This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Assistant IT Manager and CM/ECF Administrator

Department:Judicial Branch

Agency:U.S. Courts

Job Announcement Number:13-04

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$55,027.00 to $106,399.00 / Per Year


Tuesday, August 20, 2013 to Tuesday, September 03, 2013




Full Time - Permanent


1 vacancy in the following location:
Lexington, KY United StatesView Map


United States Citizens


Come join the U.S. Bankruptcy Court for the Eastern District of Kentucky!

The United States Bankruptcy Court for the Eastern District of Kentucky is accepting applications for a full-time Assistant IT Manager and CM/ECF Administrator.  This position reports to the IT Manager and the position is located in Lexington, Kentucky.  Some travel and extended work hours may be required. 

The successful candidate is responsible for assisting the IT Manager with acquisition, introduction, application and operation of all automated systems throughout the court including case management systems, financial systems, public access systems, telecommunications systems, local and wide area network systems and other courtroom and chambers automated systems. 

The CM/ECF Administrator position performs professional, analytical and technical work in order to adapt a nationally supported Case Management/Electronic Case Filing (CM/ECF) system to local operational needs. CM/ECF is a web based application used to store and access case records, activities and events.  The CM/ECF Administrator is responsible for ensuring the integrity and efficiency of the CM/ECF system. The CM/ECF Administrator develops, evaluates and oversees all aspects of CM/ECF within the bankruptcy court.

The position requires an in-depth knowledge of the operational aspects of case management along with the technical aspects of the CM/ECF system.  An initial appointment is anticipated in the CL-28 range with future promotional potential up to a CL-29. The successful candidate’s actual starting classification will be based on the overall operational and technical knowledge and abilities he or she possesses at the time of appointment.


  • You must be a U.S. Citizen.
  • See "Key Requirements" under the Requirements section.


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Representative CM/ECF Administrator Duties:

• Assists  in  monitoring,  developing  and  implementing  short  and  long-range  CM/ECF improvement plans for the court unit. 

•  Collects, analyzes and validates CM/ECF reports to ensure system reports, queries and information remain accurate and complete. Develops new reports as necessary.

• Develops test plans and establishes and coordinates user groups to conduct testing on new releases. Tests new system functionality and releases of CM/ECF. Develops procedures for upgrades and ensures implementation of new procedures. Communicates changes to users and organizes resources for training on new releases.

• Creates, maintains and tests CM/ECF dictionary events, configuration tables and other CM/ECF programs such as records management and case assignment. Analyzes the impact of changes on all stakeholders.

• Troubleshoots CM/ECF issues and responds to requests for assistance with CM/ECF. Serves as a liaison between local court automation staff, court operational staff and end-users.

• Manages CM/ECF user account information for internal court users, other government agencies and attorneys.

• Prepares, distributes, transmits and analyzes monthly and quarterly statistical reports.

Representative Assistant IT Manager Duties:

The Assistant IT Manager would be expected to work closely with the IT Manager to accomplish the following:

• Develop and implement short and long range automation strategic plans for the court, ensuring changes and upgrades can be implemented with minimal disruption to court.

• Manage the execution of implementation plans for major automated systems having diverse functions.  Adapts software and documentation, performs, testing, establishes operating procedures, devises security systems for hardware, software and data and facilitates training in systems use and capabilities.  Maintain a library of software applications including documentation of locally developed material.

• Oversee the installation of new or revised releases of national systems, software and network sub-systems.  Performs similar duties for office automation enhancement projects and public access information systems.  Oversees the development and maintenance of the court’s Internet and Intranet web sites.

• Advise judicial officers, the clerk of court and all other court staff in all areas of automation needs, objectives, and capabilities, including anticipation of future requirements and problems.

• Develop budget justifications and projections for system equipment, up-grades, and maintenance of existing operations.

• Manage and evaluate a staff of automation specialists.  Assigns and approves work functions and manages the group administratively.

• Develop specific system features to satisfy local needs.  This may involve making local software program adaptation to a national system or it may mean participating in the planning for, and acquisition of a specific system.

• Direct research and development efforts for local system enhancements and software modifications; supervises software customization and design for specialized needs and reporting of data; using technical knowledge, recommends the acquisition of automation equipment and advises when applications require new hardware.

• Oversee an automation maintenance program including system backups, troubleshooting operational problems and updating local disaster planning contingencies.  In addition, oversees the maintenance programs for telecommunications and courtroom technology.

• Manage the courtroom technology program for the court.  Oversees installation of courtroom technology including audio and video systems including video conferencing systems.  Manages the communication systems in court including the oversight of telephone system services and ongoing modifications and upgrades.

• Participate in district, regional and national conferences to improve systems, technology support and enhance professional growth. 


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Bachelor’s Degree in business, public administration or related field is highly desirable.  Professional certifications and evidence of technical training in a related filed is preferred.  High School Diploma, GED or the equivalent is required.

Experience in Linux and Informix DBMS is preferred.

Programming experience in Perl, C, .Net, ASP, ADO, JAVA and Crystal Report Writer; networking experience with MS Windows and Linux; desktop experience with MS Windows, MS Office and Lotus Notes. 

Proficiency in Virtualization especially Citrix XenServer and XenDisktop, Cisco VOIP telephone system, HP network switches, Website administration, Lotus Notes, Microsoft Servers and Active Directory.

Supervisory experience gained while working in an information technology unit within a government agency (federal agency or court unit preferred).

Excellent interpersonal and communication skills

A positive, customer service orientation

Reliable, organized, ability to take direction and prioritize work



To qualify for the position of Assistant IT Manager and CM/ECF Administrator, an applicant must possess two (2) years of specialized experience.  Specialized experience is progressively responsible technical and/or administrative experience which demonstrates the knowledge, skills and abilities to successfully perform the duties of the position.  Qualified candidates must maintain confidentiality and communicate information accurately and in a timely manner with individuals both inside and outside the court.  Candidates must consistently demonstrate sound ethics and judgment.  The applicant must be extremely detail-oriented and possess strong analytical, problem-solving, time management and customer service skills.  Demonstrated ability to successfully develop and supervise information technology employees and work processes is required. Outstanding written and verbal communication skills are required.  The ability to relate to people on a non-technical level regarding technical issues is important.  Experience in a court or related legal field and/or familiarity with electronic case filing is desirable.   


Employees must be United States citizens or eligible to work in the United States.

Employees are required to adhere to the Code of Conduct for Judicial Employees which is available to applicants to review upon request.

The successful candidate for the position is subject to a background clearance which includes fingerprinting.

All court employees are at will, and therefore the selected candidate may be removed from this position at any time and for any or no reason.


See Key Requirements above


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The actual pay level will be established on the basis of the successful applicant’s qualifications and experience in accordance with the Court Personnel System of the U.S. Courts.  The position does not carry the tenure rights of positions in the competitive Civil Service.  Other federal government benefits (e.g., leave, holidays, life and health insurance, long-term care insurance, flexible spending accounts and retirement benefits) are applicable.  The position also is subject to mandatory Electronic Funds Transfer participation of net pay.  


The United States Bankruptcy Court Eastern District of Kentucky is an Equal Opportunity Employer and has adopted an EEO/Employment Dispute Resolution Plan.


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Interested candidates must submit an introductory cover letter and 5 copies of a detailed resume along with an Application for Judicial Branch Federal Employment (AO78).  The Form AO78 may be accessed online through the court website at  Submit the completed application package to Human Resources, USBC/13-04, P.O. Box 1111, Lexington, KY 40588. 


Cover letter, resume, and application (AO78) 


Amy Smith
Phone: (859)469-7146
Agency Information:
US Bankruptcy Court Eastern District of Kentucky
PO Box 1111
Lexington, KY



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