1. Program Planning: The Assistant Regional Administrator for Management is responsible for four levels of program planning as follows: 1) planning the program, activities and accomplishments of the Office; 2) planning for the provision of management and administrative services based on the needs of the regional office as a whole; 3) managing the planning and resource allocation process for the whole regional office; and 4) planning for the identification of priority environmental goals and objectives in the region and relating those to EPA's national program objectives.
2. Program Organization: The incumbent accomplishes or directs the action involved in organizing the programs of the Office, receives input from resources, planning and manpower staffs and determines the allocations and utilization of resources required to accomplish the programs within the parameters established by legislation and Agency Policy. The Assistant Regional Administrator for Management reviews the Office's organizational and functional assignments in terms of meeting program goals and objectives, integrates the various program objectives with program realities and collaborates with key regional staff in defining the fundamental and far-reaching questions as they relate to the programs of the Office. The ARA recommends regional (and Agency) policies, and makes recommendations as necessary for changing Agency policies. The ARA studies and evaluates the organization and operations of the Office and the Regional Office to assure that they are well suited to achieving the program objectives and recommends changes or improvements, as required.
3. Program Direction: Accomplishes or directs the actions involved in completing assigned projects, reducing work, establishing priorities, and changing program emphasis, and monitors the accomplishments of and reviews all projects and initiatives pertaining to the programs of the Office and makes decisions in the administration of the work within broad overall regional policy and makes recommendations to the regional Administrator in those cases that seriously affect established policies or require new policy decisions. The incumbent directs regional efforts in delegated program areas to assure compliance with governing legal requirements, provides expert management and policy guidance, reviews reports submitted by subordinate managers to determine the validity of recommendations and conclusions with respects to budgetary, policy, legal and other considerations, and adjusts program direction as deemed necessary. The programs over which the Director exercises independent management control and direction, consistent with Agency law and policy include, but are not limited to, human resources management and personnel process; work environment management including support and administrative services; training and employee orientation and career development; data processing services; voice and data communications, automated and other information services and management; library services; facilities management; program planning; program evaluation, coordination and integration; and other related planning, management and administrative services and functions.
4. Program Coordination: Accomplishes or directs the actions involved in coordinating the program with internal and external organizations, determining or recommending t he compromises to be made, and maintaining effective relations with interested groups, establishes liaison with and meets with key officials of EPA, other Federal and non-Federal agencies (including representatives of state, local, and tribal governments), representatives of private industry and professional groups, and members of environmental organizations and the general public to ascertain problems and advise and coordinate on all aspects of the Regional Counsel on connection with personnel, fiscal, grants, and other legal activities and requirements. The ARA coordinates with the Regional Administrator on specific problems which may arise, especially those of a precedent-setting or unusually controversial nature, serves on committees and panels and represents the Region at conferences on National, interagency and state and local levels, and makes commitments pertaining to the Division on behalf of the Regional Administrator. The Director maintains close liaison with other EPA regions for the purpose of coordinating matters that overflow regional boundaries, and ensures integration and coordination with State programs as necessary, and manages the annual State/EPA program planning and management process.
5. Program Control: Controls and monitors the execution of the implementation of the Office's program through information obtained from national and regional tracking and information systems, evaluation reports prepared by other organizations such as auditors, accountants or management analysts, and determines the need for program changes or additional controls or evaluations based on this information.
6. Program Forecasting: Responsible for forecasting the effect on the Region of changes in national programs, budgets or other resources such as new technology, new legislation or regulations, and develops plans to implement, mitigate or influence the results of these forecasts. Informs and coordinates with other officials and private citizens to the extent necessary to explain, discuss or implement the results of these forecasts.
7. Program Operations: Accomplishes or directs the day-to-day operations of the Office individually and through delegation to the managers and others in the Office. Overviews, tracks and assists in the operations of the Region with the objective being to achieve coordinated, integrated, efficient and effective programs of environmental protection, control and enhancement, and provides for management relations with other parts of EPA and the states to achieve these objectives.
8. Program Management: Supervises and manages a large group of EPA employees, contractors and other organized into seven units headed by subordinate supervisors. Ensures effective management of the Office through delegation, tracking, communications, evaluation and analysis. Establishes a high degree of professionalism through training, sound supervision, performance management, communications and employee relations, discipline and assistance, equal opportunity and personal example.
9. Financial Resource Management: Ensures compliance with portions of the CFO Act as delegated. Serves as the Senior Resource Official (SRO) in the region. Responsible for overseeing all financial management activities relating to the programs and activities of the region, as delegated in EPA Delegations of Authority 1-16. Agency Chief Financial Officer/Accounting, Budgeting, and other Financial Management Activities. Establishes and maintains region wide integrated accounting and financial management systems and procedures. Ensures regional financial management personnel have the requisite training and experience to effectively perform their duties. Provides accounting, budgeting, and fiscal services to the entire region. Ensures the region adheres to all federal and EPA guidelines and standards for financial management systems, financial management operations, financial management reporting, and financial management performance. Manages the region's budget execution activities within prescribed budget ceilings and targets to maximize the effective use of resources. Ensures funds control and utilization adheres to all appropriations law requirements and EPA Resources Management Directives. Participates in the Agency's budget formulation process and oversees development of the regions operating plan. Ensures the region complies with the Federal Managers Financial Integrity Act (FMFIA); coordinates and evaluates the regions FMFIA process. Directs the regions' audit management process to ensure timely and effective compliance with audit resolution, corrective action, and tracking and reporting requirements.
10. Acquisition: Is responsible for all procurement operations delegated to the Region. Ensures that contract placement, management, and closeout activities performed by contracting personnel are in compliance with appropriate laws, regulations, and statutes. Serves as a focal point for the Region on contract management issues. Headquarters and interagency information regarding contract management issues is coordinated through the SRO. Acquisition planning is a component of the overall strategic plan for the organization. Supports the mission of the Agency, whiles complying with Federal and Agency contracting requirements. Ensures that appropriate and required contracting training is provided to all levels of the organization; ensures contracting officers have available training required to maintain their warrants as well as any specialized training needed. Ensures that all managers and appropriate staff have contracts management component in their position descriptions and performance agreements. Responsible for implementing acquisition policy and guidance. Ensures appropriate internal controls, tracking systems, and management systems are in place to preserve the integrity of regional acquisition systems and operations. Ensures that Contracting Officers Technical Representatives, have Agency required training and experience and have appropriate resource management responsibilities in their position descriptions and performance standards.
11. Assistance: Provides support to the mission of the Agency without the risk of compromising sound assistance principles. Ensures compliance with the assistance administrative laws, regulations, and statutes. Ensures (1) that appropriate statutory authority exists to make the proposed assistance award; (2) that applicable regulatory requirements have been met; and (3) that the Region has been delegated authority to make the assistance award. Is responsible for documentation of adequate justification for noncompetitive grants awards. Serves, when delegated by the Regional Administrator, as the Action Official who is authorized to enter into Interagency Agreements and obligate funds on behalf of the Regional Office. Ensures that costs in the proposed assistance budgets are both, allowable and allocable, in accordance with grant regulations and the OMB cost principles for State and local governments, educational institutions, and nonprofit organizations. Responsible for implementing assistance regulations policy and guidance. Ensures that appropriate and required assistance training is provided to all levels of the organization. Ensures appropriate systems are in place to preserve the integrity of the Region's assistance management operations. Serves as the Audit Management Official for the region's audit management process. As part of these duties, the SRO is responsible for timely, complete and effective audit resolution.