This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Health Systems Specialist GS-11/12

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:KSAR-946848-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$57,408.00 to $89,450.00 / Per Year


Tuesday, August 20, 2013 to Friday, August 30, 2013




Full Time - Permanent




1 vacancy in the following location:
Topeka, KS United StatesView Map


This is a GS-11/12 vacancyy and is open to current members of the Kansas National Guard and current/prior service members eligible to become a member of the Kansas National Guard


A respected and honored agency unmatched in providing emergency response, recovery, safety and security to the people of Kansas and our nation, anytime, anywhere and under any conditions.



NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military skill in the Kansas National Guard and wear of the military uniform.  Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.  Applicants who are not currently serving in the Kansas National Guard must be eligible for immediate enlistment or appointment.  For enlistment/appointment, contact 1-800-GO-GUARD (1-800-464-8273 for Army) or 1-800-TO-GO-ANG (1-800-864-6264 for Air Force). 

POSITION LOCATION:  Joint Forces Headquarters, This is a GS-11/12 vacancy 

*** This position is in the excepted federal civil service  "under the authority of 32 U.S.C. 709," ***


  • Army AGR personnel not eligible to apply as AGR

PERMANENT CHANGE OF STATION (PCS): PCS is not authorized based on a determination that a PCS move is not in the government's best interest.

BONUS/INCENTIVE PROGRAM:  Individuals on bonuses and/or incentives may be subject to recoupment. Contact your education office (Army) or retention office manager (Air Force), for further information. 

GRADE/RANK INVERSION:  Grade and/or rank inversion is strictly prohibited.


  • Must be a current US citizen
  • Under 5 USC 2108 & 5 CFR 211, veterans preference criteria does not apply
  • Kansas adheres to all Equal Employment Opportunity laws


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This position is located in the Office of the State Surgeon, Joint Force Headquarters – State (JFHQ-ST). Serves as the Joint Force Headquarters – State (JFHQ-ST) Deputy State Surgeon. The incumbent serves as the State Surgeon's full time representative. The purpose of the position is to plan, coordinate, direct, and implement the medical readiness administrative programs of the state and provide oversight for the other programs located in the Office of the State Surgeon. Oversees and manages the medical readiness program of the state, which includes planning, coordinating, and providing guidance to all medical resources within the state. Direct responsibilities include, but are not limited to: command health programs, medical/dental aspects of mobilization, deployment and operations, medical education, sustainment, proficiency training, credentialing of health care professionals; and fiscal management, policy development and implementation. Provides medical support for accomplishment myriad contingency operations. Develops, plans, coordinates, and institutes medical policies to implement higher-level directives and federal law to provide optimum guidance and support to subordinate organizations. Coordinates with support organizations to assure an integrated approach to the solution of problems. Assesses the impact of changes in or to the medical program and coordinates with all principal parties to ensure that these changes do not exceed core capabilities. Develops procedures for correcting deficiencies to improve effectiveness. Confers with applicable support functions to ensure that medical requirements are being satisfied. Programs managed are substantial and subject to frequent change, and include unpredictable and unique problems for which there is no precedent. Changes often require reprogramming of resources. Identifies medical readiness trends; develops and issues guidance when warranted. Develops new procedures to solve unprecedented problems/issues. Chairs meetings to coordinate work to be accomplished by various commanders and full-time support personnel that must work as a team to accomplish tasks and goals. Represents the State Surgeon as the principal full-time medical advisor to The Adjutant General, Component Commanders, the Chief of Staff, and other directorate level staff elements, and as a liaison with all State, NGB, and Federal organizations concerning medical matters. Serves as liaison between Occupational Health and the State Surgeon. Manages all resources budgeted to the state for medical programs. Prepares annual budget for the state medical readiness program to include funding at state, NGB, and DA sources. Conducts staff conferences to determine budget impacts caused by increased costs, changes in programs and policies, readiness requirements, and new program requirements. Executes the budget approved medical readiness and approves all changes which may need to be made due for unforeseen problems. Ensures that training requirements for medical personnel are met. Ensures that medical training and medical logistical readiness of all units are in accordance with the priority of the units concerned. Develops and monitors a medical proficiency training program along with current and long range plans that provide adequate facilities, personnel, and equipment for support of the medical readiness program. Supervises Preventive Medicine Section personnel. The majority of the subordinate positions are support positions in one-grade interval occupational series. The supervisory responsibilities comprise less than 25% of the incumbent’s time. Plans work to be accomplished by subordinates. Sets and adjusts short-term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and the capabilities of subordinates. Develops performance standards and evaluates work performance. Gives advice, counsel, or instruction to subordinates both work and administrative matters. Interviews candidates for positions and recommends appointment, promotion, or reassignment to such positions. Hears and resolves complaints from subordinates, referring group grievances and more serious complaints to a higher level supervisor. Effects minor disciplinary measures. Identifies training needs. Performs other duties as assigned.


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General Experience:  Experience in administrative or technical work which demonstrates the applicant’s knowledge of missions, originations, programs, and requirements of health care delivery systems; ability to analyze problems and present both oral and written recommendations taking into consideration the wide range of factors and requirements which affect the management of the health care delivery system.

Undergraduate and Graduate Education:  Major study-hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. 

Specialized Experience:  Must have at least 36 months experience, education, or training which provided working knowledge of the principles and practices related to the management of health care delivery systems. Experience analyzing and recommending solutions to complicated problems related to health systems. Experience must include a thorough knowledge of missions, organizations, programs, and requirements of health care delivery systems.  Experience briefing senior leaders on related subjects. Experience in managing the function of the work to be performed.  Experience which includes leading, directing and assigning work of personnel.

Knowledge, Skills and Competencies:  Applicants who meet the eligibility requirements will be further evaluated by the selecting supervisor based on the following competencies considered essential to perform the duties and responsibilities of the position. 

  • Ability to analyze more complex problems and present recommendations.
  • Must have superior communicative skills both orally and in writing.
  • Knowledge of the policies and procedures used in various aspects and requirements of state medical programs.
  • Knowledge of the facility systems and requirements in various administrative areas such as budget, personnel and public relations.




Selected applicant must meet the following security requirement option:  2

  1. Applicant must successfully pass a National Agency Check (NAC).
  2. Applicant must successfully obtain/maintain a Secret Security Clearance.
  3. Applicant must successfully obtain/maintain a Top Secret Clearance.
  4. Applicant must successfully obtain/maintain a Top Secret Clearance/SCI.

RANK/GRADE REQUIREMENTS: Open to military ranks/grades of O-4 through O-5.


*Assignment to a compatible military position is NOT required for application, but required for appointment.


This position is for the following categories:  3

  1. Enlisted   2. Warrant Officer   3. Officer   4. Non-Dual Status

This position is:  2 (will maintain some supervisory responsibilities)

  1. Supervisory position   2. Non-Supervisory position


  1. Permanent   2. Indefinite/Reimbursable   3. Indefinite NTE Deployment + 30 days   4. Indefinte NTE 30 SEP 13   5. Temporary


Applications for all positions will be evaluated against the basic qualifications for the position as stated in the general and specialized experience listed above.

To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational assessment. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and/or supporting  documentation, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 


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The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at


  • Selecting Supervisor: LTC Barry Thomas, (785) 274-1070, DSN 720-8070,
  • This position does maintain supervisor responsibilities.




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To apply for this position you must provide a complete application package which includes:
1. Your resume describing your military/civilian work history and experience in your own words (plagiarizing will eliminate your application from further consideration).
2. Signed OF 306, Declaration for Federal Employment (not required for current PERMANENT Kansas technicians). 

3. Your responses to the Occupational Assessment
4. Any other documents specified in the Required Documents section of this job announcement.
NOTE: If you are using education to qualify for this position OR education is mandatory requirement to meet qualifications, YOU MUST submit copies of official college transcripts issued by the university or universities.


Please follow the instructions listed below for submitting the Occupational Assessment, View Occupational Questionnaire, and the required documents (read all instructions before you begin). You are solely responsible for the delivery of your materials. We are not responsible for incompatible software, illegible fax tranmissions, etc.

There are two options available to apply for our positions:
To begin, choose one of these options:


  • To begin the process, click the Apply Online button to create an account or login to your existing USAJOBS account. Follow the prompts to complete your application package and the Occupational Assessment.
  • If your resume is going to come from USAJOBS Resume Builder, you begin the process by clicking the Build New Resume button. NOTE: Your resume will be attached only to the online Occupational Assessment you complete and submit from this session, not to any questionaires you may already have saved or submitted.
  • If your resume is going to be one you prepared outside of USAJOBS Resume Builder, it will need to be uploaded.
  • You will be re-directed to Application Manager to begin the Occupational Assessment.
  • When logging into Application Manager you will see two options. These are "Existing Account" or "Create an Account." If this is the first time you have used Application Manager, please select "Create an Account."
  • To return to Application Manager at any time, simply go to
  • You must submit a separate application package for each position you wish to apply for.
  • Follow the instructions to complete your application package.
  • How to upload documents after you have completed the occupational assessment and have logged out (this must be done prior to submitting your application):
  • If you want to upload additional documents at a later time, click on or insert this link into your internet browser Login with your user name and password. This will take you to a screen displaying the vacancies you have applied for. Under "My Application Packages” Click on the position you are uploading to. Select "Upload Documents" from the list to the left. Upload your documents. You will see "Upload Successful" when you are finished.
  • To ensure successful uploads to USAJOBS, please ensure your documents are saved in an accepted file format and are not password protected. Accepted file formats include: JPG, PDF, TXT, RTF, DOC, WPD, XFD, FDF, XFDF or HTM/HTML.





Terry Spangler
Phone: (785)274-1160
Agency Information:
Kansas National Guard
Human Resources Office
2800 SW Topeka Blvd
Topeka, KS


Once the online questionnaire is submitted, you will receive an acknowledgement email that your submission was successful. After HRO reviews your application, if you are found qualified, your application will be forwarded to the selecting supervisor who will, in turn, contact you to schedule an interview. If you are found not qualified, you will receive an email indicating your non-qualification.

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