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This Position Is No Longer Available

Job Title:  Dental Assistant
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  VHA-538-13-CL-933532

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$25,588.00 to $46,569.00 / Per Year
Monday, August 05, 2013 to Friday, August 23, 2013
Full Time - Permanent
1 vacancy in the following location:
Chillicothe, OH United StatesView Map
United States Citizens


Chillicothe, Ohio is nestled in the beautiful hills of Ross County. Chillicothe is blessed with an abundance of historical and recreational opportunities. There are five state parks within a 30-minute drive. Strong schools and affordable housing make Chillicothe a great place to live and work. The small town charm of this city is perfectly complimented by easy access to Columbus, Dayton, and Cincinnati for those seeking city amenities.

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.

How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

NOTE: The full performance level of this vacancy is GS-6. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-3 to GS-6. The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed. The salary is based on the grade and step approved for the selected candidate.

VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Relocation Expenses: Relocation expenses are not authorized for this position.


  • U.S. Citzenship Required.
  • Must possess a active Dental Radiographer's License.
  • Background and/or Security Investigation required.
  • Must pass pre-employment examination.
  • English Language Proficiency.
  • This is Bargaining Unit position.


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This Dental Assistant position is located in Dental Service at the VA Medical Center, Chillicothe, OH. This Dental Assistant position will be responsible for performing the duties in a hospital-based dental clinic. Assists in management of patient treatment. As directed by the dentist, the assistant will take digital radiographs and enter examination and treatment plan information into the dental record. He/she enters appropriate CPT and Diagnosis codes used in the progress note documentation. The dental assistant will triage patients to determine the urgency of appointments being scheduled. He/she assures proper disposition of patient is related to the clerk for appropriate scheduling. Assures that appropriate disposition is communicated to the patient. The major duties, but not limited to:

·         Employee may be required to pour stone models from and perform other minor types of dental laboratory procedures to assist the dentist prosthodontically.

·         Incumbent to enter data into excel spreadsheets or other Microsoft program.

·         Performs any other procedure in line with established dental assisting techniques, including acting as a receptionist when needed. Has knowledge of the computerized dental record and privacy requirements related to the maintenance and restriction of release of information from the patients record. Assists in data collection for the Homeless Dental Program. Participates in Homeless Standown.

·         Uses, maintains and stores dental equipment and materials in a clean and operative condition. Properly stores adequate levels of supplies in the treatment rooms. If, at any time, the incumbent notices any supplies running low in the supply room, he/she immediately notifies the responsible person so that supplies can be reordered. Properly lays out all instruments and materials needed for each treatment procedure and prepares the patient and operatory for said procedures, strictly adhering to all pertinent infection control policies and procedures.

·         Assists dentists, consultants, residents and students’ chair-side in all phases of general dentistry including specialized areas of prosthodontics (fixed and removable), endodontic, oral surgery, and implant procedures utilizing techniques of four handed dentistry where indicated and appropriate. Anticipates the operator’s need at each stage of the procedure, performs the following: passes instruments and materials to and retrieves them from the dentist; illuminates the operative field, retracts and stabilizes tissues, keeps operative field free of debris using irrigating solutions, suction tips and evacuator, applies force to chisel and cuts sutures. Takes alginate impressions, mixes various types of dental materials according to manufacturer’s instructions Helps apply rubber dam and place cotton rolls to isolate operative site during restorative treatment.

·         When surgical procedures are being performed, the incumbent assists the dentist, resident, student or consultant while the patient is under local anesthesia which include: simple and complex extractions including full and partial bony impactions; reductions of tori and tuberosities (pre-prosthetic surgeries); endosseous implant placement; apicoectomies; removal of stones in the salivary gland ducts; osseous and other periodontal surgeries including oral graft procedures and excisional biopsies. Assists in monitoring patients by noting vital signs. Adheres to necessary aseptic precautions and infection control procedures throughout treatment.

·         Following surgery, debrides the surgical site, prepares surgical dressings and removes contaminated instruments and materials. Assures that proper post-operative instructions are communicated to the patient prior to their departure. Packages tissue specimen and routes to pathology laboratory.

Tour of Duty: This position may require evenings and/or weekends.

Licensure/Certificate: Must possess an active Dental Radiographer's License. An active CPR certification preferred but not required.

Relocation Expenses: Relocation expenses are not authorized for this position.


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   a. Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.)

   b. Experience and Education

   (1) Experience. Six months experience that demonstrates the applicant’s ability to perform the work, or provides familiarity with the work.


   (2) Education. Successful completion of a 1-year dental assistant program accredited by the American Dental Association’s Commission on Accreditation that included a course in radiation physics; radiation biology; radiation health, safety, and protection; X-ray films and radiographic film quality; radiographic techniques; darkroom and processing techniques; and film mounting; or practical nurse training approved by the appropriate State, territory, or District of Columbia accrediting body.

   (3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying.

   c. Certification. Public Law 97-35 requires that persons who administer radiologic procedures meet the credentialing standards in 42 CFR Part 75. Essentially, they must have successfully completed an educational program that meets or exceeds the standards described in that regulation, and is accredited by an organization recognized by the Department of Education, and be certified as radiographers in their field.

   (1) Alternative Provisions for Certification of Radiologic Competence

   (a) Successful completion of the Dental Radiation Health and Safety Examination administered by the Dental Assisting National Board, Inc.;


          (b) Successful completion of the education and training, including coursework in radiation health and safety, described by the Office of Personnel Management (OPM) as fully qualifying for any grade level (copies of certificates of successful completion, plus transcripts or course descriptions of the required subjects must be filed in the employee’s official personnel folder);


   (c) Successful completion of the Principles and Practice of Dental Radiology and Radiographic Safety courses and examinations developed by the Assistant Under Secretary for Health for Dentistry. The chief, dental service, will certify competency based on documentation of successful completion of this training, a copy of which will be filed in the personnel folder.

   (2) Non-certified applicants who otherwise meet the eligibility requirements for certification of radiologic competence may be given a temporary appointment as a graduate dental assistant under the authority of 38 U.S.C. § 7405 (a) (1) (D). Failure to obtain certification during that period is justification for termination of the temporary appointment. This may result in termination of employment.

   (3) Certification in basic life support methods is highly desirable.

   (4) Loss of Credential. An employee in this occupation who fails to obtain licensure/certification/

registration within the required time frame, or who fails to maintain the required licensure/certification/

registration must be removed from the occupation, which may also result in termination of employment.

For occupations which require an active credential (licensure/certification/registration) at all grade levels, at the discretion of the appointing official, an employee may be reassigned to another occupation for which he/she qualifies if a placement opportunity exists. For occupations which require an active credential (licensure/certification/registration) in assignments above the full-performance level only, at the discretion of the appointing official, an employee may remain at an appropriate lower grade level in the occupation when both of the following apply: the credential is not a requirement and a placement opportunity exists.


   (1) Creditable Experience

   (a) Knowledge of Current Professional Dental Assistant Practices. To be creditable, the experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as “core competencies”) associated with current professional dental assisting practice. Evidence of such experience includes graduation from a certified dental assisting training program, experience in private practice, VHA, Department of Defense (DoD), or other federal health care agency.

   (b) Quality of Experience. Experience is only creditable after the training program certifies that the individual has completed all required courses, an internship if it is part of the program, and graduated with passing grades.

   (c) Part-Time Experience. Part-time experience as a dental assistant is credited according to its relationship to full-time workweek. For example, a dental assistant would receive 1 week of full-time credit for each 2 weeks of half-time work.

   (2) Internships. Although not required, dental assistants are encouraged to seek additional experience in an internship program, especially when they may be providing chair side assistance in oral surgery or other specialty care. An internship may qualify a dental assistant for a higher grade as outlined below, but is not required for initial appointment.

b. Grade Determinations. In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.

For the GS-3

   (a) Experience or Education. None beyond the basic requirements.

   (b) Assignment. Employees at this level serve in dental assistant career development positions. It is expected that they receive guidance from more experienced staff members for more complex patient issues, and require daily close supervision.

For the GS-4

   (a) Experience or Education. In addition to the basic requirements, 1 year of experience at the next lower level, OR 2 years of education above high school that included completion of a dental assistant program accredited by the American Dental Association’s Commission on Accreditation. In addition, the candidate must demonstrate the following KSAs:

   (b) Demonstrated Knowledge, Skills, and Abilities

   1. Knowledge of the use, care, and storage of dental instruments and materials.

   2. Basic knowledge of dental procedures and what the patient requires during the procedure.

   3. Knowledge of basic oral care.

   (c) Assignment. Employees at this level serve as staff dental assistants. It is expected that they receive guidance from more experienced staff members for more complex patient issues and require daily and direct contact at the site of work from the assigned supervisor.


For the GS-5

   (a) Experience or Education

           (1) At least 1 year of experience at the next lower grade level that demonstrates the core competencies described at that level. In addition, the candidate must demonstrate the following KSAs: OR,

          (2) Successful completion of a full 4-year course of study that included or was supplemented by completion of a dental assistant program by the American Dental Association’s Commission on Accreditation.

          (b) Demonstrated Knowledge, Skills, and Abilities

          1. Knowledge of anatomy and radiological techniques, including safety procedures.

          2. Skills in operating dental radiographic machinery.

          3. Knowledge of instruments, materials and standardized dental procedures used in all phases of restorative, surgical, endodontics, and periodontic care.

          4. Basic knowledge of preventive dentistry measures to instruct patients in proper oral hygiene techniques.

          5. Knowledge of dental laboratory procedures to begin the laboratory phase.

          6. Basic knowledge of the computerized dental record and privacy requirements related to the maintenance and restriction of release of information from the record.

           7. Basic knowledge of Occupational Safety & Health Administration (OSHA) standards for clinical and laboratory operations.

   (c) Assignment. Employees at this level serve as staff dental assistants at the full performance level for more route patient care and perform some complex patient procedures under general supervision of more experienced dental assistants or dental supervisor.

For the GS-6 (Full Performance Level)


   (a) Experience. At least 1 year of experience [equivalent to] the next lower grade level that demonstrates the core competencies described at that level. In addition, the candidate must demonstrate the [following] technical KSAs [ ]:

   (b) Demonstrated Knowledge, Skills, and Abilities

   1. [Ability to identify normal oral anatomy.

   2. Advanced knowledge of instruments, materials, and standardized dental procedures used in all phases of restorative, surgical, endodontic and periodontal care and procedures.

   3. Ability to monitor and perform basic interpretation of vital signs.

   4. Ability to independently provide procedure-specific patient education and appropriate referral of patient concerns to treating dentist.

   5. Ability to capture standard and special dental images of good diagnostic quality in traditional or digital formats.

   6. Ability to perform maintenance on dental equipment used for routine and specialty dentistry.

   7. Ability to enter and retrieve data utilizing electronic dental records.

   8. Ability to perform dental assistant-appropriate laboratory procedures]

   (c) Assignment. [Employee serves at the full performance level with the ability to perform full range of duties with some independence in assigned specialties, with indirect supervision from the lead dental assistant, dental assistant supervisor or treating dentist. Assignments at this level include, but are not limited to: using the concepts of four-handed dentistry; assists with specialty procedures including oral surgery, periodontal therapy, endodontic, prosthodontic and implant placement and restoration; anticipates surgeons/specialists needs at each stage of treatment; takes preliminary impressions; selects and manipulates a variety of gypsums and waxes; pours, trims and evaluates the quality of diagnostic casts; fabricates custom trays.  

COMBINING EDUCATION AND EXPERIENCE - (Must be documented with transcripts) Combination of successfully completed post high school education and experience may be used to meet total qualification requirements.  

QUALITY OF EXPERIENCE: The required amount of experience will not in itself be accepted as proof of qualification. Your record of experience must clearly demonstrate that you have the ability to perform the duties of the position. The primary consideration is the quality and level of experience.


References: Input applicable VA Handbook 5005 reference and link to appropriate VA Qualification Standard.


DETERMINATIONS:  The candidate tentatively selected will be peer reviewed by the Professional Standards Board and must meet Board requirements prior to appointment. This Board will evaluate the candidate qualifications for the position and determine the grade level. The incumbent selected will be appointed at the appropriate grade level based on (1) qualifying experience related to the work of the position, and (2) upon meeting physical requirements. Applicant for this position must pass a pre-employment medical examination, Healthcare Integrity and Protection Database (HIPDB) and List of Excluded Individuals Database (LEIE).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website:  All education claimed by applicants will be verified by the appointing agency accordingly.

*** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Physical Requirements: Long periods of standing and walking are required as well as considerable bending and stooping.  Often, the assistant must assist patients from wheelchair and help support a patient if he is on a stretcher or gurney.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit


Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.


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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at


This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status. 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.


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YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide ( for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.    Click the following link to view and print the occupational questionnaire: TAG:Link to Full Questionnaire.

2.    Print this 1203FX form to provide your response to the occupational questionnaire:

3.    Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.    Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.    Complete this cover page using the following Vacancy ID: TAG:VacancyID.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.    Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on TAG:Closing Date.


You must provide a complete Application Package which includes:


1. CV or Resume (Required) (Complete employment dates and street address)


2. Responses to the Occupational Questionnaire (Required).


3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.


4. VA Form 10-2850c - Application for Associated Health Occupations (Available at (Not Required for Chillicothe VA Employees)


5. OF-306 (Declaration for Federal Employment) Available at (Not Required for Chillicothe VA Employees)


6. Performance Appraisal (Required for All Federal Employees)


7. SF-50 (No AWARD SF-50 will be accepted). You must provide a copy of your last or most recent SF-50, "Notification of Personnel Action." This is the most recent SF-50 that indicates proof of status (If you are a career or a career-conditional employee) and identifies your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). (Required for All Federal Employees)


8. If prior military service, include all copies of your DD Forms 214 (required). Applicant claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF-15, Application for 10-point Veterans Preference (available at




Monica Hollon
Phone: (740)773-1141x7069
Agency Information:
VHA Chillicothe VAMC
Department of Veteran Affairs
17273 State Route 104
Chillicothe, OH


After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.


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