This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Specialist, GS-0301-9/11

Department:Department Of Veterans Affairs

Agency:Immediate Office of the Assistant Secretary for Human Resources and Administration

Job Announcement Number:HRA-DEU-13-3004-944901-CG

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $81,204.00 / Per Year

OPEN PERIOD:

Friday, August 16, 2013 to Wednesday, August 21, 2013

SERIES & GRADE:

GS-0301-09/11

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

2 vacancies in the following location:
Washington DC, DC United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy ID: 944901 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this job.
  • You will be subject to a background/suitability investigation.

DUTIES:

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This position is located in the Office of the Assistant Secretary, Human Resources and Administration (HRA), with responsibility for providing high-level administrative support to the Assistant Secretary (A/S), Principal Deputy Assistant Secretary (PDAS) and Executive Assistant serving as Executive Officer (X0), HRA. The incumbent is supervised by the EA/XO and serves as the initial point of contact for the Front Office, and must maintain the highest level of professionalism and be able to work in confidence. As required, provides general support to the front office staff.

 

Duties include, but are not limited to:

  • Coordinating the workflow of the office in conjunction with Program Specialist for the Assistant Secretary.
  • Implementing policies for the administrative operation of the office and developing systems which account for, track and control a wide variety of items requiring action.
  • Coordinating and scheduling meetings, maintaining calendars, and resolving conflicts with meetings.
  • Assisting executive staff in preparing for briefings, such as scheduling participants, developing power point or other presentation materials.
  •  Gathering pertinent and complete information for executive staff to become familiar with a subject such that telephone calls can be returned effectively, meetings requested by officials can be productive, and other inquiries can be responded to thoroughly.
  • Receiving visitors and phone calls for executive staff from Departmental officials and outside officials.
  • Developing travel itineraries and preparing briefing packages; preparing travel vouchers upon completion of travel.
  • Serving as liaison for the Principal Deputy Assistant Secretary (PDAS) with a wide variety of high level officials both in and outside the Department.
  • Overseeing the acquisition of data and information needed by the PDAS.  Determining the sources for the information, the desired format, and how to best obtain the information.
  • Consolidating information gathered and ensuring that it is in a format appropriate for immediate use by the PDAS. 
  • Personally conducting research for the PDAS as required.  Developing narrative summaries, charts, graphs, or briefing books as the situation dictates. 
  • Coordinating arrangements of meetings and conferences for the PDAS.  Ensuring that briefing materials are provided to the PDAS and other high-ranking attendees, and ensuring that all participants fully understand the nature and purpose of the meeting or conference.
  • Preparing replies  to incoming correspondence on matters such as invitations to the PDAS to speak and requests for information about the office of the Assistant Secretary of Human Resources. 

 

Work Schedule:  Full Time Employment; Monday thru Friday:  8:00am to 4:30pm.

  ***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED***


QUALIFICATIONS REQUIRED:

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Minimum Qualifications for the GS-09

Specialized Experience: One year (52-weeks) qualifying specialized work experience equivalent to the GS-07 level in the Federal service must include  researching and analyzing administrative issues concerning the efficiency and effectiveness of Program Office;  make recommendations to modify procedures and practices to improve the effectiveness of administrative services; knowledge of the major issues, program goals and objectives, work, processes, and administrative operations of the organization; editing letters, memoranda, notes, and other documentation for an office; using various office automation software packages including word processing, spreadsheets, and databases; updating and coordinating office calendars; establishing and maintaining filing systems and organization of records; and receiving telephone calls and responding to inquiries.

OR

Education: Two full years of graduate level education, or a master's or equivalent degree; or two (2) full years of progressively higher level graduate education leading to such a degree; or a LL.B. or J.D., if related. You must submit a copy of your transcripts with application.

OR

Combination of Experience and Education: A combination graduate level education and experience. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. Only graduate education beyond the first two years (18 graduate semester hours) may be used to qualify. You must provide a copy of your transcripts with your application.

Minimum Qualifications for the GS-11

Specialized Experience: One year (52-weeks) qualifying specialized work experience equivalent to the GS-09 level in the Federal service must include applying analytical and evaluative methods and techniques to plan and conduct factual studies and analysis concerning the efficiency and effectiveness of Program Office operations; acting as liaison with individuals and groups both inside and outside an organization regarding administrative and/or organizational matters; knowledge of the major issues, program goals and objectives, work, processes, and administrative operations of the organization and prepare a variety of written documents, such as staff papers, status reports, briefings, power point presentations, or policy recommendations; formulate recommendations to modify procedures and practices to improve the effectiveness of administrative services; using various office automation software packages including word processing, spreadsheets, and databases; coordinating office calendars; establishing and maintaining filing systems and organization of records; and receiving telephone calls and responding to inquiries.

OR

Education: A PhD. or equivalent doctoral degree or three full years of progressively higher level graduate education. You must provide a copy of your transcripts with your application.

OR

Combination of Experience and Education: A combination of graduate level education and experience. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. Only graduate education in excess two full years (36 hours) may be used to qualify. You must provide a copy of your transcripts with your application.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

  • Knowledge of Windows personal computer environment, and a through knowledge of multimedia personal computers, databases and their use.
  • Knowledge of various administrative practices.
  • Ability to effectively communicate orally and in writing in order to address a diverse audience including high ranking officials.

 

PHYSICAL REQUIREMENTS:

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf) and required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

 

HOW YOU WILL BE EVALUATED:

Applicants will be ranked based on four quality groups, as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.


BENEFITS:

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VA offers a comprehensive benefits package.  This link provides an overview of the benefits currently offered:  http://www.va.gov/jobs/job_benefits/benefits.asp

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at http://www.opm.gov/disability/peoplewithdisabilities.asp.  IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the HR Office at the facility where this position is located: 810 Vermont Avenue NW
Washington, DC 20420
 

 



OTHER INFORMATION:

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.  

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period. 



HOW TO APPLY:

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To apply for this position, you must provide a complete application (See "Required Documents" section below).  The complete Application package must be submitted by 11:59 PM (EST) on Wednesday, August 21, 2013.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 944901.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


REQUIRED DOCUMENTS:

The following documents are required:

  1. Resume
  2. Responses to the Occupational Questionnaire
  3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), ICTAP/CTAP documentation (for well-qualified, displaced Federal employees), or documentation to support Veterans Preference claims.  You will not be contacted for additional information.

AGENCY CONTACT INFO:

Candace Goode
Phone: (202)461-5715
Email: CANDACE.GOODE@VA.GOV
Agency Information:
VA Central Office HRS
Department of Veterans Affairs
810 Vermont Avenue NW
Washington, DC
20420
USA

WHAT TO EXPECT NEXT:

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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Job Announcement Number:

HRA-DEU-13-3004-944901-CG

Control Number:

349793800