Qualified applicants will have met the qualifition requirements listed in the OPM Qualification Standards for General Administrative, Clerical, and Office Services, Series and can be found at http://www.opm.gov/qualifications. Applicants must meet the following experience requirements.
Specialized Experience Requirements: One (1) year of Specialized Experience that provided the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of a Secretary, and that is typically in or related to the position to qualify at the GS-7 level? Specialized experience must be equivalent to the GS-6 grade level in the Federal service that included composing letters, scheduling appointments, preparing reports, and providing program information. Specialized experience is defined as experience that demonstrates the knowledge of the basic foundation of administrative concepts, principles and practices sufficient to perform independently the following duties: scheduling appointments, coordinating meetings, and/or scheduling conferences; processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication; performing work that includes managing office files and filing, developing plans or schedules to eliminate duplication of work and determines when new office procedures are needed; performing clerical and technician work that results in the bi-weekly or monthly determination of pay for civilian employees to include examining human resource actions, pay changes, and employee requests to insure accuracy of data submitted to payroll; supporting committees, boards, councils and conferences serving as the principal liaison for administrative coordination; developing recommendations and proposals to include preparing briefing materials for the supervisors presentations to staff and contacts outside the organization/agency.
Time-in-Grade Restriction - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
Proficiency Requirement: Applicants must have experience and skill utilizing various types of office automation software or tools (i.e., Word, Windows, Excel, etc.) and a typing proficiency of at least 40 words per minute. The typing speed requirement of 40 words per minute may be met by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management, or by self-certifying your proficiency. Performance tests are based on a 5 minute sample with three or fewer errors; results are acceptable for 3 years.
You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:
1. Knowledge of computers and computer software, such as Microsoft Office, Power Point and Excel, Access.
2. Ability to review written materials for compliance with rules of correspondence and grammar.
3. Ability to communicate orally and in writing with individuals of different levels.
4. Knowledge of Administrative policies, and the ability to organize and plan activities and perform the duties of an office to include knowledge of setting up and maintaining a filing system.
FINAL JOB OFFER IS CONTINGENT UPON PASSING A PHYSICAL (IF REQUIRED), AND RECEIPT OF POSITIVE FEEDBACK FROM LIST OF EXCLUDED INDIVIDUALS/ENTITIES (LEIE), HEALTHCARE INTEGRITY AND PROTECTION DATA BANK (HIPDB) FINGERPRINT CHECKS AND BACKGROUND CHECKS.
This position will be filled on a full-time permanent basis. Upon completing any required probationary period, the position will be permanent.
This announcement may serve to provide a supply of qualified applicants for this vacancy or for any similar vacancy in this Service that may occur within 90 days of the closing date.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Education can not be substituted for experience at this level.
All Qualification and time-in-grade requirements must be met by the closing date of the announcement.
HOW YOU WILL BE EVALUATED:
Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.