This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Support Assistant (OA)

Department:Department Of Veterans Affairs

Agency:Office of the Secretary

Job Announcement Number:DEU-13-936388-KC

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $51,164.00 / Per Year

OPEN PERIOD:

Friday, August 16, 2013 to Monday, August 26, 2013

SERIES & GRADE:

GS-0303-05/06

POSITION INFORMATION:

Full Time - Term NTE NTE 4 years

PROMOTION POTENTIAL:

6

DUTY LOCATIONS:

4 vacancies in the following location(s):
Washington DC, DC United StatesView Map
Denver, CO United StatesView Map
Orlando, FL United StatesView Map
New York, NY United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy ID: 936388 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this job.
  • You will be subject to a background/suitability investigation.

DUTIES:

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The Office of Construction & Facilities Management (CFM) is responsible for the planning, design, and construction of all major construction projects greater than $10 million. In addition, CFM acquires real property for use by VA elements through the purchase of land and buildings, as well as long-term lease acquisitions. Through the construction and real property programs, CFM delivers to Veterans, high quality buildings, additions, large scale renovations, and structural enhancements. CFM also manages facility sustainability, seismic corrections, physical security, and historic preservation of VA's facilities.

As the Program Support Assistant you will:

Serve as the Office Manager and Administrative Assistant, managing the administrative workload and aspect of the office. Recieves visitors and telephone calls regarding construction related matters.  Maintains records and a tracking system to ensure that deadline dates are fully met.  Maintains records on points of contact in order to obtain input on related administrative matters pertaining to office related administrative needs.  Serves as liaison on project and staff related information to CFM central office staff, Project Manager, representatives from the Architectural/Engineering firm, and outside administrative/clerical personnel. 


QUALIFICATIONS REQUIRED:

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Specialized Experience GS-5:
In order to qualify for this position, applicants must have at least one year of relevant specialized experience at or equivalent to the next lower grade level (GS-4) in the Federal service. Specialized experience is defined as demonstrated experience performing administrative functions, utilizing a variety of office automation software programs, communicating effectively orally, reviewing a variety of work for conformance with established procedures, establishing and maintaining technical data using a computer, and identifying needs or problems and determines corrective action.
 

Specialized Experience GS-6:
In order to qualify for this position, applicants must have at least one year of relevant specialized experience at or equivalent to the next lower grade level (GS-5) in the Federal service. Specialized experience is defined as demonstrated experience performing analytical and evaluative techniques sufficient to complete substantive assignments related to procedural and administrative issues; ability to write clearly, logically, an in sufficient detail; ability to accomplish and coordinate different procedures involving numerous and often unrelated office management/ administrative, clerical steps or sequences.

 

NOTE: IN ADDITION TO MEETING THE SPECIALIZED EXPERIENCE REQUIREMENT(S) ABOVE
APPLICANT MUST ALSO MEET THE BASIC QUALIFICATION REQUIREMENTS LISTED BELOW.

Minimum Qualifications GS-5: One year of specialized experience equivalent to the GS-05 level in the Federal service performing work involving:

· Performing administrative functions

· Utilizing a variety of office automation software programs

· Communicating effectively orally

· Reviewing a variety of work for conformance with established procedures

· Establishing and maintaining technical data using a computer

· Identifying needs or problems and determines corrective action

OR

Education: Successfully completed four full years above a high school education leading to a bachelor's degree in any field from an accredited college or university. One full time year is defined as 30 semester hours or 45 quarter hours at an accredited College or University or at least 20 hours of classroom instruction per week for approximated 36 weeks in a business, secretarial or technical school. You must submit unofficial copy of college transcripts if applying based on education.

OR

Combination of Experience and Education: Possession of a percentage of the experience and a percentage of the education listed above which when combined equals 100% of the necessary experience and education needed to qualify for this position. You must submit unofficial copy of college transcripts if applying based on education.

Minimum Qualifications GS-6: One year of specialized experience equivalent to the GS-05 level in the Federal service performing work involving:

· Serve as office manager with responsibility for the day-to-day administrative operations of the office.

· Provide advice and guidance to staff on procedures, policies, and regulations for preparation of correspondence.

· Serve as liaison with the Resource Management Office on program related issues.

· Edit information on facilities programs, policies and operating procedures.

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

This position requires the submission of an academic transcript to verify possession of the specialized/positive education requirement. Failure to fulfill the submission of this required document will result in your application being considered incomplete. Education degree program(s) must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

CATEGORY RATING: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified based on the following statements:

Ability to effectively communicate orally interfacing with a variety of officials applying knowledge of protocol.
Ability to review and edit a variety of correspondence utilizing knowledge of proper English syntax and composition; and formatting, and style.
Ability to handle a wide variety of tasks simultaneously for an office of multiple personnel.
Skill in utilizing a computer system to track project status and create documents.
Be sure that your resume contains accurate and sufficient information that clearly supports your responses to all of the questions. Your responses to the questions must be substantiated by your resume and/or supporting documentation. If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings will be changed and you may be removed from employment consideration.

Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, and Qualified:

Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position

Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job

Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors

The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each respective category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided, that no preference eligibles are passed over to select a non-preference eligibles unless in that category unless the requirements of 5 U.S.C 3317(b) or 3318(b) are satisfied.

HOW YOU WILL BE EVALUATED:

All qualification requirements must be met by the closing date of the announcement.

This job opportunity announcement may be used to fill additional vacancies.


BENEFITS:

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VA offers a comprehensive benefits package.  This link provides an overview of the benefits currently offered:  http://www.va.gov/jobs/job_benefits/benefits.asp

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at http://www.opm.gov/disability/peoplewithdisabilities.asp.  IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the Human Resources office at the facility where this position is located at .

 



OTHER INFORMATION:

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Special Hiring Authorities:to be considered under a special hiring authority such as the Schedule A appointing authority for persons with disabilities; the direct-hire authority to appoint veterans with service-connected disabilities of 30 percent or more; Peace Corps or VISTA service; or another excepted service/special hire authority, you must submit documentation to support your claim for eligibility with your application package. For more details, visit Federal Hiring Flexibilities.

VA encourages qualified applicants with disabilities to apply. Applicants with disabilities who are interested in learning more about job opportunities under the Schedule A Hiring Authority and other available hiring flexibilities and authorities are encouraged to contact VA Central Office’s Disability Placement Coordinator, Vernetta Fields, at (202) 461-7838 or Vernetta.Fields@va.gov TTY/TDD users should call the federal relay service at (800) 877-8339 and ask to be connected (202) 461-7838.



HOW TO APPLY:

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To apply for this position, you must provide a complete application (See "Required Documents" section below).  The complete Application package must be submitted by 11:59 PM (EST) on Monday, August 26, 2013.

To begin the process, click the Apply Online button on the right side of this screen to create an account or log in to your existing USAJOBS account.  Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), select Application Status and click on the more information link under the application status for this position.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf .
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 936388.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.


REQUIRED DOCUMENTS:

RESUME: You must submit a resume. Your resume should clearly show your possession of the specialized experience qualification requirement and competencies so that we can determine your qualifications for this position. Your resume should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting.

TRANSCRIPT: This position requires the submission of an academic transcript to verify possession of the specialized/positive education requirement. Failure to fulfill the submission of this required document will result in your application being considered incomplete. Education degree program(s) must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

COVER LETTER (OPTIONAL): Your cover letter should state your interest in this position and the strengths that you feel will make you an asset to VA. We will not use your cover letter to determine your qualifications; however, your cover letter will go to the Selecting Official along with your resume if you are referred.

VETERANS PREFERENCE: If claiming veteran's preference, you should indicate the type of veteran's preference you are claiming on your resume. For 5-point veteran's preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member 4 copy or Member 7 copy), official statement of service from your command if you are currently on active duty, or other official documentation (e.g. documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. Your DD-214 must show the type of discharge and dates of active duty. If the appropriate copy of the DD-214 is not submitted and the discharge status is not confirmed, you will not receive credit for the claimed active duty military service. To gain access to your DD214 online, please visit: National Archives.
Veterans with service-connected disability of less than 10%, non-service connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to
http://www.opm.gov/forms/pdf_fill/SF15.pdf) and submit this required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx. An application for 10-point Veteran Preference and all supportive documentation is required to be submitted prior to verifying your preference claim. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met. If you are still on active duty, you MUST submit a statement of service from your unit, which states the date you entered active duty, the date you are separating, and the campaign medals you have received. Information on Veterans Preference is available in the Vet's Guide that can be found at: Veterans Guide.

ICTAP AND/OR CTAP CANDIDATES: To receive selection priority, surplus and displaced employees must apply to and be found well-qualified for the position. A well-qualified CTAP or ICTAP employee is one who satisfies all medical, physical, education, and/or experience factors for the vacant position; is rated at Well Qualified or better against the Rating Schedule for the position; has a current performance rating of at least "fully successful" (Level III) or its equivalent; and can satisfactorily perform all of the duties of the position within a reasonable orientation period, e.g., 30 days. CTAP and ICTAP candidates must submit documents showing eligibility for selection priority (e.g., RIF separation notice, Certificate of Expected Separation, or other proof of eligibility for priority selection); an SF-50 showing the current (or former) position, grade level, promotion potential, and duty location; and the most current performance appraisal including the performance rating.

For additional information on CTAP/ICTAP, visit OPM's Career Transition Resources page.

AGENCY CONTACT INFO:

Kirk Carter
Phone: (202)461-7221
Email: KIRK.CARTER@VA.GOV
Agency Information:
VA Central Office HRS
Department of Veterans Affairs
810 Vermont Avenue NW
Washington, DC
20420
USA

WHAT TO EXPECT NEXT:

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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Job Announcement Number:

DEU-13-936388-KC

Control Number:

349399600