This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Executive Assistant

Department:Department Of Energy

Agency:Department of Energy

Job Announcement Number:OIG-13-MP-0033

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$74,872.00 to $97,333.00 / Per Year

OPEN PERIOD:

Tuesday, August 06, 2013 to Tuesday, August 20, 2013

SERIES & GRADE:

GS-0301-12

POSITION INFORMATION:

Full-time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

1 vacancy - Washington, DC, USView Map

WHO MAY APPLY:

  • Current Federal employee with competitive status
  • Former Federal employees with reinstatement eligibility
  • CTAP/ICTAP eligibles
  • Veterans with VEOA eligibility
  • Those eligible under an OPM interchange agreement or special appointing authority

JOB SUMMARY:

The Department of Energy's (DOE) Office of Inspector General (OIG) is currently looking for an Executive Assistant in our Headquarters Office located in Washington, DC. Join our professional team of auditors, criminal investigators, and inspectors who help support DOE's mission through performance and financial audits, inspections of management issues and administrative allegations, and investigations into alleged violations of law.

 

DOE is the Nation's top sponsor of research and development (R&D) and has won more Nobel Prizes and R&D awards than any private sector organization and twice as many as all other Federal agencies combined.  DOE has operating nuclear facilities, science laboratories, power marketing administrations, and environmental clean-up sites in 35 states, and is responsible for many accomplishments in fields including alternate fuels vehicles, biological and environmental research, energy efficiency, nuclear security and non-proliferation, clean power technologies, medical technologies, gene research, and computers and microelectronics.

The OIG offers potential for advancement, excellent benefits, and numerous training opportunities.  We are located in 13 states throughout the U.S.  Please visit our website at http://www.ig.energy.gov.

KEY REQUIREMENTS

  • You must be a United States Citizen.
  • Permanent Change of Station (PCS) expenses will not be paid.
  • Successful completion of a background and security investigation.
  • This is a drug testing desigated position.
  • Males born after 12-31-59 must be registered for Selective Service.

DUTIES:

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As an Executive Assistant within the Office of Inspector General you will serve as the personal assistant and confidant to the Inspector General (IG) and will: 

1.  Assist in the preparation of briefing documents and directs the preparation, drafting and editing of necessary materials for use by the IG for conducting meetings, or for making presentations to DOE officials, other government agencies, the Congress, and public interest groups. 

2.  Review outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy.

3.  Maintain historical and Congressional files for the IG.   

4.  Plan and coordinate the work of the office by ensuring the smooth flow of correspondence; maintain calendar of  appointments and conferences; make travel arrangements; and follow up to ensure that required actions are completed.

5.  Coordinates and finalizes Congressional responses, for the IG’s signature, by the requested due date and following processing guidelines.


QUALIFICATIONS REQUIRED:

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You may qualify for this position based on specialized experience.  Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position being filled.

To qualify for the GS-12 grade level, applicants must possess one (1) year of specialized experience equivalent to at least the GS-11 grade level. 

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate’s online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.  Specialized experience for this position is defined as: 

1.  Preparing and editing documents for briefings, technical and complex reports and congressional responses. 

2.  Reviewing correspondence for grammatical accuracy, spelling, punctuation and required format. 

3.  Conducting research of files, compiling information, selecting and presenting important information in written format appropriate for a variety of audiences, including senior officials.   

4.  Performing analysis of actions and communications to determine problem areas and improvements needed to enhance the ability to respond to various requirements. 

5.  Establishing and maintaining office files.

6.  Maintaining supervisor’s calendar and making conference and travel arrangements.    

ADDITIONAL QUALIFICATIONS REQUIREMENTS

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

1.  Ability to communicate with Senior-Level staff and External organizations.

2.  Ability to conduct research, compile information, and select and present information in written format appropriate for different types of offices, including senior management officials.

3.  Skill in the use of a variety of software applications. 

4.  Skill in editing reports.

For further information on qualification requirements for this position, please visit http://www.opm.gov/qualifications.


For this position, education cannot be substituted for experience. 

Time-in-Grade:  Current Federal employees must meet time-in-grade requirements by the closing date of the announcement in order to be considered. 

Appointment to this position may be subject to successful completion of a 1-year probationary period.

This position requires a security clearance and is subject to drug testing.  The selectee must test negative prior to being appointed to this position and will be subject to random testing thereafter.  Failure to pass subsequent tests could result in disciplinary action, up to and including removal from the Federal service.

HOW YOU WILL BE EVALUATED:

You will be evaluated based upon the experience reflected in your resume and your responses to the online application questions.  You will receive a numerical rating based on your responses to the online application questions.  These responses must be substantiated by your online resume.  Applicants who do not respond to the mandatory application questions will be rated ineligible for this position.
To preview questions please click here.


BENEFITS:

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The Department of Energy offers comprehensive and competitive benefits. You may be eligible for some or all of the following:
  • Health, life, dental, vision, and long-term care insurance
  • Retirement program
  • Paid holiday, sick, and vacation time
  • Flexible work schedules and telework
  • Training and education opportunities
  • Transit benefit
  • Flexible Spending Account
  • Thrift Savings Plan (401k equivalent)
  • Health and wellness programs
  • Employee Assistance Program
  • Worklife4You Resource

For more information on these benefits, see the USAJOBS Resource Center's Interactive Benefits Page.



OTHER INFORMATION:

  • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period or a background investigation.
  • Males must abide by Selective Service registration regulations. To learn more about this requirement, visit the Selective Service website's Who Must Register page.


HOW TO APPLY:

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To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.

Steps to submit a complete application:

  1. You must have a USAJOBS account and be logged in.
  2. You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using the Resume Builder).
  3. Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
  4. You must respond to all applicant assessment questions, carefully following all instructions provided.
  5. You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
  6. IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.

If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

NEED HELP?

  • If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
  • If you are having trouble with USAJOBS (searching for jobs, account profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov.
  • If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.


REQUIRED DOCUMENTS:

Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.

If you are unsure, click the link for each document type to read more.

  • ALL APPLICANTS: Resume supporting your specialized experience and responses to the online questionnaire.
  • Applicants using education to qualify (if applicable): Documentation verifying your Current/former Federal employees: Most recent Standard Form 50 (SF). To properly verify status eligibility, your SF-50 must show series, grade, and position type occupied.
  • Displaced Federal employees: ICTAP/CTAP documentation.
  • Veterans: veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
  • Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

AGENCY CONTACT INFO:

Betty Poole
Phone: 202-586-5142
Fax: 000-000-0000
Email: Betty.Poole@hq.doe.gov
Agency Information:
Department of Energy
Office of the Inspector General
1000 Independence Avenue, SW
Rm 5D-031
Washington, DC
20585
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

After each step in the recruitment process, your status will be updated in USAJOBS. You can review your status in USAJOBS at any time. You may also elect to receive status updates via e-mail by changing the notification settings in your USAJOBS profile.  Please check that your USAJOBS profile contact information is current and correct each time you apply to a job-this will ensure we are able to contact you as quickly as possible.


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Job Announcement Number:

OIG-13-MP-0033

Control Number:

348988100