. The applicants record of exeperience, training and education must show possession of the knowledge, skill and abilities needed to fully perform the duties of the position to be filled.  


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The Federal government offers a number of exceptional benefits to its employees.  Group Life Insurance, Health Insurance Programs, Retirement Program, Injury Compensation Benefits, 13 days Sick Leave each year, Annual Leave - 13 days a year for the first three years, 20 days a year for the next 12 years and 26 days after 15 years, 10 paid Holidays and 120 hours Military Leave.


The following web address is provided for your reference to explore the major benefits offered to most Federal employees.


 The Michigan National Guard is an Equal Opportunity Employer. Selection for this position will be made without regard to race, religion, age, sex, national origin, political affiliation, marital status, membership or non-membership in an employee organization, or any other non-merit factor except where military assignments preclude female membership.


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APPLICATION OPTIONS: Choose one of the following OPTIONS: Use the Apply Online option and the Online Qualifications Questionnaire for convenience and quickest processing.

OPTION A:  Apply Online

1.    Click Apply Online button and follow the prompted instructions

2.    Check all appropriate boxes and click Apply for this position now!

3.    Create and Application Manager account or if one is created sign in and answer all questions.

4.  All Applicants must go through USAJOBS to reach the Application Manager.

5.    You must click both Finish and Submit my answers now when you are done.


OPTION B:  Apply By FAX and Paper Qualifications Questionnaire.

If it is not practical for you to use the Apply Online, you can write your answers on paper and fax your resume

1.    Print a copy of this job announcement so that you can read the questions offline.

2.    Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form here or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.    Complete the Form 1203-FX.

a.    Refer to the printed vacancy announcement as you answer the questions.

b.    You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission. 

4.    Submit the Form 1203-FX, resume, and any supporting documents by fax

a.    By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing documents without the 1203-FX on top, always use the official cover sheet here ( and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.

5.    Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USAJOBS



TIPS FOR USING THE APPLY ONLINE FUNCTION: Your Online Qualifications Questionnaire is not processed – and your résumé is not attached until you click the Submit button, even if USAJOBS says it sent your résumé.

You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

You must complete the entire process by Midnight EST of the closing date     

To make sure everything you submitted is successfully received, follow these steps:

1.    Go to and log in using the box on the right hand side of the page.

2.    Verify that all of your documents appear on the table with a status of Processed.

3.    You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to and log in using the box on the right hand side of the page.)

If you submit more than one Qualifications Questionnaire for this position, the most recent one submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety. 

If your résumé is going to come from the USAJOBS Resume Builder, you also begin the process by clicking the Apply Online button. Your résumé will be attached only to the Online Qualifications Questionnaire. You complete and submit from this session and not to any Qualifications Questionnaires you may already have saved or submitted.



For this job announcement the following documents are required: Current Resume

For this job announcement the following documents are optional: Transcripts, Miscellaneous, DD-214s, Other. 


To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications. Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Resume Example


“Please include a detailed narrative of your work experience (paid or unpaid), training, education, and/or other information that relates to the specialized and general experience stated on this vacancy announcement. Include pertinent military experience and describe duties in detail (Always include dates). If ever employed by the Federal Government, please show the highest federal civilian grade held, job series, and dates of employment in grade and describe duties in detail (please attach a scanned copy of an SF-50 showing this information) . You may use continuation pages to include all related experience. Ensure that both military and civilian experiences are fully described, and include approximate dates.”






Vacancy Identification Number:

Position Title and Grade(s) for which you are applying:

Be sure to include this information in the email subject line and make sure the information matches.

Education Experience:

High School name, city, state and zip code, date of diploma or GED.
                Colleges and/or Universities attended, city, state and zip code.
                Major field (s) of study.
                Type and year of degree (s) received or total credit hours received                                                                             

Must submit college transcripts in order to receive Education Credit for work experience.Please refer to Education Substitution if applicable. 

Work Experience:

For each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions)

                Job Title

Starting and Ending dates of employment (month and year).
                Duties and accomplishments- "Include action adverbs (i.e., administered, analyzed, developed, organized,     identified, formulated, etc.) in your work experience."
                If assigned additional duties in a position, include percentage of time spent performing the additional duties.
                Number of hours per week.
                Employer's name and address.
                Supervisor's name and phone number Indicate if your current supervisor may be contacted.

Military Experience:

Job Title         

Starting and ending dates of assignment (month and year).  

Include all military experience that is pertinent to the position for which you are applying.               

                Duty title of position- "Include action adverbs (i.e., administered, analyzed, developed, organized, identified, formulated, etc.) in your work experience."
                Description of duties.
                Complete a separate experience block for each period of military service related to the position such as Deployments.


Other Qualifications:

Job-related training courses (title and length of course must be included).
Starting and ending dates of assignment (month and year)  

Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
Job-related certificates and licenses.

Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions i.e. the general and specialized experience located within the vacancy announcement to assist with describing work experience; however, resumes or applications received in verbatim will not be considered.


Larz A. Smith
Phone: (517)481-7701
Agency Information:
Michigan National Guard
Human Resources Office
Lansing, MI


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

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