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This Position Is No Longer Available

Job Title:  Pathways Student Trainee
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  PATH-583-13-934227-EAG

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$28,117.00 to $39,549.00 / Per Year
Thursday, August 01, 2013 to Tuesday, August 06, 2013
Intermittent - Temporary
3 vacancies in the following location:
Indianapolis, IN United StatesView Map
To be eligible for the Pathways Internship program, incumbent must have been accepted for enrollment or be enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution on a full or half time basis.



"To care for him who shall have borne the battle and for his widow and his orphan."

–Abraham Lincoln


To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?



We are people who take great pride and deep satisfaction in providing America's veterans with the best clinical care, the most innovative technology, and the most comprehensive array of benefits America has to offer.


In Indianapolis, it's so easy to do so much offering big-city amenities in a convenient, easy-to-navigate package wrapped in a friendly, inviting atmosphere.
The nation's 13th largest city has gone through a dramatic revitalization and a stunning renaissance that makes it a different place than it was just a decade ago. Indy is the perfect balance of cosmopolitan style and small-town charm that makes it a successful destination for leisure travel, conventions and group tours, catering to more than 21 million visitors a year.


PATHWAY INTERNSHIP PROGRAM OVERVIEW:  This position is being filled under the Pathways Internship Program which is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school.  The Internship provides manager's a ready source of student employees and potential permanent employees upon completion of the program requirements.  It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion.

CONVERSION: This appointment may be extended until the selectee's education program requirements have been completed, at which time the individual may, at agency's discretion, be converted to a term or permanent appointment.  There is no guarantee for conversion.

Additional Pathways Internship Program information can be found at:  


Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.


  • Subject to a background/suitability investigation.
  • Must be a current student


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Who May Apply: This position is part of the Pathways Program and is open to individuals who have been accepted for enrollment or who are currently enrolled and seeking a degree in a qualifying educational institution on a full or half-time basis. (TRANSCRIPTS REQUIRED)


Tour of Duty: Intermittent schedule (Service will work around your class schedule)

Note: Ability to work full time during school holiday and summer breaks

Position Description Title/PD#: Student Trainee (Administrative), #4202


Duties: This position is located in the Systems Redesign Service. As a student trainee for the Systems Redesign Service incumbent will be responsible for providing administrative support to the Chief of Systems Redesign Service, the Administrative Officer, and will have frequent contact with staff of Systems Redesign along with other facility administrators at the VA Medical Center. Other duties include editing letters, composing letters and reports, maintaining departmental manuals, maintaining simple databases to monitor compliance with regulations, and developing standard or form letters and replying to inquires; scheduling appointments, coordinating meetings and/or scheduling conferences in support of fellow staff members; providing timely and courteous service to external and internal customers of the VA Medical Center. Work Assignments include specific duties determined by the Systems Redesign Administrative Officer that facilitate a clear understanding of VAMC processes and procedures, student trainee professional goals attainment, and varied other duties that may involve different and unrelated steps, processes, and methods that are not always directly applicable to specific work assignments; therefore, decision regarding what must be done and how to accomplish a task are based on the student trainee's knowledge of the duties, priorities, commitments, policies (written and unwritten), and program goals set by the Administrative Officer an other staff members.


Promotion potential: There is no known promotion potential.

Relocation Expenses: Relocation expenses are not authorizes for this position.


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To qualify for this position, applicants must meet all requirements by the closing date of the this announcement AND be currently a accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution on a full or half-time basis as defined by the institution in which you are enrolled (Transcripts required)

Specialized Experience: Specialized experience is not a requirement for this position.


To qualify for the GS-4 level, incumbent must:

  • Be currently accepted for enrollment or enrolled and seeking a degree (Engineering or Engineering Technology degree program preferred) in a qualifying educational institution on a full or half-time basis as defined by the institution  in which you are enrolled. (TRANSCRIPTS REQUIRED)


  • Have successfully completed at least two (2) years education above high school or obtained associates degree (TRANSCRIPTS REQUIRED)



Physical Requirements: The work is primarily sedentary. There will be some walking and/or standing, bending, and carrying of light items like paper or books. No special physical demands are required to perform the work. Some travel may be required that may involve walking, riding in an automobile, or airplane to various locations.


You will be rated on teh following Knowledge, Skills, Abilities, and Other characteristics (KSAOs) based on your application for this.


KSA 1 - Ability to plan effectively, set priorities and coordinate activities within established deadlines and per direction of the Systems Redesign Administrative Officer or his/her delegated responsible person.

KSA 2 - Skilled in the use of personal computers, automated office equipment such as printers, fax machines, scanners, paper shredders, and a variety of computer software programs, which include Microsoft Office (Excel, Word, PowerPoint, Access, etc)

KSA 3- Ability to communicate effectively


If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).



APPLICANTS PLEASE NOTE: Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following web site: All education claimed by applicants will be verified by the appointing agency accordingly.


FOREIGN EDUCATION: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

CONDITIONS OF EMPLOYMENT: (Failure to comply may be grounds for withdrawal of an offer of employment or dismissal after appointment)

  • - Applicants must have been accepted for enrollment or be enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution on a full or half time basis (based on your schools definition of full or half time).
  • - Applicants must be citizens of the United States, and be at least 16 years of age as of the closing date.
  • - Applicants tentatively selected for certain designated positions may be subject to a random drug screening for illegal drug use. Applicants who refuse to be tested will be denied employment.
  • - New Appointees will be subject to a background investigation to determine suitability.
  • - Male applicants born after December 31, 1959, must certify at the time of appointment that they have registered with the Selective Service system or are exempt for having to do so under Selective Service law.
  • - Applicants must not be listed on the Department of Health and Human Services (DHHS) Office of Inspector General Sanctions database.
  • - Public Law 95-201 requires that persons appointed to direct patient-care positions must possess the required basic proficiency in spoken and written English.

Note: Upon acceptance of the Pathways Internship, the VA facility will enter into a written agreement with the new Pathways Intern which will include the following:

  • A general description of the duties to be performed;
  • Work schedules;
  • Length of appointment and termination date;
  • Mentorship opportunities;
  • Training requirements;
  • Evaluation procedures that will be used for the participant;
  • Requirements for continuation and successful completion of the Program;
  • Minimum eligibility requirements for noncompetitive conversion to term or permanent appointment in the competitive service under the specific Pathways Program in which employed; and
  • Any other requirements or expectations established by the agency.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, your resume and supporting documentation will be compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

INCOMPLETE APPLICATIONS will receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software, fax transmissions, delays in mail service, etc.  

Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position. 


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Health and life insurance coverage for Federal employees depends on the type of appointment an employee has and the expectation of substantial employment during the year. Students hired under the Internship Program on a temporary appointment are generally not entitled to these benefits. However, once they have been continuously employed for over a year without a break in service exceeding 5 days, they may enroll in the Federal Employees Health Benefits Program, but they would have to pay 100 percent of the premium (i.e., both the employee and Government share). Temporary employees are not eligible for coverage under the Federal Employees' Group Life Insurance Program.

Students hired under an Internship/Recent Graduate or PMF appointment for a period expected to last longer than 1 year are eligible for health and life insurance coverage as long as they are expected to be employed under this appointment for over 1 year and are expected to be in a pay status for at least one-third of the total period of time from the date of their initial appointment to the date of the completion of the Program. The cost of premiums is split between the employee and the agency, as it is for all permanent

employees. (See 5 CFR 870.202 for life insurance and 5 CFR 890.102 for health benefits.)

The information below summarizes many of the benefits that are available to VA employees and eligible family members.  Please contact your local Human Resources office with any questions you may have regarding the various employee benefit programs listed below.

Child Care Centers - VA supports the national commitment to provide quality child care as an essential component of a quality work environment.   VA has a number of Child Care Centers operating in 22 states and the District of Columbia.   The child care program ensures that working families using child care in centers located in VA managed space receive quality care for their children.   For more information go to:

Child Care Subsidy Program - Applies to employees whose children are under the age of 13, or disabled and under the age of 18, and are enrolled, or will be enrolled, in licensed family child care homes or center-based child care.   The child care provider must be licensed and/or regulated by State and/or local authorities.   For more information go to:

Federal Employees Dental and Vision Insurance Program (FEDVIP) - FEDVIP is a voluntary benefits program that provides supplemental dental and vision insurance coverage.   You may enroll in dental insurance only, vision insurance only, neither, or both.   For more information on the program go to:

Federal Employees Health Benefits (FEHB) - FEHB is a voluntary health insurance program offered to permanent Federal employees and employees with appointments for more than one year.  The program offers coverage under fee-for-service and health maintenance organizations (HMO) plans.   For more information on the program go to:

Federal Employees' Group Life Insurance (FEGLI) - FEGLI is a voluntary term life insurance program offered to permanent Federal employees and employees with appointments for more than one year.   The program offers Basic Life, Standard, Additional, and Family Option coverage.   For more information on the program go to:
Federal Long Term Care Insurance Program (FLTCIP) - Provides services including home care, adult day care, and facility care.  If you are newly employed in a position that conveys eligibility for FEHB coverage, you can apply for long term care insurance, even if you don't enroll in the FEHB Program.   For more information on the program go to:

Federal Retirement Systems - The Federal Government has two different retirement systems: the Federal Employees Retirement System (FERS) and the Civil Service Retirement System (CSRS).   Your government retirement system is automatic and generally requires no elections from you.   For more information on the programs go to:

Flexible Spending Accounts (FSA) - Allows you to pay for certain health and dependent care expenses with pre-tax dollars.   For more information on the program go to:

Professional Liability Insurance (PLI) - Reimburses law enforcement officers, supervisors, and managers for up to one-half of the cost of professional liability insurance, protecting them from potential liability and attorney's fees for actions arising out of the conduct of official duties.   For more information on the program go to:

Student Loan Repayment Program - Under the VA Student Loan Repayment Program, you may be eligible for up to $10,000 per year, with a lifetime maximum of $60,000 to be used to repay student loans.   For more information on the program go to:

Telework - Telework is a work arrangement in which some or all of the work is performed at an off-site location, such as the home or in office space near home.   For more information on Telework go to:

Thrift Savings Plan (TSP ) - TSP is a tax-deferred retirement savings account.   You can voluntarily contribute to TSP and may qualify for automatic and matching agency contributions.   For more information on the program go to:

Transit Subsidy - If you regularly commute to and from work using mass transit, you may be eligible for a Transit Subsidy.   The amount of subsidy authorized is based on your monthly public transit commuting costs.  For more information about Transit Subsidy go to:

Veterans Information - Veterans who wish to contact the VA or need information about benefits or VA services can get help by going to:   or by calling 1-800-827-1000.

WorkLife4You - Worklife4You is an employer paid benefit for employees of some VA organizations.  This program is designed to assist employees and their family members in managing life events and daily responsibilities.   To find out if your organization participates in the WorkLife4You program please visit the WorkLife4you Web site at:



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To apply for this position , you must provide a complete Application Package which includes:

1. Your Résumé

2. A complete Occupational Questionnaire View Occupational Questionnaire

3. Transcripts

4. Proof of Current Enrollment (can use: current transcripts showing current semester, letter from the Bursars, etc.)

5. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on TAG:Closing Date.

There are two options to apply for this position, online or by fax.


Option A:   To Apply Online

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.   Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

Note: To return to a previously Saved or Incomplete application, simply reapply through your account in USAJOBS.  After applying, return to USAJOBS ( to see the status of your application, including any messages that may have been sent to you.

To fax supporting documents you are unable to upload:

·          Complete this cover page using the following Vacancy ID TAG:VacancyID.

·          Fax your documents to (478)757-3144.

Option B:   To Apply by Fax

If it is not possible for you to use Application Manager, you can apply by Fax using Form 1203-FX.   Follow these steps:

1.      You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL, the HRMS office, or by calling USAJOBS by Phone at (703) 724-1850; after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·          Your 1203FX will serve as a cover page for your fax transmission. Simply make sure the Form 1203-FX is on top of any other documents you are faxing.

·          If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  

·          The fax number is 1-478-757-3144 .   Feed all documents into your fax machine top first so that we receive them right-side up.


To be considered for this position you must submit a complete application packet which consists of the following documents: 

All Applicants must submit the following documents:

·    Résumé

·    Declaration for Federal Employment (OF-306)-

·    Responses to the questionnaire

·    Transcripts 

·    Proof of Current Enrollment (can use: current transcripts showing current semester, letter from the Bursars, etc.)

In addition to the above requirement, please see specific instructions below based on your eligibility. 

Current and former Federal employees from other Government Agencies and from VA’s Nationwide.

·    Copy of your latest SF-50 (Notification of Personnel Action) showing your career status. Also, you should submit your most recent performance appraisal. 

Veterans of the U.S. Armed Forces

·    Copy of your DD-214 (Member copy 4). Your copies must be LEGIBLE and must show character of service and all dates of service; more than one DD-214 may be needed to show all dates of service.  Copies of your DD-214 may be requested by calling 800-827-1000 or TDD# 800-829-4833 or online at

·    Disabled veterans and other veterans eligible for 10-point preference must also submit an SF-15 with required proof.  If you are claiming entitlement for 10-point veterans preference, you MUST submit your DD-214 showing character of service; and SF-15 (Application for 10-Point Veterans Preference) with the required VA letter dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying a service-connected disability of 10% or more.  Application for 10-point Veteran Preference (SF-15) 

People with Disabilities

·    In addition, you must submit certification from either a state vocational or Department of Veterans Affairs rehabilitation counselor that describes your ability to perform the essential duties of the position in which you are interested.


·         If you are currently a Department of Veterans Affairs employee who has received a Reduction-in-Force (RIF) separation notice or a Certificate of Expected Separation, or if you are a displaced Federal employee, you may be entitled to special priority selection under the Department of Veterans Affairs Career Transition Assistance Program (CTAP), or the Interagency Career Transition Assistance Program (ICTAP).  ICTAP eligible must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.

To submit the documents requested follow the options listed above. Your resume, curriculum vitae, or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Emily Goben
Phone: (317)988-3994
Agency Information:
VHA Indianapolis VAMC
Department of Veterans Affairs
Richard L Roudebush VAMC HRMS
Indianapolis, IN


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks. If further evaluation or interviews are required you will be contacted.  

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